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Position: Head of Finance & Accounts

Job Location: BRAC International Rwanda/ Country Office, Kigali

About the Role:

Reporting directly to the Country Director, Rwanda and working closely with the Country Management Team, the Head of Finance and Accounts will be responsible for effective, efficient, and timely accomplishment of the finance business services. As a member of the Country Management Team, the incumbent’s major responsibilities will include the following:

Manage the general finance, compliance and accounting systems and ensure reliability of accounting records and timeliness of financial reports of the Country Office in accordance with BRAC policies and procedures and International Financial Reporting Standards. Direct and control the administration of all financial, treasury and accounting activities in accordance with BRAC policy and in compliance with fiscal, legal, and statutory requirements of the host country. Provide guidance on financial management during planning and budgeting for the country’s financial operations and providing the analysis and interpretation of the results for sound management decision and action. Provide portfolio and pipeline projects undertaken in the country with the appropriate financial support for the efficient and effective project implementation and development. Coordinate and provide the required financial and administrative information and requirements of the Regional Office (RO) and the Head Office (HO).

Key Responsibilities:

Financial planning, budgeting and reporting:

• Develop and oversee the implementation of a comprehensive financial management plan that will support the efficient and effective delivery of the BRAC Rwanda Programmes.
• Coordinate the annual budgeting process as well as any other financial plans and forecasts.
• Prepare financial management reports to track performance against budget and report the results to the Country Director, Rwanda CMT and Regional Office/Head Office.
• Ensure the accuracy, completeness, and timeliness of financial reports to donors, partners, and internal stakeholders.

Financial advice:

• Provide advice to the Country Director, Country Management Team, Programme and Project Managers on all financial matters, including making recommendations for improving efficiency and optimizing the use of financial resources.
• Provide support to Programme and project managers on all areas of project financial management, including budgeting, monitoring, reporting and compliance with donor financial rules and regulations.
• Provide advice on the tax status of BRAC Rwanda and the applicability of national taxes to staff and operations and ensure compliance with national tax laws and regulations.
• Provide or coordinate finance training for project managers and other staff in BRAC Rwanda CO.

Financial control, risk management and compliance:

• Ensure that an internal control framework is in place, and that processes are in place to ensure compliance with established procedures.
• Participate in the development of country and regional financial policies and procedures.
• Assist in the identification and management of financial and other risks through the preparation of a risk register and provide advice on risk management.
• Ensure the completeness and accuracy of financial data across the country through the establishment of checklists and monthly reviews of financial data.

Cash management and resource mobilization:

• Manage the cash resources of the office ensuring that resources are optimally utilized, and that exchange rate risk is minimized.
• Provide advice and support in resource mobilization initiatives when required.

Staff Management, Development and Support & Other Duties:

• Supervise the BRAC Rwanda finance team (at Country Office & Field Office) and manage their performance and professional development.
• Provide support to finance staff on systems, processes, procedures, and technical accounting matters.
• Build high quality teams of finance and administration staff through capacity building and participation in recruitment, evaluation, and career development.

Safeguarding responsibilities:

• Ensure the safety of team members from any harm, abuse, neglect, harassment and exploitation to achieve the programme’s goals on safeguarding implementation.
• Act as a key source of support, guidance and expertise on safeguarding for establishing a safe working environment.
• Practice, promote and endorse the issues of safeguarding policy among team members and ensure the implementation of safeguarding standards in every course of action.
• Follow the safeguarding reporting procedure in case any reportable incident takes place, encourage others to do so.

Academic Qualifications:

• An advanced degree in Accounting, Finance, or a Master of Business Administration with a major in finance or economics.
• A recognized professional accounting qualification such as ACCA, CIMA, CPA is an added advantage.

Required Skills, Competencies & Knowledge:

• Excellent people management skills including warmth and sensitivity, conversational, able to relate to and effectively communicate with people from different cultures (at various levels within the organization)
• High integrity and a strong sense of professional ethics with proven ability to handle sensitive and confidential situations and documentation.
• Working knowledge of Human Resources practices including good knowledge of Rwanda employment labor laws.
• Proficiency in Microsoft Office products, Google platform, and virtual technologies such as Skype, Zoom.
• Excellent planning and organizational skills; ability to plan and coordinate work, ensure the efficient flow of projects and processes
• Ability to interact positively with all levels of the organization and across organizational and cultural boundaries
• Excellent relationship management skills and ability to communicate in all forms (written, verbal, negotiation, presentation skills)
• Ability to prioritize and deal with competing demands to deliver results.
• Ability to work under pressure and manage tight deadlines.
• Excellent Excel and PowerPoint skills

Experience Requirements:

• Five (5) years of working experience with an International NGO or other international organization; of which four (4) years must have been at senior level; or equivalent combination of both education and experience.

Employment type: Regular/Fixed-Term

Salary: Negotiable