Application Deadline: June 14, 2024

Position Type: Full Time

Company/Division: inSupply Health Ltd

Hiring Manager: Chief Executive Officer (CEO)

Location: Nairobi, Kenya

Description:

InSupply Health is an East African health advisory firm that designs people-centered, scalable, sustainable supply chain solutions. We focus on optimizing data visibility and use, workforce development, and continuous performance improvement. inSupply operates as a social enterprise, aiming for business sustainability while achieving our social mission. We aim to transition short term supply chain fixes into sustainable solutions that transcend specific projects or funding streams. Our work focuses on democratizing access to quality, affordable, contextualized supply chain learning and innovations so local and regional supply chain actors can improve the performance and efficiency of their supply chains and health systems towards better health outcomes.

inSupply Health is headquartered in Nairobi, with an office in Dar es Salaam and is affiliated with JSI Research & Training Institute, Inc. (JSI). Our team of dynamic local consultants works closely with public and private sector clients to design optimized, responsive and resilient supply chain systems that deliver essential health products such as antimalarial and HIV medications, vaccines and contraceptives in complex settings. We pioneer innovative approaches by taking proven methodologies from the commercial sector to adapt them for the context, but also co-create solutions with our clients so they can own, implement and continuously improve their systems independently in the long term.

Overview

The Director of Finance will lead financial management for inSupply and provide overall direction, vision and organizational responsibilities for all finance functions. S/he will oversee and lead the functions of award management, budgeting, finance and accounting, grant and contract management and compliance. This position will work closely with the Operations Director, CEO, and senior management team, as well as close coordination with program management, NBD, and HR, for organization-wide planning and decision-making, contributing to inSupply’s business strategy and plan . S/he will also be directly responsible for ensuring inSupply’s financial health through the oversight of inSupply’s financing, preparation of financial statements, management of annual corporate budgeting, risk and compliance adherence, determination of organizational indirect cost rates, and cash flow management. S/he will continually liaise, discuss and seek inputs from senior management and CEO on strategic matters related to finance & operations.

S/he will provide strategic leadership and guidance by ensuring that the financial functions are managed in an efficient and effective manner, compliant with inSupply and donor policies; local laws and regulations in East Africa and other countries in which inSupply operates. The candidate will be responsible for shaping the policies, procedures and systems of inSupply, that would be in compliance with local laws and donor requirements. S/he will develop and monitor systems to ensure the continued ability to respond to growth of inSupply with a focus on project planning and financial management, risk and compliance, and in close collaboration with the operations team on Information Technology (IT), procurement and general administration. S/he will maintain Internal Control Systems and ensure compliance with the inSupply policies and procedures and related legal norms.

Our ideal candidate is above reproach in integrity and ethics, is self-driven and self-managing, a critical thinker, detail-oriented yet strategic, and outcome oriented, while ensuring rigorous attention to policy and process. S/he has a track record in management and leadership, is team oriented, has experience in mentoring and building capacity of junior staff and partners, and has experience negotiating and advocating with stakeholders to solve complex challenges. S/he is entrepreneurial, curious, attuned to private sector trends, and is agile and believes in continuous learning and in growing professionally and personally. The candidate is excited to join the management team in actively shaping inSupply’s growth and evolution as an organization. All staff at inSupply work across or support a variety of subject matter domain areas and projects; the candidate must have demonstrated experience with supporting a variety of projects and teams effectively and must be comfortable with the unpredictability that is characteristic of organizations in their startup years.

Responsibilities:

Strategic Finance responsibilities:

• Develop, implement and ensure compliance with financial strategies, policies, and procedures for long-term financial sustainability of the organization
• Actively oversee the financial health of inSupply across all offices, continuously monitoring and projecting inSupply’s financial performance, risk analysis, revenue projections and cash flow.
• Lead, guide, train, motivate and empower the Finance & Accounting and Grants Management team.
• Ensure financial legal and statutory compliance.
• Lead the annual inSupply budget planning process and revenue forecasting and support determination and management of the Indirect Costs rate to ensure cost recovery
• Continuously advice inSupply management on finance strategy, policy and relevant developments, ensuring appropriate relevant and timely updates as required
• In collaboration with senior management and Operations Director, establish and ensure compliance with finance and operations policies and processes consistent with best practices in the industry.
• Ensure that financial systems and policies are consistent with tax legislation and statutory obligations in all countries that inSupply operates.
• Establish and ensure inSupply’s financial and contractual policies are enforced. Be responsible for all fraud prevention and management at inSupply.
• Ensure that the statutory external audits and donor audits are managed effectively and required corrective action is taken to strengthen the systems.
• Develop and update MOUs on cost allocations of shared costs across projects.
• Develop and implement systems, tools and processes to ensure internal & external risk is mitigated effectively to meet necessary compliances.
• Ensure monitoring of overall costs and implement cost rationalization measures as per organizational need.
• Coordinate and collaborate with Director Operations to monitor systems to ensure continued ability to respond to growth with a focus on project planning and financial management, risk and compliance, Information Technology (IT), procurement and general administration.
• Be up to date with the changing external developments in financial management, tax regulations and other leading practices in similar organizations which directly or indirectly impact inSupply business.

Grants/Award Management:

• Lead the preparation and negotiation of funding agreements with donors on behalf of the organization.
• Ensure development & monitoring of project budgets to meet the needs of the organization, based on strategic and operational plans.
• Oversee the financial aspects of sub awards including: the selection process, the completion of sub award agreements, the training and mentoring of sub awardees on financial requirements and reporting and approve their financial reports.
• Ensure all donor compliance and reporting
• In coordination with Senior Management, review and approve all new business initiatives in terms of budgeting and cost estimations, identify risks, confirm financial viability and full cost recovery of each proposal to the organization.
• Ensure smooth project operations in compliance with all applicable policies, procedures, rules and regulations of each donor.

Finance & Accounting:

• Ensure timely and accurate production of regular management accounts, financial and cash flow forecasts, statutory annual accounts and reports, balance sheets, etc.
• Develop & implement effective financial management, control and monitoring systems across all projects in , including systems focused on organizational performance.
• Ensure an efficient, effective and compliant accounting and finance function of inSupply including payments, payroll, etc. up to finalization of the annual balance sheet.
• Ensuring all statutory compliances, adequate cash flows and other financial requirements
• Approve payroll and benefits allocation prior to payment.

Qualifications:

• Holds a degree in business management, economics or accounting or similar qualifications from a recognised university.
• A qualified account who is duly registered with the relevant professional institute e.g. ICPAK or ACCA.
• Minimum 10-12 years’ post qualification progressive experience in financial management.
• Minimum 3 years’ experience in a senior leadership role in the social development sector with multi-donor projects including foundations and US Government.
• Experience working in both an audit environment and with project based implementation highly desired.
• Strong financial acumen and proven experience managing budgets above $10 million or more
• Strong managerial, organizational and problem-solving skills, as well as professional maturity
• Technical expertise in all aspects of operations, including accounting, financial management, statutory compliances, Tax Laws, risk management and regulations etc.
• Strong experience managing finance and contractual requirements of new business development
• Excellent analytical skills and attention to detail, with the ability to interpret complex financial data and provide actionable insights
• Excellent interpersonal and communications skills, with the ability to effectively engage with internal and external stakeholders at all levels
• Strong leadership abilities with a track record of building and motivating high-performing teams
• Demonstrated knowledge and experience working with East African government agencies on issues of registration, corporate compliances, statutory requirements, audit, and tax laws.
• Relevant computer skills related to the job profile, including advanced proficiency in financial software, Microsoft Dynamics, MS Office, and other relevant accounting software