About Bahar

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aids to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

General View of the Position:

Assist HR Manager in the coordination of department services and functions relating to personnel data administration and maintenance, HR administration, including information and document flow for local country office staff, and assistance with recruitment, orientation, and training. Contribute to HR function high quality.

Job Duties and Responsibilities:

• Maintain personnel files accurate, updated, and confidential at all times. In collaboration with the HR Manager, set up and maintain the filling system;
• Act as liaison between employee and insurance provider in resolving benefits-related program issues and ensure effective utilization of the plan;
• Maintain and keep staffing lists for all categories of the workforce (employees, service, casual, volunteers, interns, etc) and any staff-related necessary information for rapid access and use;
• Keep HR-related templates updated and available for staff;
• Provide necessary advice and support to staff on leave utilization for different types of leaves and time sheets;
• Respond to routine employee inquiries, both oral and written to ensure the accurate and timely provision of information;
• Support the line manager in providing the HR data for necessary HR reporting upon request and as needed;
• Ensuring that the procedural and legal rules are related to the job and the employees are implemented.
• Prepare the monthly payrolls.
• Responsible for following up on the attendance, departure, and absence sheets
• Assisting and participating in the analysis of all the problems related to employment such as dropout of work, job satisfaction, salary scales, and job vacancies.
• Assisting and participating in compiling the performance evaluation reports from the heads of the departments and directors on a monthly basis and assisting them in the formulation, analysis, and adding all these reports to the annual performance appraisal form.
• Submitting the weekly report to the HR manager for all the responsibilities done and delays.
• All of the above should be done in accordance with the approved official HR procedures.
• Contributing to the translation required by the HR department in English.
• Preparing the meeting rooms and following up on the delivery of the drivers to the employees at the meeting places
• Implementing all the tasks required by the HR manager which are within the limits of the human resources.
• Other tasks required or asked by the HR Manager.

Academic Qualifications and Professional Experience & Skills:

• University degree or equivalent in Business Administration, Social Sciences, Psychology, or a related field;
• Experience in administrative work not less than three years.
• Minimum 2 years of experience in Human Resources and or Administration with medium business/medium NGO/government agency;
• Demonstrated experience and knowledge of HR practices, including recruitment, hiring, HR functions, and systems administration; HR software administration, and maintenance.
• Strong communication and interpersonal skills.
• Demonstrated judgment and discernment skills, maturity, and the ability to maintain strict confidentiality of staff and organizational records.
• Great attention to detail.
• Well-organized work style including sound process management skills.
• Outstanding organizational and time-management skills.
• Very good command of English language (spoken and written)
• Good knowledge of (MS Word – Excel)
• Professional knowledge in (Outlook) Preparing slides and presentations on PowerPoint.

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves in a professional manner, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.