Kenya Integrated Pharmaceutical and Supply Chain Technical Assistance (KIPS)

POSITION Grants Officer
MAXIMUM LEVEL OF EFFORT Full-time long-term
BASE OF OPERATIONS Nairobi, Kenya
POSITION REPORTS TO Grants Manager

1. PROJECT BACKGROUND
The purpose of the Kenya Integrated Pharmaceutical and Supply Chain Technical Assistance activity (KIPS) is to ensure sustainable access to and appropriate use of quality-assured and affordable health commodities through a resilient and mature supply chain system and pharmaceutical regulatory services. KIPS will work to strengthen the capacity of local systems, institutions, and individuals to sustainably manage supply chains, for both USAID-procured health commodities and those procured through national/local systems, and to strengthen local pharmaceutical management systems, including quality pharmaceutical services and national regulatory systems.

2. POSITION PURPOSE
The Grants Officer will work closely with the Grants Manager, the senior project technical staff, and the Finance Department to design, deliver, and monitor the grants program in support of project objectives. The Grants Officer will support the management of the program grants portfolio in compliance with USAID and DAI rules and directives. The Grants Officer will develop and oversee efficient granting mechanisms and tools, ensure that appropriate and streamlined due diligence is conducted, and develop creative and compliant approaches to assisting grantees.
3. KEY DUTIES & RESPONSIBILITIES
Grant Award Process
o Manage the grants solicitation and selection process from developing
requests for applications (RFA) and/or Annual Program Statement (APS) through award.
o Coordinate with Grant Selection Committees, to ensure that Committee participants understand evaluation criteria, have no conflicts of interest, and are trained in the required evaluation
process.
o Analyze, and evaluate submissions to Requests for Applications (RFAs) and/or Annual Program Statement (APS), or other solicited and unsolicited proposals, as outlined in the Project´s Partnership Manual.
o Review grant applications, proposals, and awards to ensure adherence to grants management policies.
o Execute pre-award assessment of potential grantees accounting/financial/internal control systems as well as financial capacity.
o Establish and maintain accurate grant documentation for each new grant.

Grants Management
o Manage grant implementation from execution and signing of the grant, monitoring of and documenting grantee activities, administrative actions, as necessary, and final
reports.
o Manage the provision of adequate support, training, and capacity development for local grantee organizations to manage grants, as well as compliance with USAID assistance regulations.
o Review grant deliverables and vouchers for payment before disbursements are made.
o Manage grant closeout procedures, including disposition plans, as applicable.
o Work with the finance department to manage grant disbursement and payments.
o Work with the procurement department to compete and purchase goods and services in-kind for
grantees.
o Provide training and capacity building activities to grantees on financial reporting procedures and mechanisms.
o Other duties as assigned by the Grants Manager.

4. QUALIFICATIONS
• B.A. Degree in Accounting, Finance, Business Administration, or equivalent. An advanced degree or its equivalent is preferred.
• Minimum 6 years of relevant experience in the management and administration of grant portfolios.
• Minimum 2 years’ experience working on USAID funded projects.
• Knowledge of USAID Grants Management policies and procedures required.
• Experience with Microsoft Office Suite.
• Demonstrated knowledge of internal controls and audit processes.
• Prior work experience in Kenya.
• Fluency in English and Swahili is required
5. SKILLS
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, strong operational focus.
• Accuracy in working with large amounts of data, and ability to respond effectively to time sensitive inquiries.
• Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities.
• Good stakeholder relationship management, negotiation, and conflict-resolution skills.• Ability to work both independently and as an effective team member.
• Detail-oriented and solutions oriented.• Strong understanding of budgets.

For further information and application submission, please see the link and follow the instructions:
https://fs23.formsite.com/OLJTgx/5zuwcztmnv/index

APPLICATION INSTRUCTIONS:
Select the position you are interested in applying for, fill out the required information, and upload your CV. Applicants are encouraged to apply as soon as possible, as interviews will be conducted soon. Please note that due to the volume of applications we receive and the urgency of filling positions, only shortlisted applicants will receive notification on the next steps.The application closing date will be November 6, 2024.

ABOUT DAI
DAI is a global development company with corporate offices in the United States, the United Kingdom, EU, Nigeria, Pakistan, and Palestine and project operations worldwide. We tackle fundamental social and economic development problems caused by inefficient markets, ineffective governance, and instability. DAI works on the frontlines of global development. Transforming ideas into action—action into impact. We are committed to shaping a more livable world.

DAI and its employees are committed to confronting racism and holding ourselves accountable for positive change within the company and in the communities, cultures, and countries in which we live and work. DAI is committed to attracting and retaining the best employees from all races and backgrounds in our continued effort to become a better development partner.

DAI upholds the highest ethical standards. We are committed to the prevention of sexual exploitation, abuse, and harassment as well as other ethical breaches. All of our positions are therefore subject to stringent vetting and reference checks.