Overview of position

• Under the overall guidance of the Head of the Aden Sub Office & direct supervision of the Fisheries Program Chief Technical Advisor & Head of the Engineering Unit, our client in Yemen intends to hire a qualified & motivated Civil Engineering Associate with a background in fisheries based in the Aden Sub Office to provide support for the overall management of the fisheries program advising on all engineering works & technical aspects of the program associated with harbour & landing site infrastructure.
• The Civil Engineering and Fisheries Associate will collaborate closely with operations, program & projects teams in the country office.

Role objectives

Summary of key functions:

• Supporting the implementation of engineering strategies.
• Provide technical input from overall fisheries perspective with regards all engineering processes.
• Supporting the efficient management of construction projects & engineering processes.
• Supporting the supervision & monitoring of civil / construction projects.
• Collaboration with relevant institutions & facilitation of knowledge building & knowledge sharing.

Specific tasks & responsibilities include but are not limited to:

Supporting the implementation of engineering strategies:

• Full compliance with our clients rules, regulations, policies & strategies; implementation of the effective internal control, proper design & functioning of client oriented engineering services workflows.
• Support the engineering services process in the country office.
• Supporting in the constant monitoring & analyses of the environmental, timely readjustment of the operation, advice on legal consideration & risk assessment that impacts the engineering services.
• Providing technical advice & support for construction projects implementation.
• Supporting the development of guidelines for civil works initiatives.
• Support reviewing requests for new constructions, rehabilitation works & preparing the follow up action plan.
• Providing the required support to our clients projects at the assessment & implementation stages.

Supporting the efficient management of construction projects & engineering processes:

• Assist in ensuring effective & efficient management of civil works & construction projects.
• Providing technical support for planning, designing & reviewing the construction & rehabilitation projects.
• Participate in the assessment processes of required locations & prepare Bills of Quantities (BoQ’s) / technical specifications, cost estimates & scope of work pertaining to civil works.
• Assisting in reviewing technical documentation (design, drawings, BoQs & technical description).
• Assists in the preparation of tender documents pertaining to the civil works of new projects (designs, BoQ’s, cost estimate & technical specifications) in accordance with International codes & relevant work practices.
• Assist in the analysis & review of the offered unit rates against the cost estimate in correlation with BoQs, provided by contractors & to assess whether they are realistic.
• Participate in the evaluation of bids & selection of the best bidder to the tender for construction works & assessment of the bidder’s competencies & experience against minimum qualification requirements as per the tender requirements.
• Upon request, liaise & coordinate with counterparts & others, to identify project components & their needs to achieve proper planning & timely implementation of the projects.

Supporting the supervision & monitoring of the implementation of civil works / construction projects:

• Assist in supervising the works in accordance with the contract documents & the procedures established by our client to ensure that the civil works are implemented in accordance with the designs, technical specifications & other contract related documents.
• Monitor the progress of works & prepare the status report according to contract schedules, specifications & project plan.
• Supervising contractors’ performance in all matters related to the civil works & ensuring that the minimum safety requirement is adhered to, in all the ongoing projects sites.
• Check & review material submittals & equipment incorporated in the works to ensure compliance with designs, specifications, instructions & safety regulations as per contractual agreements.
• Ensure that the health & safety measures are adopted & followed to the full extent & with no deviation & if needed, instruct additional safety measures.
• Assist in ensuring the correct implementation of the works according to technical specifications, drawings, workmanship & quality of materials.
• Review the contractor’s work schedules & updates thereof; closely monitor the work progress.
• Preparation of inspection / progress reports.
• Verify the works submitted by contractors & / or consultants, check & record the measurements of the executed works & provide a report to Head of the Engineering Unit for preparation of payment certificate.
• Attend weekly & monthly site/office meetings & take minutes of meetings to be given to the Head of Unit.
• Inform the Head of Engineering of any problem which may raise with the contractor.
• Provide reports for contractor claim & / or variations of orders for approval of Head of the Engineering Unit.
• Assist in the preparation of inspection of written snag lists for substantial & final project handover.
• Maintain a filing system for all site memos & instructions, measured quantities of work & materials on site, reports, other documents & correspondence pertaining to the construction activities.
• Carry out any other tasks related to the works & project given by attending weekly & monthly site / office meetings & taking minutes of meetings to be given to the Civil Engineering Associate.

