JOB PURPOSE:

The Country Finance Manager will be responsible for ensuring contractual compliance for the different donors by ensuring that the program staff and partners have sufficient financial capacity/skills to deliver against contractual commitments.

The Country Finance Manager will lead on partner financial reviews and also contribute to the fulfilment of an internal financial quality assurance role.

The role requires familiarity with or ability to quickly grasp compliance requirements of the different donors for the program as well as knowledge and experience of basic local partnership management principles including, partner systems assessment & reviews, compliance capacity building, and support in reporting.

ROLE REPORTS TO

Country Director

ROLES REPORTING TO THIS POST

Finance Coordinator/Finance Officer

BUDGET RESPONSIBILITY

Sign off responsibility for Financial Reports, Budget proposals & Revisions, Account Reconciliations, Year End closing.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Technical

Financial Management and Donor Compliance for the Iraq Country program

• Manages all aspects of the Country Program’s financial activities in line with the Oxfam GB’s and Oxfam International’s relevant policies, procedures, legal and statutory requirements in Iraq.
• Ensure effective, timely and accurate functioning and monitoring of the complete PeopleSoft financial systems (GL and oversee OPAL CRIMSON), including maintaining the completeness and integrity of data within the system, generating necessary reports and authorising monthly data compilation in the system.
• Ensuring compliance with Oxfam GB financial guidelines, policies, procedures, local regulations and donor’s requirements.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Periodically reviews actual vs budget variances, analyzes trends, identifies areas of concern and risks, follows up on all budget variance queries with the budget holders, and provides financial management advice about resource utilization and underlying budget forecasts and fundraising.
• Maintain overall budget control and monitor cash flows for country programme.
• Assess performance of office in complying with financial standards and ensure adequate internal controls are in place.
• Prepare project budgets and monitor them, in accordance to program needs and financial gap.
• Contributes to the development of funding proposals by ensuring that there is coherence between the project/program design and budgets.
• Proactively monitors and assesses the quality of existing financial controls across the Country Program and introduced new controls / measures, as appropriate, to minimize the risk of fraud and theft
• Prepare the yearly financial Matrix, Country Operating Plan, country Matrix, reflecting pipeline through operation costs, staffing and grant to partners.
• Develops financial analysis tools to assist in the management and monitoring of budgets v expenditure.
• Validate Monthly financial report and finalize Donor financial reports.
• Validate and post financial transactions.
• Authorize and monitor payroll finalization, tax calculations, National Social Security and Value Added Tax.
• Updating staff salary grid on monthly basis and check Gaps and source of funding.
• Ensure smooth audit process and ensure that Oxfam guidelines and procedures are being followed.
• Responsible for planning, preparation, and execution of annual budgeting and financial year-end processes for the Country Program; ensures that submission of annual budget and year-end returns are in line with Oxfam requirements and standards.
• Prepare the yearly council budgets and annual budget templates, upload yearly budget on financial software with quarterly revisiting based on budget monitoring and new grants.
• Monitor grants, programme management budgets and bring to the attention of the Program team any significant variances.
• Prepare contracts’ reconciliations taking into consideration exchange rates fluctuations.
• Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective and efficient manner, and reports progress on implementation of the recommendations periodically.
• Works with the outsourced company to ensure the annual VAT tax return filing Ensure that finance team and program teams are clear and meet the requirements of donor contracts.
• Support the country team to accurately prepare donor reports and review submissions as required in line with the defined risk matrix in the financial policy.
• Prepare monthly monitoring reports to check on progress against donor compliance needs, highlighting areas of non-compliance for action.
• Provides general accounting and finance support for a portfolio of donor-funded projects.
• Ensure that Oxfam’s Counter Fraud policy, strategic plans and procedures are in place and incidents are managed as per organisational standards.
• Give trainings on Fraud and Aid Diversion Policies and standards.
• Responsible for online banking for Iraq Country office.
• Leads on cost –sharing and hosting agreements preparatory work for Oxfam entities hosted in Iraq.
• Contribute to the operational planning and implementation of Corporate and Regional finance, logistics and administration initiatives to ensure rollout in an appropriate manner for the Country.
• Works with stakeholders to reduce potential disallowances of costs.
• Assists in project budget tracking; monitor budgets; explain and update partners of grant about budgetary/donors’ guidelines.
• Reviews monthly financial reports and expense reporting of Oxfam and partners; follow up on issues as required.
• Develop periodic, interim and final donor financial reports as needed.
• Forecasts award spending and alerts the implementing project manager to necessary realignments.
• Reviews activity on an ongoing basis to ensure expenses have been captured appropriately to ensure periodic reporting readiness.
• Lead on budget revisions and amendments.
• Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Iraq.
• Support in any other responsibility requested by the line manager.

