Verification of Bank Account Details:

1. Collect the bank details from the claimants, supported by a certificate of account maintenance and current status (active/inactive) issued by the bank.

2. Match the bank details with those stipulated in the claimants’ contracts.

3. In case of discrepancies in the bank details as compared to the relevant contracts, collect written requests from claimants to register the new account details.

4. Confirm the authenticity of the account maintenance certificate and the account details/status with the bank via phone or email.

5. If the bank requires the claimant’s consent to release information, coordinate with the claimants to authorize their bank for sending confirmation directly to UNOPS.

Verification of Legal Status

1. Collect certificate of incorporation or an equivalent document from claimants verifying the legal status of the claimant’s entity, along with a list of key personnel (e.g. board of directors).

Scrutiny Against Sanction Lists

1. Check the claimant’s and key personnel’s names against sanction lists using the UNGM platform.

2. Seek confirmation from ADB to ensure that the claimant or its personnel are not listed on its sanction list.

Verification of Claims and Pending Payments

1. Assist in verifying claims from contractors/consultants/suppliers by checking supporting documents of the claimed amounts.

2. Maintain a list of subcontractors/sub-consultants identified during the verification process

3. Maintain record of payment certificates, acknowledgement certificates, employers’ letters of confirmation, and advance accounts letters and ensure that these are prepared accurately, reflecting the final verification results and related decisions. 

4. Assist in the reconciliation of unliquidated balances with the fund balances as per bank statements of the advance accounts  available in the banks and identification of any withdrawals or cash movements in the advance accounts after freeze periods.

5. Assist in determining the eligible amounts for liquidation against the project’s advance accounts after verifying supporting documents for the payments made from the project’s advance accounts 

6. Assist in verification of the pending liabilities against advance accounts including PMO salaries, individual consultants’ claims and other PMO expenses.

7. In collaboration with the VCEP’s safeguard team, verify the compensation payments made to the project’s affected people against environmental and social safeguards.

Knowledge Management and Innovation

1. Support the implementation of new modules in the MIS enabling the processing and monitoring of payments to contractors/suppliers/consultants.

2. Ensure that supporting documents of all the payments to contractors/suppliers/consultants are maintained in an organized manner.

3. Contribute to knowledge management activities to ensure that project experiences and learning are documented.

Please note that the nature of this role requires flexibility in adapting to the team’s needs since the objective of aligning Contract details, local situation and habits, local law, and other factors might generate unexpected needs.

a.  Education

• Advanced University Degree (Master’s Degree or equivalent) in Finance, Management, Business/Public Administration, or any other relevant discipline First level University degree (Bachelor’s Degree or equivalent) in Finance, Management, Business/Public Administration, or other relevant discipline in combination with 2 additional years of relevant experience may be accepted in lieu of an advanced university degree.                                    

b. Work Experience 

• A minimum of two (2) years of progressively responsible experience in finance, accounting and/or auditing is required.

• Experience in the financial accounting component of claims, contract variations, liquidation of expenses, and certification of works or equivalent is an asset.

• Experience in conducting due diligence is an asset.

• Experience in developing and/or using management information systems/ERPs is an asset.

• Experience in the UN is required, 

• Experience in a fragile context is an asset. 

c.  Languages

• Fluent in English (reading, writing and speaking) is required. 

• Knowledge of any other UN languages is an asset.

• Knowledge of local and regional languages is an asset.