HR and Admin Assistant   

[Salahaldin – balad]

In 2003, , DRC became one of the first organisations to provide humanitarian assistance in the country. Today, DRC continues to provide humanitarian assistance to the most vulnerable displacement-affected families, including IDPs, returnees, and host communities in Basra, Baqubah, Jalawla, Gatoon, Baghdad, Muqdadiya, Balad, Aziz Balad, Samarra, Mosul, Duhok, Tel Afar, Baa’j, Sinjar, and Erbil.

Find more about DRC operations in Iraq here: Iraq | DRC Danish Refugee Council

Danish Refugee Council, one of the world’s leading humanitarian NGOs, is currently looking for a highly qualified [HR and Admin Assistant]

Overall purpose of the role: Responsible for performing general Human Resources and Administration functions, playing a key role in the overall HR functions including staff recruitment, contracts preparations, staff leaves/attendance, timesheets tracking and smooth administration function to run the office.

Responsibilities: (in bullet points)

Human Resources:

• Assist in ensuring staff compliance with human resources polices, as per DRC’s Operations Handbook and local HR Handbook.
• Ensure that leave, recruitment, and training trackers are updated on a regular basis.
• Monitor staff attendance and ensure that all staff timesheets are submitted and filed on time.
• Assist in communicating with interview candidates and scheduling for tests and interviews.
• Prepare employee contracts.
• Responsible for ensuring the following are accurate, complete, and up to date: -personnel files, administration of health insurance scheme, social security,
• Assist managers and staff on effective performance management and administer the collation of performance management documentation.
• Ensure new staff receive an appropriate orientation and induction.
• Ensure clearance and debriefing is carried out for exiting staff.
• Support staff development activities including promoting the DRC Learning Catalogue.

              Administration

• Maintain and update lease agreements and coordinate lease renewals for office space, guesthouses, and other rented spaces.
• Serve as the point of contact for landlords.
• Coordinate the handover of leased properties and ensure that any security deposits are refunded on time.
• Ensure overall efficiency by managing the administration function.
• Ensure that the office and guesthouse stocks and supplies are in place and that they are being used. All supplies’ record is maintained up to date.
• Ensure the appropriate working space for the staff.
• Guest House is well maintained with all basic necessary facilities for staff to stay overnight.
• Ensure that all utility payments are made on time.
• Organize meetings for the senior management team and provide other administrative support as needed.
• Monitoring staff ID and ensuring that all employees receive their ID on time.
• Staff’s monthly credit card (Asia Cell) recharges on time.
• And any other task assigned by line manager.

Experience and technical competencies: (include years of experience)

• Minimum 1 year’s relevant work experience in similar field.
• Advanced English proficiency
• Fluency in local language

Education: (include certificates, licenses etc.)

Essential qualification

• University degree.

Key stakeholders: (internal and external)

• Staff members
• Candidates

Languages: (indicate fluency level)

•  Fluency in Arabic is required
• Ability to communicate and write clearly in English is required

In this position, you are expected to demonstrate DRC’ five core competencies: 

Striving for excellence: You focus on reaching results while ensuring an efficient process. 

Collaborating: You involve relevant parties and encourage feedback. 

Taking the lead: You take ownership and initiative while aiming for innovation. 

Communicating: You listen and speak effectively and honestly. 

Demonstrating integrity: You uphold and promote the highest standards of ethical and professional conduct in relation to our values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment.

WE OFFER

• Contract Length: 4 Months
• Salary Band: I
• Start Date: 01-july-2024
• Comprehensive health insurance for staff, spouse, and up to two children under 18.
• Personal Accident insurance coverage in the event of work-related accidents during working hours.
• Psychosocial support for staff and family members.
• Learning & Development opportunities for professional growth.
   

Salary and conditions will be in accordance with the Danish Refugee Council’s Terms of Employment for National Staff. Please refer to drc.ngo under Vacancies. For questions regarding the vacancy.

Application process

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: [18-June-2024]

For further information about the Danish Refugee Council, please consult our website drc.ngo.