About Aid Gate Organization “AGO”

Aid Gate Organization (AGO) is an independent, nonpartisan, national organization in Iraq whose history goes back to 2014 with the beginning of ISIL’s occupation in Iraq. At that time and throughout the mass conflicts occurring from 2014 onwards, ISIL groups took control of large swathes of the country, including Nineveh, Salah al-Din, Anbar, and parts of Diyala. This period witnessed an unprecedented wave of displacement for people who lived in these areas in addition to extreme human rights violations. With the Iraqi government, unable to provide much-needed, widespread assistance, many international organizations entered the country to facilitate a response. In doing so, local community members were actively recruited to assist in the movement and return of displaced people, while providing them with emergency life-saving assistance to meet their basic needs. Since 2014, AGO has been working untiringly to help Internally Displaced Persons (IDPs), returnees, and vulnerable host communities for the implementation of whole-of-community resilience-building measures in Iraq. Today AGO is functional in Salah al-Din, Kirkuk, and the Nineveh governorates, with 50–150 employees, depending on the situation in the region. We are currently working on expanding our operations into the Anbar governorate as well as southern Iraq through proven programs to rebuild the lives of men, women, children, refugees IDPs, minorities, ethnic groups, and persons with disabilities.

JOB DESCRIPTION

Aid Gate Organization is seeking a qualified Logistics Assistant to support our logistics operations in Northeast Syria, ensuring efficient procurement, fleet management, stock control, and transportation to meet our project needs. The Logistics Assistant will work closely with the Logistics Officer, under the supervision of the Logistics Manager, to execute daily logistics operations, including fleet coordination, stock management, procurement support, and general logistics assistance. This role is vital to ensuring the smooth and timely delivery of goods and services across our program locations.

MAIN RESPONSIBILITIES

Fleet Management and Transport Support:

• Assist in managing the fleet, keeping trackers updated and line managers informed.
• Help maintain vehicle schedules and ensure logbooks are accurately completed.
• Monitor fuel usage, vehicle mileage, and report any discrepancies or issues.

Procurement Assistance:

• Support the procurement process by assisting with the preparation of purchase requests, vendor coordination, and maintaining an up-to-date supplier list.
• Track supply requests, ensure timely delivery, and check quality and specifications upon receipt.
• Archive procurement documents according to AGO’s procedures and assist with local market analysis.

Stock and Asset Management:

• Help manage storage areas, ensuring goods are stored in safe and suitable conditions.
• Support stock entries and releases by ensuring accurate records are kept.
• Assist in conducting monthly physical inventory checks and reporting any discrepancies.

IT and Equipment Support:

• Support equipment tracking and allocation under the guidance of the Logistics Manager.
• Assist with minor IT troubleshooting and maintenance of office equipment.
• Implement data backup and protection procedures in line with AGO’s policies.

Premises and Security:

• Support logistics needs for AGO premises, including basic maintenance, stock deliveries, and coordinating utilities.
• Assist with the implementation of safety protocols and report any security concerns to the Logistics Manager.

Documentation and Reporting:

• Maintain organized records of all logistics activities, including fleet, procurement, and stock
• documentation.
• Prepare routine logistics reports and assist the Logistics Manager with required documentation for donor reporting.

Qualifications & Preferred Skills

• High school diploma or equivalent; a certificate in logistics or supply chain management is a plus.
• Minimum of 2 years of experience in logistics, preferably within an NGO setting.
• Basic knowledge of fleet management, procurement, and stock control.
• Strong organizational skills, attention to detail, and ability to work in a fast-paced environment.
• Proficiency in MS Office (Word, Excel) and basic IT troubleshooting.
• Good interpersonal skills and ability to communicate effectively with team members.