Executive Assistant to the ADG, Head of IPSD

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page. 

PURPOSE

Under the direct supervision of the Assistant Director General (ADG) and Head of Investment and Policy Solutions Division (IPSD). The Executive Assistant supports the ADG as well as the Division through the management and monitoring of information and documentation flow, organization of meetings, following-up on actions required and deadlines committed, maintenance of procedures and protocols, supporting communications between units/departments, among others. The Executive Assistant ensures full confidentiality in all aspects of the assignment associated with the ADG’s Office.

ENGAGEMENT

• Work closely with GGGI teams to ensure an efficient flow of information to and from ADG office on actions, instructions, agendas, schedules, and other Divisional priorities.
• Coordinate and act as a focal point for the ADG’s external guests and visitors.
• Serve as the IPSD divisional focal point for HR and partnership management platform (CRM).

DELIVERY

The general roles and responsibilities of the Executive Assistant include:

• Coordinate and organize IPSD Management Team meetings, IPSD all-staff meetings, and other Divisional meetings on needs basis.
• Manage Divisional missions, events, and leave calendars.
• Provide logistical and administrative support to the Communities of Practice.
• Create, organize, and manage complex schedules of the ADG balancing priorities, avoiding conflicts, and ensuring timeliness of responses.
• Centrally coordinate and prepare ADG’s mission, including a briefing package, flight and hotel arrangements, visas, expense reimbursements, and other assignments requested by the ADG.
• Oversee and manage ADG communication logs including approvals, memos, and letters and manage the electronic signature of the ADG.
• Present information requested by the ADG in easily readable MS Powerpoint slides, MS Excel, and/or MS Word.
• Manage the logistics of the hiring process for staff reporting directly to the ADG.
• Provide other administrative support to the ADG as required.

REQUIREMENTS

QUALIFICATIONS

• Experience: At least 3 to 4 years of relevant professional experience in executive support and oversight function.
• Education: Bachelor’s degree in business administration, public relations, international relations, or other relevant disciplines. Professional training in project management, secretarial, administrative and/or operational services is a plus.
• Languages: Full proficiency in written and spoken English and Korean is required.

FUNCTIONAL

• Experience in providing administrative support with an understanding of the structure, organizational culture and practices of an international organization is a plus.
• Strong competence in the use of standard software programs: Excel, Word, PowerPoint, Outlook & SharePoint.
• Experience in a multi-cultural, international setting and ability to work independently and taking initiatives in response to the organization and team’s demand.
• Familiarity, first-hand experience with ERP and or Project Management modules is an asset.

CORPORATE

• Understand and actively supports GGGI’s mission, vision and values.
• Promote the optimum use of public resources.
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenge.

WORKING CONDITIONS

• This is an X6 grade level in GGGI’s national salary scale. For X6 Korean national salary scale annual base salary begins at USD 48,312. Determination of base salary is subject to candidate’s experience, academic background, and internal equity.
• GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance that covers dental and vision.
• GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.
• The chosen candidate is expected to be based in Seoul, Republic of Korea