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Organization: IRC - International Rescue Committee
Location: Mae Hong Son | Surin | Ban Mai
Grade: Mid level , Mid level
Occupational Groups:
Procurement
Closing Date: 2024-11-26
- Perform Market Analyses by collecting, organizing, and analyzing market data and financial reports and monitoring the Supply Market to ensure prices and Supplier offers are authentic and reasonable.
- Coordinate with concerned program staff to ensure Procurement Plans are updated and uploaded.
- Coordinate with supply chain and program staff to prepare for the receiving process.
- Support Implementation of all IRC procurement Standard Operating Procedures to ensure compliance with IRC and donors’ procurement policies.
- Work with requesters to develop comprehensive purchase specifications and Item Forecasts.
- Maintain accurate procurement data and records and ensure on-time delivery and procurement reporting.
- Review and process Purchase Requests and Purchase Orders in accordance with the IRC and the donors’ guidelines.
- Ensure the completion of delivery and accuracy of all the required documents for payment including accruals.
- Assist in conducting tender process in collaboration with the supply chain staff to support strategic procurement.
- Conduct negotiations with suppliers ensuring competitiveness with transparency and documentation.
- Assist in preparing, reviewing, and utilizing Procurement contracts, including Master Agreements (MPA, MSA) to ensure favorable Procurement Terms and Conditions are met.
- Monitor contract implementation to ensure supplier’s adherence to contract terms and conditions.
- Support Supplier performance reviews and feedback processes.
- Monitor supplier contracts and ensure renewal in time.
- Maintain supplier files and documentation.
- Collaborate for vendor data creation and maintenance.
- Conduct procurement due diligence, including supplier site visits, supplier background checks, and implement any other fraud prevention methods.
- Provide complete documents and ensure the QA and Legal Reviewing process is following the Procurement Threshold.
- Provide constructive support to other functions to ensure effective compliance with policies & procedures.Identifying and reporting procurement red flags.
- Bachelor’s degree in logistics, business administration, or relevant professional certification in supply chain management and/or humanitarian logistics is strongly preferred.
- A minimum of three years of progressively responsible experience in procurement, contract management, administration, or related areas is required. A minimum of two years of experience in a humanitarian context is desirable.
- Demonstrated success as a procurement staff within the supply chain including planning and procurement.
- Good collaborator with effective interpersonal and analytical skills who can work across cultures, organizational units, and suppliers.
- Knowledge and experience in procurement, sourcing and contracting.
- Good analytical and negotiation skills
- Able to work effectively in a highly matrixed structure.
- Fast learner with strong organizational skills.
- Proficient in Microsoft Excel, MS Teams, and other online meeting tools.
- Proficiency in English and Thai with local language (Burmese, Karen, Karenni) is a plus.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
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