Are you interested in this opportunity and want to land the job? We can help you with that! Check out our online store! There you will find ebooks and services that will help you in this endeavor.
Organization: IsraAID
Location: Vanuatu, Port Vila
Grade:
Occupational Groups:
Logistics/Procurement
Closing Date: 2024-06-28
Logistics Procurement and Admin Officer
12 month contract with the possibility of extension based on funding
This position is only available to national candidates (living and working in Vanuatu)
Job Description
Log/Procurement
Coordinate logistics functions, integrating operations as far as possible. Arrange logistics for all office visitors (accommodation, visas, transportation)
Responsible for the planning and coordination of transportation requirements of the CO
Schedule and organize all staff meetings, in house and training events
Responsible for quotes and price comparisons
Responsible for office supplies requisition and inventory
Ensure agreed procurement and logistics standards and procedures are implemented and maintained/followed for all procurement activities
Assist project teams to establish and regularly update procurement and delivery/distribution plans to support the operational objectives of the CO projects
Take the lead in the procurement of goods, works, and services for the projects.
Responsible for ensuring all procurement, asset, transport files and reports are completed according to the agreed procedure and policy, and ensure donor compliance requirements are met.
Maintain communications with the relevant parties in the CO and HQ to ensure timely and efficient receipt and dispatch of goods to support operations.
As per Country Director instruction, undertake field trips to verify details of suppliers/service providers.
Admin
Take meeting minutes as required
Manage filing systems (programmes and HR) in google drive and hard copy per legal requirements
Assist in any emergency response and ensure team safety and readiness for deployment
Track and record leave days and contract end dates for team
Update Cigna health insurance information monthly or as required
Ensure team is aware of and sign organizational policies annually
Assist in the recruitment (screening of CVs and interviews) for national positions, and assist in the orientation and onboarding of new team members
Keep updated on laws (legal requirements, registration and HR requirements)
General support to CO per CD request and requirements
Commitment to abide by IsraAID’s Code of Conduct and comply with all relevant Fraud and Corruption Prevention and Control Policies when discharging duties under this role.
We regret to report that only candidates eligible for an interview will be notified.
ETHICAL STANDARDS
IsraAID has zero tolerance towards any acts of misconduct and Sexual Exploitation and Abuse. The recruitment process will include all candidates’ declarations and reference checks focused on misconduct and SEA.
EQUAL OPPORTUNITIES
IsraAID is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability status.
How to apply
Are you interested in this opportunity and want to land the job? We can help you with that!
OpenIGO has helped dozens of professionals from all around the world to kick-start their international careers with intergovernmental organizations. Our high-qualified team of professionals and human resources specialists have put together a series of products and services to help make your dream come true!
On our online store, you will find comprehensive eBooks, mock interviews, application reviews, and other related services, which have been prepared for you with the utmost care! What are you waiting for? Get started on your international career now!