OBJECTIVES OF THE PROGRAMME

The Department of Business Operations (BOS) is responsible for providing efficient and effective support services to all programmes and activities of the organization in the Eastern Mediterranean Region (EMR) in respect of budget and finance, human resources and talent management, administration, procurement, information technology, security and staff health and well-being.

Budget and Finance Services (BFS) provides support to the budget and finance operations of the regional office and 22 country/desk offices in EMR. BFS is entrusted with ensuring compliance with WHO’s financial regulations and rules, policies and procedures and maintaining strong internal controls to effectively discharge WHO’s accountability obligations to Member States and donors. BFS supports departments and country offices in delivering WHO’s programmes by providing guidance, review, and oversight on financial and administrative transactions, policies, and procedures.

DESCRIPTION OF DUTIES

The incumbent will perform the following duties:

1. Initiate or review/verify, and process budgetary and financial transactions in accordance with applicable policies and procedures.
2. Provide budgetary and financial clearances in relation to awards, HR, imprest, and third-party contracts ensuring compliance with relevant eManual provisions and standard operating procedures (SOPs). Clearances may be subject to further clearance within BOS and enable further processing by colleagues in the regional office, Global Service Centre (GSC); or country offices (WCOs).
3. Update data in the Global Management System (GSM) to ensure the highest quality and consistency of budget and financial data in relation to salary and activity workplans.
4. Prepare or review/admin approve, and process expenditure batches and/or journal vouchers.
5. Ensure consistency of donor budgets and financial aspects of donor agreements in accordance with budget best practices.
6. Review financial reports or requests for certified financial reports to donors and inform BC focal points of any deficiencies before endorsement/clearance by the Budget and Finance Officer.
7. Analyze budgetary and financial data and implement corrective actions or highlight to BCs to resolve exceptions.
8. Perform preliminary account analyses, reconciliations, and identify and correct financial errors to ensure high quality and accurate information for decision-making and reporting.
9. Monitor budgetary and financial status and liaise with BCs to address issues impacting project implementation.
10. Assit in the review/validation of financial information for the annual closure of accounts and biennial closure performing preliminary reviewing and validating financial information to ensure accuracy of financial reporting in accordance with IPSAS.
11. Contribute in the preparation and delivery of training on assigned processes to BCs.Respond to queries of clients across the region and provide quality feedback on all budget and finance issues.
12. Perform any related duties and responsibilities incidental to the above that are necessary for improving internal control and financial accountability in the region.

REQUIRED QUALIFICATIONS

Education

Essential: Completion of secondary school with additional training in budget, finance, and accounting.
Desirable: University degree in finance, accounting, commerce, business administration or a related field.

Experience

Essential: At least 5 years of progressively responsible experience in budget, finance, and accounting activities.

Desirable: Experience in a United Nations or international non-profit organization in finance and accounting will be an asset.

Skills

• Demonstrated knowledge of general accounting principles, procedures, and practices.
• Good analytical skills and attention to detail.
• Ability to understand and apply regulations, rules, policies, and procedures to routine and non-routine transactions.
• Proactive while maintaining good working relationships with clients and stakeholders.
• Good time management and prioritizing skills to deliver quality results in pressing and conflicting situations.

WHO Competencies

Enhanced WHO Global Competency Model:

https://www.who.int/employment/WHO_competencies_EN.pdf?ua=1

• Teamwork
• Respecting and promoting individual and cultural differences
• Communication
• Producing results
• Moving forward in a changing environment

Use of Language Skills

Essential: Excellent knowledge of English and Arabic.
Desirable: Knowledge of French is an asset.

Other Skills (e.g. IT)

• Proficiency in the use of Microsoft Office applications especially Outlook, Excel, and PowerPoint.
• Sound skills in utilizing enterprise resource planning (ERP) systems such as Oracle, SAP, or Workday.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at USD 15,706 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This requisition will be used to establish a roster of Budget & Finance Assistant, G5, to fill temporary and fixed term similar positions. Placement on the roster does not guarantee appointment to a position.
• Interested candidates are strongly encouraged to apply on-line through Stellis. For assessment of your application, please ensure that:
  1 -Your profile on Stellis is properly completed and updated.
  2- All required details regarding your qualifications, education, training and experience are provided under relevant sections.
  3- Your experience records are properly entered with elaboration on tasks performed at the time.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link: http://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• Staff members in other duty stations are encouraged to apply.

• For information on WHO’s operations please visit: http://www.who.int.

• WHO is committed to workforce diversity.

• WHO prides itself on a workforce that adheres to the highest ethical and professional standards and that is committed to put the WHO Values Charter into practice.

• WHO has zero tolerance towards sexual exploitation and abuse (SEA), sexual harassment and other types of abusive conduct (i.e., discrimination, abuse of authority and harassment). All members of the WHO workforce have a role to play in promoting a safe and respectful workplace and should report to WHO any actual or suspected cases of SEA, sexual harassment and other types of abusive conduct. To ensure that individuals with a substantiated history of SEA, sexual harassment or other types of abusive conduct are not hired by the Organization, WHO will conduct a background verification of final candidates.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
• This requisition will be used to establish a roster of qualified candidates to fill multiple positions of similar profile at the same grade, including that of a temporary nature. Placement on the roster does not guarantee appointment to a position.