Search for Common Ground’s (Search) mission is to transform the way individuals, organizations, and governments deal with conflict, away from adversarial approaches and towards collaborative solutions.

Search is looking for a People & Culture and Administration Officer who will be based in Maputo – Mozambique. The position is responsible for coordination of human resource activities in the areas of recruitment, remuneration and benefits administration, employee relations, training and development, performance management, employee data management and local HR policy formulation and implementation. S/he would also be responsible for providing administrative support to the office.

Responsibilities

• In coordination with Regional HR, responsible for the design and administration of local adaptation of HR policies, information dissemination and compliance
• Ensures that all contractual services (staffing, consultancies and other services) are in compliance with local labor laws and global HR policies
• Responsible for coordination of recruitment processes to include workforce planning, vacancy management, selection process, staff onboarding and personnel records management
• Provides consultation in staff disciplinary process in order to ensure compliance with local labour laws and HR policies; primary advisor to management on appropriate actions for prevention and response to employment related legal concerns
• Provide consultation for employee grievance program, ensuring issues are managed within policy and local labor regulations
• Responsible for building staff capacities through administration and management of training and development programs
• Responsible for planning, coordinating and administering remuneration, assist in the administration of local competitive market information and implementation of rewards programs
• Administer the Country Office initiated and government mandated benefit programs and plan administration; monitor utilization, serves as liaison with vendors and provides analysis and consultation on plan design
• Responsible for implementation and coordination of organizational performance management process; ensure annual goal setting, routine performance feedback for staff, year-end appraisals completion and regional reporting
• Provide support in preparation of monthly payroll, ensuring maintenance of updated information on staff salaries, allowances and income-tax calculations and ensuring compliance with organizational policy, local laws and regulations
• Responsible for procurement of office supplies, equipment and other goods/services as required.
• Responsible for coordination of staff travel; establish and execute procedures for travel requests and authorization conforming to the travel policy.
• Provide leadership to administration staff to ensure efficient and effective functioning of the Country Office and that quality customer service is provided.
• Design, implement and manage administrative systems for efficient office functioning.
• Oversee the execution of contracts for the acquisition of goods and services on behalf of the Country Office, including rental agreements
• Monitor the vendor list and assets register and ensure that they are updated and shared with finance regularly.
• Liaise and represent Search with government offices.

Competency Behavior Indicators (Knowledge, Skills, and Abilities)

• Bachelor’s degree in human resource management, Business Administration or relevant discipline
• At least 5 years’ experience as a human resource professional, preferably in a multi-cultural environment
• Experience in procurement and inventory management will be an added advantage
• Good understanding of office administration practices and standards
• Excellent written and oral communication skills in English and Portuguese
• Good understanding of local employment laws and other government statutory requirements
• Prior experience with Human Resource Information Management Systems (data management and reporting)
• Proficiency in relevant computer applications
• Demonstrated high-level interpersonal and cross-cultural skills including the ability to build collaborative relationships internally and externally with sensitivity to cultural, ethnic, social and political issues
• Remain alert and responsive to any child safeguarding risks, acquire relevant knowledge and skills which will enable you to promote strong safeguarding practices, understand the child safeguarding policy and procedures, and conduct yourself in a manner consistent with the Child Safeguarding Policy.