Term Of Reference (TOR)

Position: Finance Officer

Location: CHAD

Reporting Line: Finance Manager

About RI

Established in 1990, Relief International (RI) is a leading global humanitarian nonprofit organization committed to transforming adversity into renewal for the world’s most vulnerable populations. By partnering with communities on the front lines, RI innovatively bridges the gap between immediate relief and long-term community development, providing them with the tools and support they need to gain self-reliance.

MAIN DUTIES AND RESPONSIBILITIES:

• Make all payments in accordance with RI finance procedures and finance checklist:- Review supporting documents for each payment to ensure completeness before payment is made and prepare payment vouchers for every payment.
• Make sure expenditures have been verified with the correct coding and approval (per the Approval Matrix) before payment is processed.
• Prepare monthly financial reports and submit to the Finance Manager a report as per the agreed list of monthly reports.
• To correct the comments on the financial documents after the review by the Senior Finance Officer in a timely manner.
• To post the transactions in NetSuite on a weekly basis and inform the Finance Manager to review and approve.
• Daily capturing of Petty Cash, Bank, and Working Cash Advance (WCA) transactions on Offline Spreadsheet and reconciling with the Petty Cash, Bank & WCA register balances and verifying the balances with the actual physical balances on a daily, monthly, and on-demand basis.
• To share the bank transactions recorded on the Offline Spreadsheet for review with the Finance Manager before posting in NetSuite.
• Receive funds in accordance with finance procedures: Prepare supporting documents for each installment to ensure completeness of documents before receipt vouchers are signed.
• Send the weekly Cash book, count, and the updated WCA Tracker.
• Update the staff with the Outstanding WCA and ensure the WCA has been settled by the staff within seven working days once they have returned from the mission.
• Review the monthly documents and ensure that they are complete according to the Finance Checklist before scanning and uploading to NetSuite.
• Control all bank accounts in the field, do monthly reconciliations with Netsuite records, and notify the Finance Manager immediately when any irregularities are observed.
• Take a support role during internal and external audits of the field Operations, availing the necessary documents and implementing all the recommendations concerning finance.
• Plan and organize weekly and monthly cash counts and file signed records on the cash count file.
• Ensure that unused cheque pads received from bank are complete, keep records for their issuance, and maintain proper records of books.
• Ensures that the field financial and related documents are properly filed, well labeled with correct information on each file box every month, and ready at any time to be transferred to the central archives as needed.
• Comply with all relevant RI policies and procedures with respect to Child protection, health and safety, security, equal opportunities, and other relevant policies.
• Ensure the effective and efficient use of all RI resources to keep costs low and ensure staff security. This includes spot checks, inventories as appropriate, and annual stock-take procedures.
• To perform any other work/job as assigned by the Finance Manager

RI VALUES:

We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.

We value:

• Inclusiveness
• Transparency and Accountability
• Agility and Innovation
• Collaboration
• Sustainability