POSITION SUMMARY:

HIAS seeks a Budget & Fiscal Compliance Coordinator, U.S. to provide support to the Budget & Fiscal Compliance (BFC) team on operation, coordination and financial monitoring and tracking. They will be responsible for operation functions related to Budget & Fiscal Compliance, and this is a hands-on position that will work under the guidance and supervision of the Assistant Director, Budget & Fiscal Compliance, U.S.

Note, the salary range for this position is $55,000.00-60,000.00, and we are hiring 2 vacancies for this role.

ESSENTIAL FUNCTIONS:

• Assists with managing reporting, compliance, and recognition of federal grants for assigned portfolio.
• Assists in the compilation and drafting of the annual operating budget.
• Assists with preparation of monthly budget-to-actual analysis, conducting quarterly forecast reviews with program managers.
• Completes and uploads financial reports into various federal reporting platforms.
• Maintains strong working relationships with relevant HIAS teams (Resettlement & Integration, Finance & Accounting, etc.).
• Reviews and approves payment invoices via NetSuite for affiliates, consultants, vendors, and other service providers.
• Helps prepare financial reports for donors and provides input on narrative reporting.
• Reviews project expenses and ensures all expenses are in line with HIAS and donor policies.
• Reviews and tracks payments for virtually resettled clients.
• Assists with proposal development and provides support for other ad-hoc projects as needed.
• Manages filing systems (hard copy and electronic) to ensure records are in compliance with HIAS policies and donor requirements.
• Assists with preparation and coordination of the annual audit process.
• Actively participates in the creation and preparation of U.S. affiliate and HQ finance training sessions and tools.
• Assists with fiscal monitoring of U.S. affiliates.
• Performs other duties as assigned.

QUALIFICATIONS & REQUIREMENTS:

• Undergraduate degree in Business Administration, Finance, Accounting, International Affairs, or a related field required.
• 2-3 years of relevant experience required.
• Familiarity with federal government rules and regulations.
• Experience with U.S. government-funded programs and/or in an organization focused on international development is preferred.
• Experience working with a USAID implementing partner preferred.
• Strong communication and interpersonal skills.
• Proficient in MS Office and database management.
• Highly organized with good time management skills, ability to set priorities and attention to detail.
• Ability to handle multiple priorities in a fast-paced environment.
• Willing to travel domestically up to 10-15% of the time.
• Travel, to include travel to insecure operating environments, may be required.

HIRING PROCESS:

We are committed to a fair and respectful hiring process, and we do our absolute best to respond to every applicant. We prioritize communication and transparency with all candidates, even those who are not moving forward. Here’s a snapshot of our hiring process:

Step 1: Submit your application!

Step 2: Phone screen with a HIAS recruiter.

Step 3: Video interview with the hiring manager.

Step 4: Video interview with a panel of HIAS employees.

Step 5: Online reference check with SkillSurvey.

Step 6: Offer and background check with Shield Screening or HireRight.

Step 7: Start your professional journey with HIAS!

Note: Some of our hiring processes may vary, and not all candidates will advance to each step.

ABOUT US:

Over one hundred years ago, the Jewish community founded HIAS (originally the Hebrew Immigrant Aid Society) in New York City, the immigrant gateway to America. Supporting Jews fleeing persecution and poverty in Eastern Europe, our founders were guided by the traditions, texts and history of the Jewish people—a history of oppression, displacement and diaspora. HIAS has since helped generations of Jews facing violence because of who they were, and HIAS remains committed to helping Jewish refugees anywhere in the world. Today, our clients at HIAS come from diverse faiths, ethnicities and backgrounds, as do our staff. We bring our experience, history and values to our work across five continents, ensuring that refugees today receive the vital services and opportunities they need to thrive.

HIAS is a learning community, committed to diversity and inclusion. We do our work with integrity, accountability, transparency and a commitment to the highest ethical standards. We seek employees from diverse backgrounds and life experiences to join our teams located in the United States and across the globe. People who identify as BIPOC, people with disabilities, people from the LGBTQ+ community and people with lived experiences of forced displacement or immigration are all encouraged to apply. We are committed to building a diverse workforce that reflects our vision, mission and values.

VISION:

HIAS stands for a world in which refugees find welcome, safety and opportunity.

MISSION:

Drawing on our Jewish values and history, HIAS provides vital services to refugees and asylum seekers around the world and advocates for their fundamental rights so they can rebuild their lives.

VALUES:

Welcome • Acogimiento • Hospitalité • Hachnasat Orchim

We Welcome the Stranger

Justice • Justicia • Justice • Tzedek

We Pursue Justice

Empathy • Empatía • Empathie • Chesed

We Approach our Clients with Empathy

Partnership • Compañerismo • Coopération • Chevruta

We Believe in Changing the World through Partnership

Courage • Coraje • Courage • Ometz

We Act with Courage to Build a Better World

Resilience • Resiliencia • Résilience • Ruach

We Adapt and Thrive, Continuously Demonstrating our Resilience

DIVERSITY:

HIAS is committed to a diverse and inclusive workplace. As an equal opportunity employer, all qualified applicants will be considered for employment without regard to race, color, national origin, ethnic background, ancestry, citizenship status, religious creed, age, sex, gender, sexual orientation, physical disability, mental disability, medical condition, genetic information, marital status, registered domestic partner or civil union status, familial status, pregnancy, childbirth, military status, protected veteran status, political orientation or other legally protected status.

Studies have shown that women and people of color are less likely to apply for jobs unless they meet every single qualification. We strongly encourage applicants of diverse identities, backgrounds, experiences, and perspectives to apply even if you do not meet all required qualifications but have other qualifications relevant to the role that would make you a great fit for this role with HIAS!

SAFEGUARDING:

HIAS is committed to the protection of children, vulnerable adults and any other person from any harm caused directly or indirectly due to their coming into contact with HIAS. We will not tolerate sexual exploitation, abuse or any form of child abuse or neglect by our staff or associated personnel. Any candidate offered a job with HIAS will be expected to sign and adhere to HIAS’ Code of Conduct and Safeguarding policies. All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records. HIAS also participates in the Inter-Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. Likewise, HIAS will share this information when other organizations inquire about current and former HIAS staff as part of their recruitment process. By submitting an application, the job applicant confirms their understanding of these recruitment procedures.