Job Title: Finance Support Officer

Reports to: Finance Officer

Direct Reports: None

Closely Work With: Internally – Nairobi Finance Staff and All Marsabit staff

Externally – Partners

Job Location: Marsabit (Candidates must be legally entitled to work in Kenya at the time of application – National Position)

Contract Details: Fixed term – 12 months. Renewable subject to availability of funding

Salary Range: Basic Salary (Kes 822,946 – 982,167) Per Annum

Job Summary:

The Finance Support Officer is responsible for reviewing financial document, Petty cashbox management, printing quotes, updating books of accounts in excel, Stamping and scanning finance document. Staff timesheet, excellent time management skills will be required to cope with the disparate duties

Main Duties and Responsibilities

• Assist in reviewing all finance documents and ensuring adherence to finance policy & procedures before making payment
• Issuing of cash in line with Concern’s financial procedures & policies including ensuring the cashbox is stored securely during cash hours
• Conducting daily and weekly cash counts, reconciling cash balances to cashbook balances and reporting any discrepancy
• Preparing the float aging analysis report for review by Line Manager on weekly basis
• Posting all cash and mpesa transactions on a daily basis
• Properly labelling and filing all cash and mpesa documents and files
• Scan finance documents before dispatching originals to Nairobi
• Assist with archiving of financial documents as per Concern’s archiving policy
• Assist in compilation and consolidation of Marsabit staff time sheets and sharing the same with Nairobi finance on monthly basis
• Stamping of the payment vouchers with the relevant stamps available including “POSTED”, “PAID” and ‘PAID from UNICEF ,SWASSAP
• Printing quotes and sharing with requestors’ (logistics and procurement staff) as received via existing electronic means
• Assist Finance Manager Partner in reviewing Marsabit based partners financial accounts and support documents.

Other Duties

• Adhere to and promote the standards outlined in the Concern Code of Conduct and associated policies to their team, beneficiaries, and be committed to providing a safe working environment
• Participating and contributing towards Concern’s emergency response, as and when necessary
• Comply with Concern’s health, safety and security guidelines during emergencies
• Take all possible measure to meet Core Humanitarian Standards (CHS)
• Any other duties as assigned by the Line Manager

Minimum Education, Qualifications & Experience Required

• A degree in Commerce, Finance, Accounting or related field
• CPA or ACCA professional certification
• At least (2) years’ experience working in finance department
• Familiar with government policies and regulations on taxes
• Excellent application of Excel and Word packages

Preference will be given to candidates who have:

• Full profession qualification
• High integrity and demonstrated ability to follow standards and policies
• Ability to attend to details and work in a systematic and organized manner
• Positive attitude and willingness to learn
• Commitment to humanitarian principles and values
• Strong communication and negotiations skills
• Team player and able to work with others (internally and externally)
• Analytical and problem solving

Competencies required:

• Managing self
• Communicating and working with others
• Delivering Results
• Planning and Decision Making

Concern Code of Conduct and associated policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.

Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address