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Programme Support Executive

Opportunities

Programme Support Executive

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Organization: Oxfam GB

Location: United Kingdom of Great Britain and Northern Ireland, Oxford/ Manchester/ Remote

Grade:

Occupational Groups:

Administration/Finance

Closing Date: 2022-02-06

Oxfam is a global movement of people working together to end the injustice of poverty.

Do you have experience in Contract Management Systems?

Are you interested in understanding how our Programmes operate and want to develop your skills in this area?

Do you have, strong organizational and planning skills and enjoy working collaboratively within a team supporting a range of business compliance and Project support activities?

If the answer is yes, then would like to hear from you!

The Role

Oxfam Great Britain is looking for Programme Support Executive for the Impact Programme Operations Team to support the busine needs of Project and Programme Managers across Impact Division to meet our compliance requirements across OGB. You will provide a crucial role to support the Impact Division’s programmatic work, providing efficient programme support, coordination, and monitoring.

Please note this vacancy is for a 1 year fixed maternity cover.

What we are looking for

We’re looking for a candidate who cares about Oxfam’s mission to end poverty and is personally aligned to the values of empowerment, accountability, and inclusion in all you do and our feminist principles.

This role will provide oversight of Impact Divisions contract and project portfolio.

You will provide effective and reliable support to manage restricted/unrestricted contracts on our contract management system CRIMSON and Projects on our Project Management system OPAL. The role requires excellent organisation and communication skills, you will be required to work with a range of stakeholders, from senior management, finance and our country colleagues.

Key Responsibilities of role:

  • Provide Systems and Business support for the Programme’s Portfolio of the Impact Division. Respond to queries on project/contract management system (OPAL/CRIMSON).
  • Provide effective Programmatic support on our systems for restricted/unrestricted contracts, to manage contracts and projects to ensure we meet all contractual reporting requirements as well as OGB’s compliance requirements.
  • Provide financial administration; processing of invoices, recharges, maintain financial databases and reporting.
  • Monitor and maintain databases for contract and project performance, provide monitoring support to Leadership Team to enables accountability to Projects.
  • Coordinate and support Project Managers in administrative processes. Provide monitoring support and coordination with other departments. Build efficient relationship with Payment and Procurement teams on best practices.
  • Act as a point of contact for the Impact Division, responding to queries and provide information relating to business operations to support the coordination of best practice ensuring we meet our compliance requirements. Support colleagues across Impact with advisory systems support, signpost to required training, providing system training to when required.
  • Support the Resource Manager to maintain, develop, and manage efficient processes. To maintain, develop, and manage efficient and effective administrative and business systems when monitoring restricted contract linked to the team, e.g. Logistical procedures, information storage systems, databases, project management systems, financial and other monitoring data, tracking and reporting.
  • Manage the use of appropriate technology and tools to support project internal and external communications, liaising with relevant parties as appropriate; connecting with working groups and coordinating with country offices and regional platforms and provide support on project communications needs, in collaboration with other team members.
  • Communicate with the Impact Division on latest project/contract updates, liaising with other departments (Payment, Procurement, Systems etc.) to build knowledge and learning.
  • Manage or oversee supplier payments, invoices and purchase requisitions and keep accurate records of these for monitoring purposes and advise the team on best practice and appropriate financial processes.

We offer

Oxfam aims to recruit and retain diverse, passionate people who have the necessary skills, knowledge and commitment to meet our vision. We offer a competitive salary and a range of additional benefits to staff including flexible working options, generous pension scheme, annual leave, additional leave allowances, company sick pay, life assurance and a range of other benefits.

Flexfam

We believe flexible working is key to building the Oxfam of the future, so we’re open to talking through the type of flexible arrangements which might work for you.

Our values and commitment to safeguarding

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

How to apply

As part of your online application, please upload your up to date CV and a covering letter explaining your suitability against the essential criteria in the job profile.

About us

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of international confederation of 21 organisations working together with partners and local communities in the areas of humanitarian, development and campaigning, in more than 90 countries.

A thriving diverse Oxfam:

It’s people power that brings about change. To play our part as a global organisation working to overcome poverty and inequality, we need equality, diversity and inclusion across our community of staff, partners and volunteers. Together, we’re committed to becoming a more diverse workforce, better able to tackle the global challenges that face our world today.

To do that:

  • We need to dismantle the unequal power structures that exist everywhere, this including Oxfam and the wider development and charity sectors.
  • We need an inclusive Oxfam where everyone can bring who they are to our work and feels celebrated for the differences they bring.
  • We want and need everyone, and that means we need you.

In response to Covid-19 if you are offered a role where you are required to travel between countries please ensure you have been briefed by the Hiring Manager about any changes to working or precautions you should take as part of your role.

Are you interested in this opportunity and want to land the job? We can help you with that!

OpenIGO has helped dozens of professionals from all around the world to kick-start their international careers with intergovernmental organizations. Our high-qualified team of professionals and human resources specialists have put together a series of products and services to help make your dream come true!

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