Collaboration with relevant institutions & facilitation of knowledge building & knowledge sharing:

• Assist in the pre bidding process to establish roster of competent contractors in the country.
• Assist in training sessions for the contractors on how to work on the bidding documents to enhance the capacity & quality of the submission.
• Make regular contributions to the engineering processes knowledge network & other communities of practice.
• Share relevant operational experiences in civil work / construction projects with colleagues & counterparts.
• Learning & sharing knowledge & encouraging the learning of others.

Advise on all issues associated with fisheries:

• Assist & advise on all issues associated with planning & investments in infrastructure that will support the fisheries sector in particular that associated with landing sites.
• Assist & advise on all procurement of significant inputs associated with the fisheries sector in particular those associated with the purchase of inputs for the production of ice.
• Provide significant input to any processes engaging with the private sector associated with the fisheries sector.
• Provide advice & input with regards sustainability for all investments in the fisheries sector.

Additional responsibilities:

• Serve on evaluation panels for procurement of construction or engineering companies and services & participate in recruitment panels for staffing when requested, ensuring thorough & fair evaluation processes within the Yemen country office.
• Support project implementation by the Yemen country office by participating in or completing additional engineering or construction tasks as requested by the project team or the engineering unit.

Project reporting

• This role works under the overall guidance of the Head of the Aden Sub Office & direct supervision of the Fisheries Program Chief Technical Advisor & Head of the Engineering Unit.

Key competencies

• Bachelors degree in civil engineering from an accredited university with a minimum 7 years of professional experience in the relevant field of civil engineering.
• A good practical knowledge & understanding of the fisheries sector.
• Experience in working in complex & crisis environments & civil works, particularly in the field of construction, technical project documentation development as well as construction supervision.
• Experience in preparing drawings, BoQs, design & cost estimates of required civil works.
• Experience in supervision / monitoring of implementation of civil works projects.
• Experience in assessing quality of materials, equipment, & recommendations in accepting / rejecting them.
• Excellent & proven experience in dealing with contractors & local partners.
• Knowledge of the general situation & similar working experience in the region.
• Experience in the usage of computers & Micorsoft Office software packages (Word, Excel, etc.) & advance knowledge of web based management systems.
• A proven track of excellent communication skills both oral & written.
• Experience with UN or international organization would be an advantage.
• Proven ability to work with multi disciplinary teams & liaison with local authorities.
• Fluent English & Arabic, both spoken & written.
• Demonstrates commitment to our clients mission, vision & values.
• Exerts strict adherence to corporate rules, regulations & procedures. Familiarity with the internal processes of the UN is a must.
• Displays cultural, gender, religion, race, nationality & age sensitivity & adaptability.
• Exhibit teamwork spirit & ability to operate under pressure.
• Knowledge sharing / continuous learning.
• Appropriate & transparent decision making.
• Functional competencies.
• Shares knowledge & experience.
• Demonstrated ability of analytical & drafting work.
• Knowledge of international standards, specifically for civil works.
• Ability to perform administrative & procedural activities to ensure that quality requirements & goals are fulfilled.
• Proven & demonstrated technical abilities in the required field of expertise in addition to good interpersonal skills & the ability to work in a multi cultural environment.
• Ability to effectively communicate intensions & requirements to internal & external stakeholders.
• Good computer knowledge in MS Office applications (Word, Excel, Power Point).
• Good writing & drafting abilities for the purpose of writing clear & concise reports.
• Ability to work under pressure & to meet deadlines.
• Demonstrates excellent oral & written communication skills.
• Demonstrates openness to change & ability to manage complexities.
• Focuses on result for the client & responds positively to feedback.
• Consistently approaches work with energy & a positive, constructive attitude.
• Remains calm, in control even under pressure.
• Demonstrates openness to change & ability to manage complexities.

Team management

• This role has no team management responsibility.

Further information

• Qualified female candidates are encouraged to apply for this role.