CIMMYT is looking for a:

Program Analyst

The Program Analyst will provide administrative and analytical support to the Associate Program Director (APD) and as part of a regional team, assist in the management and coordination of program activities. The role includes internal and external stakeholder management, project coordination, and operational support.

Summary of responsibilities

Administrative and Operational Support to Associate Program Director (APD):

• Provide administrative support to the APD, including processing budget requisitions, and reconciliations
• Plan meetings, ensure minutes are taken, and properly filed for reference.
• Act as a liaison for APD with internal and external stakeholders, ensuring effective communication and collaboration.
• Maintain a calendar of project key milestones and ensure timely reminders are sent to project leads
• Participate in systems improvement efforts by observing, documenting, and reviewing current workflows, collecting feedback from stakeholders, and proposing improvements

Project Management Support

• Provide project management support including supporting special initiatives.
• As directed, coordinate with the APD, Program Managers, Project Leaders and Senior Scientists to ensure best practices for project management.
• Ensure all documentation and activities for closing projects adhere to agreed standards including proper archiving in collaboration with relevant project management units

Program Analysis Support

As a contributing member of Program Administrative, Finance and HR Team; perform the following functions:

• Conduct multi-topic analytics on a monthly basis as requested by APD or Program Director through APD.
• Work closely with other CIMMYT units at regional and HQ level to promote functional collaboration and efficient workflows
• Manage credit card clearances, ensuring timely and accurate processing
• Assist in the preparation of draft project budget proposals for new projects and conduct budget revisions for existing projects as needed
• Identify and flag areas needing attention for action.

Any other duties as assigned by Supervisor in the interest of proper program functioning and efficiency.

Requirements

• Bachelor’s degree in Business Administration, Finance, Project Management, or a related field.
• Proven experience in project management, finance, or administrative support roles.
• Strong organizational and analytical skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and project management software.
• At least 3 years post-graduation experience.

Personal attributes and competencies

• Ability to work independently and as part of a team
• Strong problem-solving skills and attention to detail
• Ability to manage multiple tasks and prioritize effectively
• High level of integrity and professionalism.

Terms and conditions

• This is a Locally Recruited Staff (LRS) position and on competitive remuneration in local currency, commensurate with skills and experience.
• The appointment will be for a period of two (2) years, inclusive of a six-month probationary period, with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
• The duty station will be in Nairobi, Kenya.