Partnership and Donor Management

• Monitor and improve financial controls across the country program.
• Review MoUs and financial conditions and mitigate fraud risks.
• Review financial assessments for new/potential partners.
• Support the finance team and partners in effective financial management.
• Ensure partners comply with Oxfam and donor procedures.
• Provide capacity building for partners’ financial management.
• Review and approve partner financial reports and reconciliations.
• Communicate major financial findings and budget revisions to the management team.

Operational Support

• Provide technical advice and training for finance officers and conduct regular checks of accounts and payments.
• Conduct inductions and trainings on financial management for staff and partners.
• Ensure compliance with Oxfam’s Counter Fraud policy.
• Responsible for online banking for Iraq Country office.
• Support staff in understanding and implementing financial policies and procedures.
• Provide direct financial support to the management team on budget preparation, monitoring, and reporting.
• Finalize and approve monthly financial statements and ensure proper closure of financial books.
• Support in any other responsibility requested by the Line Manager and the Executing Affiliate NODE, as well as the OI Regional Platform

Donor Finance Management:

• Contribute to the development of donor proposals, ensuring alignment with operational and programmatic needs.
• Manage the preparation and submission of donor financial reports.
• Ensure an audit trail from primary documentation to accounting systems for accurate reporting.
• Coordinate project audits as required by donor regulations and government.
• Ensure co-financing plans are in place and adjust spending as needed.

Management:

• Lead and manage the finance team, ensuring effective performance management.
• Establish strong working relationships with the grants manager, project managers, and other team members.
• Ensure proper communication, delegation of tasks, and team motivation.

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

JOB PURPOSE:

The Country Finance Manager will be responsible for ensuring contractual compliance for the different donors by ensuring that the program staff and partners have sufficient financial capacity/skills to deliver against contractual commitments.

The Country Finance Manager will lead on partner financial reviews and also contribute to the fulfilment of an internal financial quality assurance role.

The role requires familiarity with or ability to quickly grasp compliance requirements of the different donors for the program as well as knowledge and experience of basic local partnership management principles including, partner systems assessment & reviews, compliance capacity building, and support in reporting.

ROLE REPORTS TO

Country Director

ROLES REPORTING TO THIS POST

Finance Coordinator/Finance Officer

BUDGET RESPONSIBILITY

Sign off responsibility for Financial Reports, Budget proposals & Revisions, Account Reconciliations, Year End closing.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Technical

