Job Title: Finance & Grants Manager

Location: Munich, Germany

DRS is looking, on behalf of our client, an INGO, for a Finance & Grants Manager to lead the organization’s Finance Team, which is part of the Operations Team. The Finance & Grants Manager works across all units, supervising accounting, financial and grants reporting, as well as financial monitoring systems

Key Areas of Responsibility:

• Manage the financial accounting, monitoring, and reporting systems;
• Produce internal reports for decision-making;
• Prepare and control the institutional budget, including accounting, budgeting, grants management, etc.
• Monitor cash flows and advise accordingly;
• Develop financial management mechanisms that minimize financial risk, in particular in relation to exchange rate fluctuations;
• Develop external relationships with appropriate contacts, e.g., auditors, solicitors, bankers, and statutory organizations;
• Lead the organization in the procurement of and migration to an ERP system that meets organizational needs;
• Control the correct application of procurement and financial policies and procedures;
• Ensure compliance with German financial regulations;
• Review grant agreements and MoU with partners for compliance with donor and German legislation.
• Ensure accurate, timely, efficient, and transparent processes for all grants;
• Manage institutional reporting, including meeting internal and external reporting deadlines, identifying reporting components, compiling required documents, ensuring report completeness, and facilitating final submission to funders;
• Ensure compliance with internal and external reporting requirements, including budgets and financial reports;
• Supervision of expenditures to budgets;
• Review budgets for grant proposals;
• Work closely with programme teams to build and execute plans and processes, strengthen capacity for grants management, and ensure transparency and accountability;
• Keep up-to-date with funder requirements and developments in the use of indicators, tools, etc.;
• Participate in relevant meetings relating to the grants and their respective management.
• Support the Chief Operating Officer and the Senior Management Team in developing new policies and reviewing existing policies, particularly related to financial management, procurement, and travel.
• Manage the finance and grants team, defining expectations, providing leadership and technical support as needed, and evaluating direct reports regularly;
• Manage the performance of all staff in the finance unit through staff development strategies and performance management systems.

Qualifications and competencies:

• Master’s degree in the area of business or economics [focus on corporate finance or accountancy is a plus].
• Fluent in English and German.
• Minimum 5 years of experience in a similar role.
• Accounting software user skills (Excel and at least one from the following TallyPrime, QuickBooks Online, Microsoft Accounting).
• Knowledge of ERP systems is an advantage.
• Experience in working in the NGO sector, collaborating with, and reporting to the donors would be an advantage.