Job Description and Requirements

Generations For Peace is supporting the Jordan Motor Sports in recruiting for the following position:

Jordan Motorsports

Mission: Promoting Jordan to the world to raise its international profile and enhance its economic development through the vast world of Jordan Motor Sports

Objectives

Building the Jordan Motor Sports platform

Creating the ultimate event experience

Placing JMS on the world map

1. Purpose of the Position:

The Personal Assistant provides comprehensive administrative and secretarial support to an individual or within an organization. She/he will be responsible managing various tasks and responsibilities to ensure the smooth functioning of the executive’s daily activities.

2. Responsibilities:

1. Manage the executive’s calendar, schedule appointments, and coordinate meetings.

2. Screen incoming calls, emails, and correspondence, and handle or redirect them as appropriate.
3. Prepare and edit documents, presentations, and reports as required.
4. Organize and maintain files, records, and documents, both in physical and electronic formats.
5. Make travel arrangements including booking flights, accommodations, and other logistics.
6. Assist in preparing for meetings, conferences, and events by coordinating logistics and preparing necessary materials.
7. Conduct research, gather information, and summarize findings for various projects or assignments.
8. Assist in managing and prioritizing the executive’s tasks responsibilities.
9. Act as a liaison between the executive and internal/external stakeholders, ensuring effective communication.
10. Handle confidential information and sensitive matters with discretion and professionalism.
11. Provide general administrative support, including managing expenses, processing invoices, and maintaining office supplies and purchases.

12. Managing and scheduling booking of meeting rooms for all JMS staff and external meetings, also preparing meeting room set-up with air-con/heating, Projector/screen, flip charts, or other stationery items as required.

13. Support in preparing official letters, minutes of meeting, Agendas and any other documents.

14. Translate documents from English to Arabic and Arabic to English.

15. Any other task requested by the supervisor.

Education, Qualifications, Competences, Skills Required:

1.Proven experience as a Personal Assistant or similar role.
2. Excellent organizational and time management skills.
3. Strong communication and interpersonal skills.
4. Proficiency in using productivity tools such as Microsoft Office Suite.
5. Attention to detail and ability to prioritize tasks effectively.
6. Ability to work independently with minimal supervision.
7. Flexibility to adapt to changing priorities and multitask efficiently.
8. Strong problem-solving skills and ability to make sound judgments.
9. Discretion and confidentiality in handling sensitive information.

10. Professional and ability to interact effectively with individuals at all levels.

11. Excellent spoken and written English and Arabic Language.