Duration: December 2024 to February 2025

Location: Ukraine

Background about iMMAP Inc.

IMMAP Inc., established in 2006 and headquartered in Washington D.C., is a leading non-profit organization specialized in humanitarian information management (IM), and represented by its CEO, William E. Barron. Through information management, we help our partners target assistance to the world’s most vulnerable populations. Our core philosophy is that better data leads to better decisions and that better decisions lead to better outcomes. iMMAP Inc.’s critical support to information value chains helps to solve operational and strategic challenges of our partners in both emergency and development contexts by enabling evidence-based decision-making for better outcomes. iMMAP Inc. has been implementing programs geared towards emergency and disaster response worldwide for over 18 years in over 13 countries. With a pool of approximately 500 diverse experts, we support thousands of humanitarian workers annually and collaborate with over 200 partners to enhance the global humanitarian system’s response to crises. Leveraging our expertise in information management and emergency coordination, we develop innovative programs and assist partners in bridging the information gap. Our services include data collection, verification, analysis, visualization, and dissemination across various sectors such as food security, health, disaster risk reduction (DRR), humanitarian mine action (HMA), coordination and more.

Purpose: This Request for Proposals (RFP) is issued by iMMAP Inc. a 501c3 nonprofit (herein referred to as iMMAP Inc.), for the purpose of commissioning consultant(s)/a consultancy company for providing Project Evaluation services in Ukraine for the project Provision of Information Management Support to Ukraine Crisis Response Clusters.

The summative evaluation conducted by iMMAP Inc. aims to evaluate the performance and impact of the project on the clusters and cluster partners supported, as well as to generate lessons learned and recommendations to improve future planning, inform future interventions, and adjust programmatic approaches. Through an analysis of the outcomes and performance of activities execution, comparing them against the initial objectives and goals, it will seek to determine the extent to which the project has enhanced the capacity of the clusters to respond to the crisis in Ukraine and identify weaknesses in the current mechanism that could be addressed to improve the mechanism’s responsiveness, efficacy, and efficiency.

The evaluation will have two key focus areas: a) Effectiveness, efficiency and relevance of the support provided to the clusters and their partners; and b) Relevance of the capacity-building component.

BACKGROUND AND CONTEXT

On February 24, 2022, the Russian Federation launched a military offensive in Ukraine, leading to a rapid deterioration of the security situation. As a result of the hostilities, humanitarian needs in Ukraine remain dire. According to the Humanitarian Needs Overview (2023), 17.6 million people in Ukraine need some form of humanitarian assistance, while 87 percent of People in Need (PiN) face severe, extreme, or catastrophic needs. In addition, 6.3 million people are estimated to be internally displaced, while 4.4 million people have returned to their habitual place of residence and often face challenges in rebuilding their lives.

Given the rapid escalation of the conflict in Ukraine and the escalating humanitarian needs, there is a need for timely and up-to-date high-quality data. Data availability and data quality are affected by barriers such as access, time, personnel or technical capacity, beyond the protection and security concerns raised by the conflict. As the number of humanitarian actors gradually increased, while coordination mechanisms strengthened, amounts of information and data started growing in parallel. At the same time, this presented novel challenges for the humanitarian community in Ukraine, as massive amounts of information need to be analyzed within a short timeframe to ensure that the analytical insights remain timely and operationally relevant. This is further hampered by the lack of data and tools standardization, which can lead to reduced data quality and inconsistent results.

Since the escalation of the conflict into a war, Food Security and Livelihoods (FSL), Protection, Health and Water, Sanitation and Hygiene (WASH) needs remain to be among the most widespread ones. Damage to health infrastructure, coupled with impeded access to medicines, health, and social services has left 14.6 million people in need of health assistance. The war and associated displacement dynamics, loss of livelihood opportunities, poverty, and reduced access to food contribute to food insecurity, leaving 11.1 million Ukrainians in need of food security and livelihoods assistance. At the same time, 11 million people are in need of WASH assistance, due to the disruption of drinking water supplies, damage to water infrastructure and increased financial costs.

EVALUATION TYPE

iMMAP Inc. will conduct a summative evaluation to assess the effectiveness and relevance of the selected activities. The evaluation process will include an analysis of the outcomes and performance of activities execution, comparing them against the initial objectives and goals. The evaluation will aim to provide an understanding and insight into the extent to which the activities contributed to the project goal and objectives and achieved the expected outcome.

EVALUATION TIMELINE AND DELIVERABLES

An external evaluation will be conducted before the end of the project. The timeline for this evaluation will be determined by the consultant’s proposal and is currently projected to span two to three months, tentatively between October and December 2024. The estimated timeframes for each deliverable are outlined below.

• Desk Review (approx. 1 week)
• Inception Report, including final evaluation methodology (approx. 2 weeks)
• Primary Data Collection (planning, developing and testing data collection instruments, and KIIs, surveys) (approx. 2-3 weeks)
• Presentation of analytical findings (approx. 2 weeks)
• Draft Evaluation Report Outline & Discussion on Recommendations (approx. 1-2 weeks)
• Draft Evaluation Report (approx. 1-2 weeks)
• Final Evaluation Report (approx. 1 week)

EVALUATION FINDINGS DISSEMINATION

The audience for this report will be limited to BHA, and the primary beneficiaries of the support, including Cluster Coordinators and Heads of UN Agencies.

EVALUATION TEAM COMPOSITION

The evaluation team will consist of a team of two external Expert Evaluators, with at least one of them being National. The Senior Expert Evaluator will be mainly focusing on research within UN clusters coordinators and heads of IM units, while the Junior Expert Evaluator will focus on local NGOs which are benefiting from iMMAP Inc. Services.

1. The Junior Expert Evaluator will possess the following profile:

Working Experience:

• At least 3-5 years of post-graduate professional experience in humanitarian settings in areas related to Monitoring and Evaluation, data collection and analysis, including experience in the field.
• Expertise in qualitative data collection and processing (Essential).

Education: Advanced University degree in a relevant field related to Data sciences, Social Sciences, Computer Engineering, humanitarian/development studies, or any other relevant field.

Language: Fluent in Ukrainian and Russian. Professional English.

2. The Senior Expert Evaluator will possess the following profile:

Working Experience:

• At least 12 years of post-graduate professional experience in humanitarian settings in areas related to Monitoring and Evaluation, impact evaluations, analysis, information management, data collection tools and needs assessments, including experience in the field.
• Expertise in qualitative data collection tools and assessment methodologies (Essential).
• Experience with conducting a USAID/BHA evaluation (Desired).

Education: Advanced University degree in a relevant field related to Data sciences, GIS and Digital Transformation, humanitarian/development studies, or any other relevant field.

Language: Fluent in English, knowledge of Ukrainian would be an advantage.

Download the Request for Proposals, Terms of Reference and Certification Statement below:

• Request for Proposals
• Attachment I – Terms of Reference
• Attachment II – Proposal Format
• Attachment III – Certification Statement
• Attachment IV – International Bidding Form
• Attachment V – National Bidding Form