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Organization: UNOPS - United Nations Office for Project Services
Location: Bangkok
Grade: Administrative support , LICA-6, Local Individual Contractors Agreement
Occupational Groups:
Administrative support
Banking and Finance
Operations and Administrations
Closing Date: 2024-06-24
Functional Responsibilities
Summary of Key Functions:
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Implementation of operational strategies and procedures
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Accounting, payment verification and approval support
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Financial reporting and controls
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Monitoring and progress control
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Knowledge building and knowledge sharing
- Ensures full compliance of operations with UNOPS’ rules, regulations, policies and strategies.
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Assists with input to the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management.
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Works closely with FG and policy owners to support the development and drafting of guidelines, training and communication materials.
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Works closely with the Finance Manager and clients/users to ensure efficient implementation of the processes.
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Ensures the delivery of the required services as per the agreed deadlines and initiates corrective actions where necessary.
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Ensure that all payments are in compliance with UNOPS financial rules, regulations, policies and strategies.
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Review and verify Request for Payments (RFP) for accuracy and correctness of payment amount, payment currency, account code and GLA (general ledger of account) to be disbursed and charged.
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The complete set of supporting documents are provided and uploaded in RFP in OneUNOPS properly and available for auditing at any time.
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The selection of supplier’s profile (pay recipient) is valid and correctness of invoice indicated and entitled to currency of payment (RFP).
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The invoice date and payment date of RFP (term of payment) are accurately applied in the correct accounting period.
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Able to manage and obtain the requirement information or documentations from the payment initiators and portfolio managers (PM).
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Assist to respond and coordinate with PM and IPAS-Finance when the funds override request is required.
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Supports the preparation of monthly expenditure schedules and quarterly and year-end statements.
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Contacts project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports.
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Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities.
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Prepares financial statements for clients.
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Establishes a solid working relationship between the team and its key stakeholders.
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Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures.
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Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics.
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Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources.
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Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively.
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As a Key Business User, provides financial management support in the Enterprise system’s financial management module to internal clients.
Education/Experience/Language requirements
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Completion of secondary school or equivalent is required.
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A Bachelor’s Degree or Master’s Degree in Finance or Accounting is desirable, and may substitute some of the required years of work experience.
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Specialized training in finance or accounting is desirable.
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A minimum of six (6) years of relevant experience in accounting and finance is required.
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Experience in the usage of computers and office software packages (G Suite), knowledge of spreadsheet and database packages, and experience in handling web-based management systems is desirable.
- Fluency in written and oral English is required.
- Knowledge of the second UN working language is desirable.
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