Position Title: Head of Sub-Office/Senior Emergency Coordinator

Duty Station: Farchana, Chad

Classification: Professional Staff, Grade P4

Type of Appointment: Special short-term graded, 9 months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 24 November 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.

For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. External female candidates:
3. Candidate from the following non-represented member states:

Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu

Second tier candidates include:

All external candidates, except candidates from non-represented member states of IOM and female candidates.

Context:

Under the direct supervision of the Chief of Mission (CoM) in Chad, and in close coordination with the Head of Programs of IOM Sudan Country Office for Sudan Emergency Response matters, the Head of Sub-Office/Senior Emergency Coordinator will be responsible and accountable for the oversight and coordination of IOM’s operations in response to humanitarian situation and overall management and administration of the Farchana Sub Office of IOM Chad Country Office.

Core Functions / Responsibilities:

1. Lead and coordinate IOM emergency action with a view to ensuring that it is principled, timely, effective and efficient, and contribute to longer-term recovery.
2. Manage all operational, financial and administrative aspects of the emergency programs including supervision of project staff.
3. Ensure a comprehensive emergency response including good and effective coordination of emergency projects activities:
   – Lead and coordinate the development of a common strategic vision for operations;
   – Ensure that response efforts are inclusive and coordinated by regularly convening and leading coordination meetings;
   – Ensure that all necessary efforts are coordinated for the programmes to be funded sufficiently and in a timely manner, by locally leading inclusive resource mobilization efforts, overseeing IOM’s sector support functions and emergency response programs; and,
   – Liaise with programme managers, sector coordinators, relevant sectors and humanitarian actors to ensure timely, safe and unimpeded access by emergency programmes to populations in need.
4. Ensure adequate IOM’s Response Preparedness:
   – Lead efforts to improve coordination in the response preparedness capacity of programmes;
   – Ensure that programmatic response preparedness is in line with inter-sector common planning frameworks; and,
   – Expend all necessary efforts to ensure that the preparedness efforts envisaged by IOM at different sectors are implemented.
5. Work in close collaboration with the COM to ensure that all the components of the emergency response and the regular recovery and development activities operate in a coherent and mutually supportive manner.
6. Advise the CoM on the progress on programme implementation, achievements, challenges, cluster/sector discussions, donor liaison issues, as well as on possible opportunities for geographical, operational and thematic expansion of IOM portfolio.
7. Supervise and manage the Operational, Human Resources, Administrative, Financial and Supply Chain functions of the Sub-Office in accordance with the IOM’s rules and regulations, and streamline the implementation of institutional procedures across the Sub-Office.
8. Lead the management, recruitment, training and capacity building of Sub-Office’s staff and third-party contractors, if applicable, based on programme assessment, available budget and performance indicators.
9. Establish, promote and strengthen working relationships with national, regional and local governmental authorities, international organizations and NGOs, and other stakeholders.
10. Represent IOM in humanitarian partner meetings, meetings with Government Authorities, International Organizations, non-governmental organizations, voluntary agencies, as well as public media and Private Sector.
11. Monitor and evaluate project activities while ensuring proper utilization of Standard Operating Procedures (SOPs), manuals, guidance notes, Monitoring and Evaluation (M&E) tools and methodologies in the implementation of project activities.
12. Ensure adequate information management and reporting on project activities including raising IOM’s visibility.
13. Liaise with donor representatives in the field and periodically brief them on current and planned programs in order to mobilize necessary financial support.
14. Ensure the visibility of IOM and the donors as established in donor agreement and as relevant to the context.
15. Ensure adherence to the safety and security procedures for IOM staff, premises and assets in the Sub-Office, in collaboration with the local Office of the United National Department of Safety and Security (UNDSS) and other relevant stakeholders, through regular participation in Area Security Management meetings.
16. Undertake duty travel to the field to monitor emergency programs and to identify bottlenecks and implement solutions.
17. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in Political or Social Sciences, International Relations, Humanitarian Affairs or a related field from an accredited academic institution with seven years of relevant professional experience; or,
• University degree in the above fields with nine years of relevant professional experience.

Experience

• Experience in emergency settings and complex environments;
• Experience in programme management with strong knowledge of IOM/UN project life cycles;
• Experience in liaising with government authorities, inter-governmental institutions, other national and international institutions and national and international NGOs; and,
• Experience in Camp Coordination and Camp Management, Emergency Shelter (ES)/Non-Food Item (NFI), Shelter, Displacement Tracking Matrix (DTM) and socio-economic recovery.

Skills

• Excellent leadership, coordination and information management skills. Sound judgment, ability to extract, interpret, analyse and format data and make decision rapidly to resolve operational problems;
• Capacity to work effectively in high-pressure, rapidly changing environments;
• Solid computer skills, including proficiency in MS Office package (Excel, PowerPoint, Outlook); and,
• Familiarity with IOM/UN administrative and financial management.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English and French is required (oral and written). Working knowledge of Arabic is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Previous candidates do not need to re-apply.

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df

Competencies will be assessed during a competency-based interview.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.