Program Operations Officer (Procurement and Contracts) | HLC.

About Palladium – Palladium is a global leader in the design, development, and delivery of Positive Impact – the intentional creation of enduring social and economic value. We work with foundations, investors, governments, corporations, communities, and civil society to formulate strategies and implement solutions that generate lasting social, environmental, and financial benefits. For the past 50 years, we have been making Positive Impact possible.

About the Program – The Humanitarian Logistics Capability (HLC) contract is a partnership between Palladium International Pty Ltd and the Department of Foreign Affairs and Trade (DFAT). The HLC program itself supports the Australian Government’s international disaster relief efforts through the provision of logistical support, disaster relief procurement, and timel y technical advice. The HLC team achieves these outcomes through the provision of high quality, multifaceted, flexible, and responsive humanitarian supply chain solutions.

About the role – The HLC enables the Australian Government to respond better, faster and more efficiently to humanitarian crises overseas. The Program Operations Officer (Procurement and Contracts) role is central to the efficient and timely delivery of emergency assistance. Working closely with our Response Leads, the successful applicant will ensure that HLC’s procurement and contracts are managed to deliver best practice solutions, in line with policies and value for money principles.

Key Responsibilities

· Responsible for the efficient coordination and management of procurement functions for Humanitarian Logistics Capability.

· Work with relevant stakeholders to develop, monitor and progress a procurement strategy for the HLC program, assessing and ensuring best practice, fit for purpose solutions regarding suppliers, supplier arrangements and procured items.

· Increase the volume of Indigenous suppliers through the identification of suppliers and ensuring IPP commitments are embedded into procurement processes.

· Support the negotiation and administration of supplier contracts in accordance with HLC and Palladium standard operating procedures

· Develop and maintain strong supplier relationships. Ensure suppliers adhere to Service Level Agreements (SLAs).

· Ensure HLC’s compliance with Palladium’s Procurement Integrity Policy and the principles of the Australian Government’s Commonwealth Procurement Rules and strengthen procurement capability across the program.

· Act as a Senior member of the Operations Pillar, developing continuous improvement initiatives and providing training and guidance to the Logistics & Procurement Administrator as required.

About You

· A minimum of 5 years relevant work experience, or degree in relevant discipline (Procurement or Supply Chain Management, project management, business administration) plus demonstrated work experience.

· Experience in a project operations role, preferably within a DFAT and/or a donor project context.

· Strong understanding of procurement policies and procedures governing Australian public procurement, including Commonwealth Procurement Rules and Indigenous Procurement Policy, and experience of applying them in procurement processes.

· Experience in contract administration and supplier engagement in a project context.

· Strong attention to detail and accuracy within all aspects of work.

· Strong working knowledge of Microsoft Office, in particular MS Word and Excel.

· Ability to develop strong relationships with internal and external stakeholders.

· Excellent written and verbal communication skills.

· Sound problem solving and decision-making skills.

· Ability to work at a fast pace, with a low level of supervision and as a part of a team.

· Have Australian Working Rights

Why Chose Us?

· Potential for flexible working arrangements

· Great team culture with social activities and events

· Be at the forefront of Australia’s response to international disasters in the Indo-Pacific region

· This is a great opportunity to work for purpose and change the lives of others for the better

Equity, Diversity & Inclusion – We welcome applications from all sections of society and actively encourage diversity to drive innovation, creativity, success and good practice . We positively welcome and seek to ensure we achieve diversity in our workforce; and that all job applicants and employees receive equal and fair treatment regardless of their background or personal characteristics. These include: (but are not limited to) socio-economic background, age, race, gender identity, religion, ethnicity, sexual orientation, disability, nationality, veteran, marital or Indigenous status.

Should you require any adjustments or accommodation to be made, due to a disability or you are a neurodivergent individual or any other circumstance, please email our team at accessibility@thepalladiumgroup.com

Applications close on 28 July 2024 and will be assessed on a rolling basis.