Finance officer

Finance

Closing date: – 30th May 2024 – Midnight “Rolling Base”

Interview date: – TBC

Vacancy reference: – INT7237 – Finance Officer

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme. In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Shaping a stronger Oxfam for people living in poverty.

About oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

our team

To support conflicted-affected populations access appropriate and equitable assistance that meets humanitarian needs and reduces underlying drivers of conflict at all levels.

job purpose

To work closely with the Finance Coordinator on day-to-day operational aspects of Finance function of Oxfam Country Office and to check the financial payments and to update the books of accounts and to ensure they are up to date, and to check and maintain financial documentation / records, both in electronic and paper format, in a secure and orderly manner, in addition Support Finance Team to follow up with Oxfam partners. provide guidance and review all financial transaction and reports, and regularly update the partner tracker sheet.

core details

Location:

Erbil. With the possibility of travelling to other filed offices

Salary:

As Per Oxfam Salary Scale

Internal Grade:

D2

Division

Division Name

Job Family:

Finance

Contract type:

FIXED TERM

Hours of work:

. 40 hours per week. This is a full-time role; however, Oxfam offers various flexible arrangements which candidates can discuss with the Recruiting Manager at interview stage

This role reports to:

Finance Coordinator

Staff reporting to this post:

Finance Assistants and the archiving Assistant .

Annual budget

£8M

Key relationships/interactions:

The employee needs to work closely with the Finance Coordinator and also keep coordination with the other colleague (Finance Manager and Finance Assistants )

Screening checks:

All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

References:

Should you be successful and not already employed by Oxfam GB, we will require minimum of two references covering five years of employment history.

DBS checks (for roles based in the UK):

It is a requirement in the UK for a new DBS check at enhanced level for every new member of staff who works directly with, or has regular contact with, children or vulnerable adults in the UK (consistent with DBS guidance and relevant law).

N/A.

key responsibilities

• Collaborate closely with the Partners Finance Team to ensure a comprehensive understanding and implementation of accounting systems, policies, and procedures across all staff, fostering a culture of financial accountability and transparency.
• Provide hands-on support to partners in developing and revising budgets as needed, guiding them through the process and assisting in the submission of budget amendments when necessary to align with changing project requirements.
• Evaluate internal control procedures for partners, conducting thorough assessments to identify strengths and areas for improvement, and provide actionable recommendations to enhance financial management practices.
• Verify all program-related payment requests meticulously, ensuring strict adherence to Oxfam policy and rigorous documentation standards, including proper authorization and verification of supporting documents, to prevent any potential financial discrepancies.
• Manage budget codes effectively, offering guidance and support to program staff to ensure accurate coding and streamlined financial tracking, thereby enhancing budget management efficiency.
• Ensure timely clearance of all floats and salary advances in accordance with Oxfam financial policies, actively monitoring outstanding advances and supporting staff in completing necessary documentation for clearance.
• Support partners in month-end closing processes and the preparation of comprehensive monthly financial reports, offering hands-on assistance to ensure accuracy and compliance with reporting requirements.
• Oversee the implementation of robust financial systems and controls for the project, including organizing training sessions and briefings for staff to ensure a thorough understanding and adherence to Oxfam and Donor Finance Procedures.
• Assist in preparing monthly budget monitoring and accurate donor reports within specified formats and timelines, collaborating closely with program teams to provide accurate financial data and analysis.
• Organize and facilitate financial orientation and capacity-building exercises for Oxfam teams and respective partner teams, empowering them with the necessary skills and knowledge to maintain high financial standards.
• Conduct regular appraisals and reviews of partner financial reports to ensure compliance with Oxfam and donor standards, providing tailored capacity-building support to partners in financial management and controls as needed.
• Ensure the accuracy of financial information, proactively communicating and clarifying any financial issues with partners, and maintaining close coordination with the country finance team to ensure seamless program implementation.
• Monitor and facilitate all payments, including those to field volunteers and casual labor, ensuring smooth and timely processing to support program activities effectively.
• Proactively engage in other tasks as reasonably requested to support program implementation and contribute to the overall success of the project.

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women’s rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person specification

How this will be assessed?[1]

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Shortlisting and Written test

Interview

Presentation

Other<please specify)

Key Organisational Attributes

Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.

Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.

Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions

Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen

Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Essential – Experience, Knowledge, Qualifications & Competencies

• University degree in a finance related subject or professional accountancy qualifications or equivalent experience.
• A minimum of 3 years accounting experience in providing a whole range of accounting services ideally in the NGO or public sector.
• Ability and experience of using financial software package and use of other IT software in particular Microsoft applications.
• Ability to approach, train and coach others.
• Ability to deal with people at all levels and a high diverse environment.
• Able to manage time effectively and deliver results in the most effective and efficient way.
• Interest in the work of Oxfam and the programme
• Willingness and able to travel to conflict affected area where the Mosul Response programme is operating.
• Ability to prioritise own workload, to work independently where necessary.
• High level of numeracy, accuracy and analytical skills and attention to details skill.
• Ability to work under pressure.
• Ability to work effectively with others across teams, with competing demands and driven to achieve results within deadlines.
• Excellent written and verbal communication skills: proven ability to present information and concepts clearly.
• Good interpersonal skills experience of working in a multi cultural, multi location environment.
• Capacity building experience
• Fluency in written and spoken English and Kurdish or Arabic.
• Commitment to the values of Oxfam and its policy on equal opportunities, gender and diversity.

[1] Whilst we make every effort to indicate how the candidates will be assessed against a criterion, this is subject to change and may be influenced by the quality of applications.