Financial Management and Donor Compliance for the Iraq Country program

• Manages all aspects of the Country Program’s financial activities in line with the Oxfam GB’s and Oxfam International’s relevant policies, procedures, legal and statutory requirements in Iraq.
• Ensure effective, timely and accurate functioning and monitoring of the complete PeopleSoft financial systems (GL and oversee OPAL CRIMSON), including maintaining the completeness and integrity of data within the system, generating necessary reports and authorising monthly data compilation in the system.
• Ensuring compliance with Oxfam GB financial guidelines, policies, procedures, local regulations and donor’s requirements.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Periodically reviews actual vs budget variances, analyzes trends, identifies areas of concern and risks, follows up on all budget variance queries with the budget holders, and provides financial management advice about resource utilization and underlying budget forecasts and fundraising.
• Maintain overall budget control and monitor cash flows for country programme.
• Assess performance of office in complying with financial standards and ensure adequate internal controls are in place.
• Prepare project budgets and monitor them, in accordance to program needs and financial gap.
• Contributes to the development of funding proposals by ensuring that there is coherence between the project/program design and budgets.
• Proactively monitors and assesses the quality of existing financial controls across the Country Program and introduced new controls / measures, as appropriate, to minimize the risk of fraud and theft
• Prepare the yearly financial Matrix, Country Operating Plan, country Matrix, reflecting pipeline through operation costs, staffing and grant to partners.
• Develops financial analysis tools to assist in the management and monitoring of budgets v expenditure.
• Validate Monthly financial report and finalize Donor financial reports.
• Validate and post financial transactions.
• Authorize and monitor payroll finalization, tax calculations, National Social Security and Value Added Tax.
• Updating staff salary grid on monthly basis and check Gaps and source of funding.
• Ensure smooth audit process and ensure that Oxfam guidelines and procedures are being followed.
• Responsible for planning, preparation, and execution of annual budgeting and financial year-end processes for the Country Program; ensures that submission of annual budget and year-end returns are in line with Oxfam requirements and standards.
• Prepare the yearly council budgets and annual budget templates, upload yearly budget on financial software with quarterly revisiting based on budget monitoring and new grants.
• Monitor grants, programme management budgets and bring to the attention of the Program team any significant variances.
• Prepare contracts’ reconciliations taking into consideration exchange rates fluctuations.
• Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective and efficient manner, and reports progress on implementation of the recommendations periodically.
• Works with the outsourced company to ensure the annual VAT tax return filing Ensure that finance team and program teams are clear and meet the requirements of donor contracts.
• Support the country team to accurately prepare donor reports and review submissions as required in line with the defined risk matrix in the financial policy.
• Prepare monthly monitoring reports to check on progress against donor compliance needs, highlighting areas of non-compliance for action.
• Provides general accounting and finance support for a portfolio of donor-funded projects.
• Ensure that Oxfam’s Counter Fraud policy, strategic plans and procedures are in place and incidents are managed as per organisational standards.
• Give trainings on Fraud and Aid Diversion Policies and standards.
• Responsible for online banking for Iraq Country office.
• Leads on cost –sharing and hosting agreements preparatory work for Oxfam entities hosted in Iraq.
• Contribute to the operational planning and implementation of Corporate and Regional finance, logistics and administration initiatives to ensure rollout in an appropriate manner for the Country.
• Works with stakeholders to reduce potential disallowances of costs.
• Assists in project budget tracking; monitor budgets; explain and update partners of grant about budgetary/donors’ guidelines.
• Reviews monthly financial reports and expense reporting of Oxfam and partners; follow up on issues as required.
• Develop periodic, interim and final donor financial reports as needed.
• Forecasts award spending and alerts the implementing project manager to necessary realignments.
• Reviews activity on an ongoing basis to ensure expenses have been captured appropriately to ensure periodic reporting readiness.
• Lead on budget revisions and amendments.
• Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Iraq.
• Support in any other responsibility requested by the line manager.

Partnership and Donor Management

• Monitor and improve financial controls across the country program.
• Review MoUs and financial conditions and mitigate fraud risks.
• Review financial assessments for new/potential partners.
• Support the finance team and partners in effective financial management.
• Ensure partners comply with Oxfam and donor procedures.
• Provide capacity building for partners’ financial management.
• Review and approve partner financial reports and reconciliations.
• Communicate major financial findings and budget revisions to the management team.

Operational Support

• Provide technical advice and training for finance officers and conduct regular checks of accounts and payments.
• Conduct inductions and trainings on financial management for staff and partners.
• Ensure compliance with Oxfam’s Counter Fraud policy.
• Responsible for online banking for Iraq Country office.
• Support staff in understanding and implementing financial policies and procedures.
• Provide direct financial support to the management team on budget preparation, monitoring, and reporting.
• Finalize and approve monthly financial statements and ensure proper closure of financial books.
• Support in any other responsibility requested by the Line Manager and the Executing Affiliate NODE, as well as the OI Regional Platform

Donor Finance Management:

• Contribute to the development of donor proposals, ensuring alignment with operational and programmatic needs.
• Manage the preparation and submission of donor financial reports.
• Ensure an audit trail from primary documentation to accounting systems for accurate reporting.
• Coordinate project audits as required by donor regulations and government.
• Ensure co-financing plans are in place and adjust spending as needed.

