About the job

Position: Logistics Assistant

Job location: Acholi, Gulu Office

Starting date: September 2024

Vacancy closing date: 23rd August 2024

Duration position: 1 year renewable contract (project runs for 33 months)

Working hours: Fulltime (40 hours per week)

About ZOA

We are here for people who have lost everything due to armed conflict or natural disaster.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.

Our work in Uganda

In Uganda, ZOA has offices in Kampala, West Nile (Arua), Acholi (Nwoya), and Karamoja (Amudat). ZOA Uganda works both in relief and recovery on the themes of food security & livelihoods, primary/accelerated/vocational education, and conflict management with a special focus on land security.

ZOA Uganda is looking for a Logistics Assistant (Based in Acholi – Gulu Office)

Your challenge

The Logistics Assistant Acholi supports the Finance & Administration Coordinator for logistics related functions in ZOA Uganda Acholi offices (Gulu & Lamwo).

The position will have a strong focus on LIFT Project and with support from the Finance and Administrative Coordinator Acholi, he/she is responsible for the efficient and effective delivery of goods and services by managing the supply chain. This includes overseeing the transportation and storage of products, tracking orders, monitoring stock levels, and ensuring that orders are fulfilled in a timely manner under the LIFT project in Palabek refugee settlement and host community in Lamwo District.

Your main tasks and responsibilities

Procurement

• Assists in the coordination of reception and storage of procured goods and services for ZOA Acholi offices, including those items procured in Kampala (and internationally) for programme activities.
• Supports procurement of goods/services/works according to ZOA procurement guidelines
• Supporting in receiving of goods procured and checking their quality
• Keep accurate and transparent records of all logistic or procurement transactions using ZOA Manager

Driver support and vehicle/fleet management

• Fuel management for the motorcycles and Vehicles, including receiving and entering logbooks
• Assisting Finance & Administration Coordinator in ensuring vehicle maintenance is carried out according to schedule/required maintenance and repairs are done in time
• Responsible for registration, insurance and maintenance of vehicles

Stores and asset management

• Keeping track of office consumables in all ZOA Acholi offices and ensuring their availability using stock cards
• Organize storage of goods and assets at ZOA Acholi offices
• Assists in safeguarding of all ZOA assets and maintaining and updating assets register and submit quarterly assets list to, including asset owner, chargeable project and any repairs or maintenance needs

Transport and cargo

• Organizing transportation of materials (e.g. fuel) to Acholi field offices

Office health & safety and security

• Coordinate maintenance of ZOA Acholi offices and other assets, ensuring safety equipment is in place and well maintained

Accountability

• Sensitize all stakeholders (beneficiaries, service providers, partners, government and other) on feedback and complaint mechanisms implemented by ZOA Uganda
• Upon receipt of a complaint or feedback, ensure that it is correctly documented following correct reporting procedures
• Understand ZOA’s code of conduct and safeguarding policies, ensure adherence to these policies and that project activities are implemented with a “Do No Harm” approach

Your profile

Identity

• The candidate is expected to fully support the vision, mission and Christian values 0f ZOA (see https://www.zoa-international.com/corporate-identity)

Knowledge

• Minimum of a Diploma in Procurement and Logistics, Administration or its equivalent.
• Minimum working experience of 2 years in logistics and Administration, preferably for an (I)NGO
• Proven skills in logistics and store management
• A good understanding of managing a large pool of assets is preferred
• Good understanding of issues relating to fraud and conflict of interest
• Familiarity with IT and communication equipment
• Good command of English

Skills:

• Excellent facilitation, communication skills and writing ability.
• Innovative, creative and enthusiastic.
• Provides regular feedback, acknowledges success and the need for improvement with Supervisees.
• Result oriented and possession of learning power.
• Organized and self-managing, with good planning skills
• Good computer skills: Ms Excel and Ms Word.
• Self-motivator, able to take initiatives with limited supervision.

Attitude/behavior:

• High level of personal integrity.
• Reliable person
• Ability to work individually as well as in a team
• Proactive and focused
• Flexibility and adaptability.
• Interpersonal and cross-cultural sensitivity.
• Able to work under pressures and meet deadlines.
• Able to work in a sometimes fluid and innovative environment.
• Commitment to ZOA’s mission, vision and values (see https://www.zoa-international.com/corporate-identity)

Special conditions/circumstances

The Logistics Assistant will be based in Acholi- Gulu. With visits to the sub office(s) within Acholi Program. The post holder may be required to drive ZOA vehicles at times.

Our offer

• ZOA offers a challenging role in a dynamic context, and you will be part of an inspiring and motivated team.
• We offer good benefits and remuneration which suits the NGO sector.

Do you need more information?

For more information about ZOA, please visit our website www.zoa-international.com.