CIMMYT is looking for a:

Administrative Assistant

The team will enhance operational efficiency, streamline communication, and improve project delivery timelines. The role will alleviate the administrative burden on technical staff, allowing them to focus on achieving the wheat projects’ strategic.

Summary of responsibilities

Project Facilitation:

• Assist in managing project timelines, tracking milestones, and coordinating across different workstreams. This includes scheduling meetings, maintaining project records, and liaising with partners.

Reporting:

• Prepare, compile, and submit progress reports, financial summaries, and compliance documentation in line with donor and government requirements.

Training and Event Coordination:

• Organize capacity-building programs, workshops, and training sessions for farmers, researchers, and stakeholders. Responsibilities include managing participant registrations, booking venues, and preparing training materials.

Document Management:

• Maintain and organize project documentation, ensuring all records are up-to-date and accessible for reporting and audit purposes.

Communication Liaison:

• Serve as the point of contact for internal and external communications, ensuring prompt follow-up and managing inquiries.

Administrative Follow-Up:

• Track and follow up on routine administrative tasks such as procurement, budget monitoring, and compliance with legal and donor guidelines.

Requirements

• A minimum of an associate’s degree in business administration, Project Management, or a related field preferred.
• At least 2-3 years of experience in an administrative or project support role, ideally within an agricultural, research, or international development environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with project management tools such as Asana, Trello, or similar platforms.

Personal attributes and competencies

• Strong verbal and written communication skills, with the ability to interact effectively with diverse stakeholders, including international donors, government officials, and field workers.
• Excellent organizational and multitasking abilities, with a keen eye for detail and the ability to manage multiple projects simultaneously.
• Demonstrated ability to identify issues and propose effective solutions, especially in fast-paced environments.
• Teamwork, Achievement Orientation, Problem-Solving, and Multi-Cultural Awareness/Sensitivity.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for two (2) years, including a six-month probationary period, with the possibility of extension contingent on performance, continued relevance of the position and available resources.
• The duty station will be in Nairobi, Kenya.