Application Deadline: 24 July 2024

Estimated Level of Effort (LOE): 64 days total (21 days per month)

Company: inSupply Health

Period of Performance: July 25 – October 24, 2024

Availability: Immediate

Hiring Manager: Regional Finance and Operations Manager

Location: Nairobi, Kenya

Organization Description:

inSupply Health is an East African health advisory firm that designs people-centered, scalable, sustainable supply chain solutions. We focus on optimizing data visibility and use, workforce development, and continuous performance improvement. inSupply operates as a social enterprise, aiming for business sustainability while achieving our social mission. We aim to transition short-term supply chain fixes into sustainable solutions that transcend specific projects or funding streams. Our work focuses on democratizing access to quality, affordable, contextualized supply chain learning and innovations so local and regional supply chain actors can improve the performance and efficiency of their supply chains and health systems towards better health outcomes.

inSupply Health is headquartered in Nairobi, with an office in Dar Es Salaam and is affiliated with JSI Research & Training Institute, Inc. (JSI). Our team of dynamic local consultants works closely with public and private sector clients to design optimized, responsive and resilient supply chain systems that deliver essential health products such as antimalarial and HIV medications, vaccines and contraceptives in complex settings. We pioneer innovative approaches by taking proven methodologies from the commercial sector to adapt them for the context, but also co-create solutions with our clients so they can own, implement and continuously improve their systems independently in the long term.

Who we are looking for:

The Grants Management Consultant, will support the grants management of inSupply’s grants and contracts, working collaboratively with other key finance and operation team members to achieve a successful and efficient implementation of project activities for the Kenya and Tanzania country offices. The primary responsibility of consultancy is to support end to end grants management and reporting processes under the direction of the RFOM. Further the role will ensure terms and conditions of grants are met, properly documented, and in line with inSupply Health grants management policies and respective donor regulations.

Responsibilities:

Grant and Contract Management

• Prepare budgets for active proposals during period
• Review grant award agreements and contracts and coordinate through grant award signing and start-up
• Track grant and contracts deliverables and timelines, sending regular reminders to project teams to ensure that they are on track to complete and alerting the team of possible challenges and need to communicate with donor/client.
• Prepare monthly, quarterly and annual financial reports to clients and donors for active projects during period, ensuring accuracy and compliance with inSupply and donor policies and procedures
• Prepare budget tracking and forecasting for grants and subgrants, providing budget updates to project activity managers and management team. Identify risks of over and underspending and work with project teams to address spending issues
• Support annual project workplan budgeting process for inSupply, working with activity managers to budget out annual grant budget
• Working with RFOM, ensure the finalization of the inSupply grants management manual and rollout of manual to inSupply staff
• Participate in the development and maintenance of the project’s Grants Management Database on Microsoft Business Central and to track status of subaward reports,deliverables and payments.
• In coordination with Finance team, conduct internal review of financial files ensuring that all documentation is in place

Subaward management

• Lead review of subaward budgets, develop sub agreements and and ensure all pre-award requirements are met prior to issuing of agreement
• Conduct regular monitoring of subaward activities, hold meetings to review deliverables and financial reports, and document ongoing challenges and agreed upon solutions
• Coordinate with the project team progress of ongoing organizational capacity building and strengthening activity for partners under BMGF funded grant, ensuring that milestones completed on time

Qualifications:

• Undergraduate degree in Finance, Accounting or other relevant field
• Certified Public Accountant ( CPA)
• 6-9 years of professional experience, with at least eight (6) years of progressively increased experience in grants management for a non profit organization.
• Substantial experience with Microsoft Business Central,Excel, and google workspace
• Experience in establishing effective partnerships with grant recipients;
• Experience managing USAID, Gates Foundation, or other donor-funded projects
• Experience managing grants with public sector entities preferred;
• Excellent team-work and team-building skills;
• Strong, proactive and clear communicator both verbally and in writing;
• Good interpersonal skills; ability to work in a multicultural, multi-ethnic environment with sensitivity and respect for diversity
• Critical thinker with exceptional problem-solving skills, exceptionally motivated, and organized
• High level of demonstrated accuracy and key attention to detail
• Commitment to highest levels of integrity, accountability and transparency