Management:

• Lead and manage the finance team, ensuring effective performance management.
• Establish strong working relationships with the grants manager, project managers, and other team members.
• Ensure proper communication, delegation of tasks, and team motivation.

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

JOB PURPOSE:

The Country Finance Manager will be responsible for ensuring contractual compliance for the different donors by ensuring that the program staff and partners have sufficient financial capacity/skills to deliver against contractual commitments.

The Country Finance Manager will lead on partner financial reviews and also contribute to the fulfilment of an internal financial quality assurance role.

The role requires familiarity with or ability to quickly grasp compliance requirements of the different donors for the program as well as knowledge and experience of basic local partnership management principles including, partner systems assessment & reviews, compliance capacity building, and support in reporting.

ROLE REPORTS TO

Country Director

ROLES REPORTING TO THIS POST

Finance Coordinator/Finance Officer

BUDGET RESPONSIBILITY

Sign off responsibility for Financial Reports, Budget proposals & Revisions, Account Reconciliations, Year End closing.

KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)

Technical

Financial Management and Donor Compliance for the Iraq Country program

• Manages all aspects of the Country Program’s financial activities in line with the Oxfam GB’s and Oxfam International’s relevant policies, procedures, legal and statutory requirements in Iraq.
• Ensure effective, timely and accurate functioning and monitoring of the complete PeopleSoft financial systems (GL and oversee OPAL CRIMSON), including maintaining the completeness and integrity of data within the system, generating necessary reports and authorising monthly data compilation in the system.
• Ensuring compliance with Oxfam GB financial guidelines, policies, procedures, local regulations and donor’s requirements.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Contribute to the design of and oversee the preparation of regular (monthly/quarterly) management reports to meet the needs of programme managers within the programme and also meet the requirements for regular reporting set by the RC and Oxford, ensuring timeliness and accuracy.
• Periodically reviews actual vs budget variances, analyzes trends, identifies areas of concern and risks, follows up on all budget variance queries with the budget holders, and provides financial management advice about resource utilization and underlying budget forecasts and fundraising.
• Maintain overall budget control and monitor cash flows for country programme.
• Assess performance of office in complying with financial standards and ensure adequate internal controls are in place.
• Prepare project budgets and monitor them, in accordance to program needs and financial gap.
• Contributes to the development of funding proposals by ensuring that there is coherence between the project/program design and budgets.
• Proactively monitors and assesses the quality of existing financial controls across the Country Program and introduced new controls / measures, as appropriate, to minimize the risk of fraud and theft
• Prepare the yearly financial Matrix, Country Operating Plan, country Matrix, reflecting pipeline through operation costs, staffing and grant to partners.
• Develops financial analysis tools to assist in the management and monitoring of budgets v expenditure.
• Validate Monthly financial report and finalize Donor financial reports.
• Validate and post financial transactions.
• Authorize and monitor payroll finalization, tax calculations, National Social Security and Value Added Tax.
• Updating staff salary grid on monthly basis and check Gaps and source of funding.
• Ensure smooth audit process and ensure that Oxfam guidelines and procedures are being followed.
• Responsible for planning, preparation, and execution of annual budgeting and financial year-end processes for the Country Program; ensures that submission of annual budget and year-end returns are in line with Oxfam requirements and standards.
• Prepare the yearly council budgets and annual budget templates, upload yearly budget on financial software with quarterly revisiting based on budget monitoring and new grants.
• Monitor grants, programme management budgets and bring to the attention of the Program team any significant variances.
• Prepare contracts’ reconciliations taking into consideration exchange rates fluctuations.
• Ensures that recommendations of audits, concerning the finance function, are implemented in a timely, effective and efficient manner, and reports progress on implementation of the recommendations periodically.
• Works with the outsourced company to ensure the annual VAT tax return filing Ensure that finance team and program teams are clear and meet the requirements of donor contracts.
• Support the country team to accurately prepare donor reports and review submissions as required in line with the defined risk matrix in the financial policy.
• Prepare monthly monitoring reports to check on progress against donor compliance needs, highlighting areas of non-compliance for action.
• Provides general accounting and finance support for a portfolio of donor-funded projects.
• Ensure that Oxfam’s Counter Fraud policy, strategic plans and procedures are in place and incidents are managed as per organisational standards.
• Give trainings on Fraud and Aid Diversion Policies and standards.
• Responsible for online banking for Iraq Country office.
• Leads on cost –sharing and hosting agreements preparatory work for Oxfam entities hosted in Iraq.
• Contribute to the operational planning and implementation of Corporate and Regional finance, logistics and administration initiatives to ensure rollout in an appropriate manner for the Country.
• Works with stakeholders to reduce potential disallowances of costs.
• Assists in project budget tracking; monitor budgets; explain and update partners of grant about budgetary/donors’ guidelines.
• Reviews monthly financial reports and expense reporting of Oxfam and partners; follow up on issues as required.
• Develop periodic, interim and final donor financial reports as needed.
• Forecasts award spending and alerts the implementing project manager to necessary realignments.
• Reviews activity on an ongoing basis to ensure expenses have been captured appropriately to ensure periodic reporting readiness.
• Lead on budget revisions and amendments.
• Ensures appropriate and secure record keeping for financial transactions in line with donor, Oxfam and statutory requirements in Iraq.
• Support in any other responsibility requested by the line manager.

