Position: Education in Emergencies Coordinator Mozambique

Reporting Relationship: Area Manager

Location: Pemba, with regular travels to projects areas and Maputo office

Deadline: 01/09/2024

Starting date: ASAP

Family Duty Station: NO

R&R: NO

Working context

WeWorld has been working in Mozambique since 2000 with development and emergency projects in the fields of education, food security and DRR in the provinces of Maputo, Gaza, Inhambane, Manica, Zambézia and Cabo Delgado. WeWorld carries out emergency projects in the provinces of Manica and Cabo Delgado; a three-year project to mitigate Niño drought effects in the province of Maputo starting in 2018; and in 2019 it has been intervening in response to IDAI and Kenneth cyclone to assist affected populations; and in 2020 it has been intervening in response to COVID-19, social cohesion and peacebuilding in Cabo Delgado province. At present, our main donors in the country are Italy (AICS), the EU (ECHO), the UN (UNICEF, WFP, UNDP and FAO) and Swiss Agency for Development and Cooperation (SDC)

The project intends to contribute to improving Education Services and Risk governance in highly vulnerable rural and urban areas frequently exposed to hydro-meteorological hazards and to the effects of climate change and human conflict. Specifically, the project is aimed at providing emergency Education services and strengthening and consolidating national and local capacities to prepare for and be the first to respond to rapid onset natural and man-made disasters in Cabo Delgado province.

Job description

The EiE Coordinator will be responsible for the successful implementation of the education activities, providing guidance to the project team in achieving the agreed goals within in the respect of time, quality and budget standards; in addition, it is required to support the Country Representative in expanding the education action of WeWorld in Mozambique.

Main taSks and Responsabilities

Project Management:

• Ensure high-quality implementation of project, including intermediate project reporting, modification requests. Special attention should be given to:
  • Ensure that activities are properly planned.
  • Share the technical and financial planning (monthly and quarterly) with the Head of support Services.
  • Ensure a work plan to be shared with the line manager in the event of absence.
  • Directly ensure the correct physical and digital archiving of the project’s technical documentation (sources of verification).
  • Ensure the verification and correct physical and digital archiving of the project’s administrative and procurement documentation (accounting and administrative documents).
• Implement approved project plans (including the establishment of milestones) within tolerances set by the Area Manager
• Provide supervision, guidance, coordination and monitoring of the education staff, ensuring clarity over project plans and priorities and encouraging effective teamwork.
• In collaboration with the Country Representative and Area Manager, contribute to the development, upgrade and implementation of an appropriate and effective strategy for the involved sectors of intervention
• Participate in project evaluations and assist in the analysis of the results, assess project impact and effective use of resources
• Provide quality advise to the donors on issues that may impact the achievement of project outcomes
• Validate the work plans prepared by education official
• Supervise quality and transparency of the data reported
• Other tasks as requested by the line manager
• Previous professional experience in Mozambique.

Coordination and Representation:

• Ensure relations with communities and local government are in place
• Support in the establishment and maintenance of relations with other NGOs
• Ensure constant and cooperative relation with Donors
• Develop and maintain appropriate, regular, transparent and supportive communication structures with the assigned project staff, and relevant stakeholders (e.g. beneficiaries, community leaders, local and national government officials, UN agencies and other NGOs), with the objective of ensuring good cooperation and partnerships
• Participate in education coordination meetings, representing WeWorld and feeding back the Country Representative with relevant issues and updates
• Organize relevant meetings/presentations of the education to the relevant stakeholders and follow up the implementation
• Participate in internal coordination meetings held in WeWorld Offices
• Participate in the education cluster meeting
• Participate in the monthly PM meeting called by Donors

HR Management:

• Participate in the recruitment process and training of education team staff as required by project plans with Area Manager
• Manage the information flow between the education official
• Direct line management of the education official
• Technical training for the staff of the organization
• Lead and motivate the project team by building a collaborative work environment
• Ensure proactive attitude and inputs towards identification of training for staff
• Ensure that behavioral expectations of team members are established
• Ensure that performance reviews are conducted

Monitoring of project activities:

• Definition of the monitoring plan and specific tools to assess the progress of the project
• Monitoring of activities implementation and of results/objectives achievement through field visits, meetings with partners and stakeholders, data collection and analysis
• Manage the education activities budget and ensure all expenses are according to budget and meet WeWorld standards with regard to financial management, including accountability and good governance, in strict collaboration with WeWorld Administrator in Mozambique and in the HQ
• Ensure that all expenditures comply with WeWorld Financial Rules and Regulations

Reporting and Accountability:

• Setting up and monitoring of periodic (monthly) internal reporting to be filled in by partner and project staff
• Drawing up of narrative and financial reports, interim and final (in collaboration with WeWorld local office and headquarters) to be sent to the donor in compliance with agreed procedures and time schedule
• Prepare activity/project reports and analysis of the data collected on a regular basis or upon request
• Support on technical, financial and any other report upon request
• Provide regular reports/updates to the Country Representative on all activities carried out
• Any other task not here listed and necessary to the projects and activities
• During, or at the end of the assignment, provide a proper handover

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

• Bachelor’s degree in education, social sciences, international affairs or related field required
• Excellent knowledge of written and spoken Italian or English
• Excellent knowledge of written and spoken Portuguese or Spanish
• Full professional competency in Microsoft Office Suite, especially Word, Excel, Outlook, and PowerPoint

Professional experience

• At least three years of professional humanitarian experience
• Proved experience in managing projects funded by UE and UN
• Experience in emergency context
• Experience with EiE programming
• Experience in conflict resolution

Skills and Abilities

• Demonstrable program/technical and budget management skills, planning, reporting, monitoring and evaluation skills
• Ability to assess needs and write new project proposal
• Excellent relationship-building, interpersonal skills and the ability to effectively represent W World in consortium, clusters and with donors
• Strong negotiation skills
• Sound verbal and written communication skills, with ability to express ideas and concepts clearly and persuasively with senior internal and external stakeholders
• Proven ability to design and lead training engagements with staff and partners to enhance skills and adapt to changing program demands
• Positive attitude to work, self-reflective, motivated, inspired, collegial
• Proven ability to work well in and promote teamwork, thrive in a multi-cultural environment, be flexible and handle pressure with professional grace
• Proactive and dynamic attitude
• Ability to adapt and work under constraint, under pressure and in complex and multicultural contexts
• Interpersonal skills and intercultural approach
• Good listening and communication skills
• Good negotiation and conflict resolution skills
• Strong commitment to the Mission of WeWorld, genuine interest for international cooperation development topics
• Demonstrates integrity with regards to NGO values and ethical standards
• Displays cultural, gender, religion, nationality and age sensitivity and adaptability
• Treats all people fairly without favoritism

DESIRABLE REQUIREMENTS

• Knowledge of the Italian language.
• Fluency in written and spoken Portuguese and English.

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed upon arrival on assignment); a second collaboration contract of 6 (six) months renewable

Economic conditions: to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work; housing).

Annual leave: 2,5 days/month (working days).

Flight ticket: one return flight every 12 months of contract.

Health insurance: covered.

WHO WE ARE

We support people in overcoming emergencies and we strive to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. We work in 26 countries around the world, including in Italy, with more than 179 emergency, humanitarian aid and development projects. Our activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world.

We operate in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed of multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. We operate also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

In the last 4 years we have strengthened the regions and the countries where we have been working, we have created new programs, developed new quality and compliance systems and now we need new people who want to join us to build the world we want in the coming years. Join us.