Project Manager – Sudan

INTERSOS is an independent humanitarian organisation that assists the victims of natural disasters, armed conflicts, and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Project Manager

Code: SR-40-9926

Duty station: Tawila, with frequent visits to other field locations in Darfur

Starting date: September 2025

Contract duration: 9 months

Reporting to: Program Coordinator

Supervision of: Project staff

Type of Duty Station: Non-family duty station

General context of the project

The fighting inside Sudan is having devastating humanitarian effects both inside the country and in the wider region. Sudan faces a complex set of challenges, including ongoing conflict, economic difficulties, and the weakening of critical infrastructure in areas like healthcare, banking, and telecommunications.

As of February 21, 2024, the number of internally displaced persons (IDPs) due to persistent clashes between the Sudanese Armed Forces (SAF) and the Rapid Support Forces (RSF) has reached a total of 6,326,416 individuals (1,261,060 households).

These figures make Sudan the country with the highest number of IDPs in the world.

INTERSOS first operated in Sudan in 2004, primarily in West Darfur State (Genina, Habila, Forobaranga, Garsila, Um Kher) and Khartoum, partnering with the Italian Cooperation, UN agencies, and ECHO in the sectors of Protection, WASH, and Food Security. The mission was closed in 2015 due to a decrease in humanitarian needs. Given the renewed deterioration of the humanitarian situation, INTERSOS reactivated its presence in Sudan in 2024 to respond to the crisis in the country, and it is now present in West and North Darfur.

The OCHA-funded project is carried out in partnership with an international partner (Save the Children) and a local one (HOPE). The main sector of intervention is Protection, more specifically:

1 GBV – Establishment of service delivery and improve survivor access to dignified and safe specialized GBV and multi-sector services, case management, Clinical Management of Rape, PSS, and support economic reintegration through training on vocational skills

2 Protection Monitoring and Strengthening Community-Based Protection Structures

General purpose of the position

The Project Manager ensures constant engagement by/with different support departments to ensure timely support to the project team.

The Project Manager is the budget holder for the whole project grant/budget and supervises/monitors closely the financial planning, liquidity planning, and budget utilization/burn rate monitoring.

The financial/budget management is the final responsibility of the Project Manager for the specific project, and he/she must ensure that this goes together with close log frame and work plan monitoring.

Main responsibilities and tasks:

• Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting:
• Project kick-off and presentation/sharing of the project with teams
• Review and prepare a detailed activity plan with the team
• Verification of the targeting of beneficiaries

Financial management and procurement

• Prepare, monitor, and implement financial and procurement plan
• Prepare a financial plan
• Approval of all purchases/contracting, and budget line allocations
• Verify the bookkeeping entries in the INTERSOS accounting spreadsheets (JOURNAL): verify budget line allocations, budget expenditure status against actual delivery, and the financial plan for the remainder project implementation period
• Ensure that for all purchases/contracting of goods/services/supplies, the correct INTERSOS procurement guidelines are applied and properly documented, in coordination with the Finance and Logistics departments.
• Verify the list of expenditures prior to finalizing the interim and final financial reports
• Holds final responsibility for verification of all support documents’ completeness and correctness.

People management

• Agree and establish clear reporting and communication lines
• Team recruitment, liaise with the HR Department to secure up-to-date HR files.
• Permanent on-the-job coaching of teams to work on quality in delivery.
• Manages and evaluates the performance of the project staff.
• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period.
• Continuous/fast verification of data quality collected and received from field staff.
• Ensure teams respect INTERSOS rules and guidelines for the mission and adhere to INTERSOS Code of Conduct and Charter of Values.

Monitoring & evaluation

• Ensure monitoring and verification for the targeting of beneficiaries.
• Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.
• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

Reporting

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
• Secure regular reporting per team and compile, review, and analyze reports on a monthly basis to be reflected in the INTERSOS Project Appraisal Tool.
• Prepare ad hoc progress reporting for the donor and official required interim and final project reports; prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output, and reflect lessons learnt clearly into recommendations for future programming.
• Holds final responsibility for all support documents (means of verification) and general project documents.
• Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets.

Coordination and representation

• Support the Program Coordinator / Technical Coordinators in attending cluster meetings and ensure timely reporting of highlights and relevant information for the intervention area.
• Participate in regular meetings with the donor representatives and facilitate field visits by donor missions (when security allows for), in coordination with the Program Coordinator.
• Ensure systematic information and update sharing with the program coordinator
• Perform any other related duties as required.

Required profile and experience

• Advanced university degree in Social Sciences, Political Sciences, International Relations, Humanitarian and International Cooperation, or related field
• Minimum 3 years of professional experience in the management of a humanitarian project/program, including financial management and logistics responsibilities
• Minimum 1 year of experience in the implementation of multi-sector humanitarian programming and in security context analysis
• Experience in establishing and maintaining collaborative relationships with donors and government counterparts, and with donors’ compliance and reporting
• Experience in complex emergency settings
• Strong representation and negotiation skills
• Administration, finance, and budget management skills
• Essential computer literacy (Word, Excel, and the internet)
• Analytical thinking, analysis capacity, and strategic program development skills
• Fluent spoken and written English is essential
• Ability to ensure quick quality delivery in stressful environments
• Ability to adhere to deadlines and respect line management
• Strong interpersonal skills: communication, diplomatic skills
• Leadership, people management, and development
• Organisation and problem-solving
• Commitment to INTERSOS principles