Partnership and Donor Management

• Monitor and improve financial controls across the country program.
• Review MoUs and financial conditions and mitigate fraud risks.
• Review financial assessments for new/potential partners.
• Support the finance team and partners in effective financial management.
• Ensure partners comply with Oxfam and donor procedures.
• Provide capacity building for partners’ financial management.
• Review and approve partner financial reports and reconciliations.
• Communicate major financial findings and budget revisions to the management team.

Operational Support

• Provide technical advice and training for finance officers and conduct regular checks of accounts and payments.
• Conduct inductions and trainings on financial management for staff and partners.
• Ensure compliance with Oxfam’s Counter Fraud policy.
• Responsible for online banking for Iraq Country office.
• Support staff in understanding and implementing financial policies and procedures.
• Provide direct financial support to the management team on budget preparation, monitoring, and reporting.
• Finalize and approve monthly financial statements and ensure proper closure of financial books.
• Support in any other responsibility requested by the Line Manager and the Executing Affiliate NODE, as well as the OI Regional Platform

Donor Finance Management:

• Contribute to the development of donor proposals, ensuring alignment with operational and programmatic needs.
• Manage the preparation and submission of donor financial reports.
• Ensure an audit trail from primary documentation to accounting systems for accurate reporting.
• Coordinate project audits as required by donor regulations and government.
• Ensure co-financing plans are in place and adjust spending as needed.

Management:

• Lead and manage the finance team, ensuring effective performance management.
• Establish strong working relationships with the grants manager, project managers, and other team members.
• Ensure proper communication, delegation of tasks, and team motivation.

PERSON SPECIFICATION

Most importantly, every individual at Oxfam International Secretariat needs to be able to:

• Live our values of INCLUSION, ACCOUNTABILITY, EMPOWERMENT, COURAGE, SOLIDARITY and EQUALITY (read more about these here)
• Ensure you commit to our ORGANIZATIONAL ATTRIBUTES (including adhering to the Code of Conduct):

1. Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability, class, or LGBTQIA identity.”

2. Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

EXPERIENCE, KNOWLEDGE & COMPETENCIES

ESSENTIAL

• A Holder of a university degree of a finance/accounting discipline
• Comprehensive knowledge and a minimum of 5 years of proven management experience in financial management activities, such as: budgeting, forecasting, and reporting as well as evidence of effective decision-making skills and a critical focus on the delivery of agreed results within time and budget constraints and to expected standards.
• Experience of, or demonstrable understanding of, donor contract management and compliance, around contracts, budgets and reporting.
• Sound knowledge and experience of Restricted funds management and ability to work with/manage finances of multi-donor grants.
• Excellent communication skills, in written and verbal English, with strong persuasive skills
• Ability to work in demanding situations under pressure in a team or independently with minimum supervision and deliver against team objectives

Desirable

• Experience in dealing with Frauds and investigations.

SAFER RECRUITMENT: Oxfam is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism