Project Background

Through the Malawi Governance for Solutions (GfS) Activity, USAID seeks to build on the incremental gains in decentralization and associated service delivery improvements, with the understanding that to make the significant leaps now required for Malawi to meet its own development goals—in the face of a fast-growing, young population—a bold, adaptive, and sustainable approach is required. To successfully remove critical bottlenecks and diffuse effective governance practices, DAI will deploy a locally driven approach—Facilitate, Catalyze, and Scale—drawing on Problem Driven Iterative Adaptation (PDIA) as a core methodology. Through the Facilitate, Catalyze, and Scale approach, DAI will help local stakeholders to tackle the root causes of service delivery failures through best-fit solutions and offer demonstrative models based on positive deviance. Through both process-oriented facilitation and the provisions of technical support and grants, GfS will foster stable, resilient, and more self-reliant partnerships that best position local communities to address their own challenges and contribute to the trajectory of Malawi Vision 2063.

Objectives of the assignment

Reporting to the Accountant, the Accounts Assistant will have different day-to-day responsibilities, such as processing and preparing documentation in readiness for bank payments, filing and scanning documentation for uploading in SharePoint, creating proofs of payments to send out to vendors, as well as following up with vendors on receipt to payments released.

Tasks & Responsibilities

• Preparing payment vouchers ensuring proper supporting documentation is attached in readiness for generating a payment.
• Process staff activity advances ensuring timely submission of payments.
• Assisting with participants allowance disbursements.
• Managing mobile money payments and reconciliations.
• Assist with compiling receipts for the monthly expense reports.
• Assist in the filing, of vFER posted transactions on a daily basis
• Assist with inventory management.
• Filing, scanning and uploading and records management compliance for finance.
• Other duties as assigned.

Qualifications

This role is contingent on donor funding.

• Bachelor’s degree in accounting, finance or any relevant field is required.
• Familiarity with USAID rules and regulations will be an advantage.
• Time management skills
• Ability to work individually or in a team setting
• Strong communication skills – both written and oral – in English and Chichewa