SOS CHILDREN’S VILLAGES GHANA is a child welfare organization that provides a stable Family-Like Care (FLC) for children in need. We also provide social services for families at risk through our Family Strengthening Projects. Currently, we operate in four locations; Tema, Asiakwa, Kumasi, Tamale with the National Office in Accra. Applications are invited from suitably qualified and dynamic persons for appointment as:

Programme Administrative Assistant

Duty Post: Asokore Mampong, Kumasi

Purpose: To assist in providing an efficient and responsive administrative, organizational, logistical and management support services to the Programme Director and Programme Office in the Location.

Qualification and Experience

The ideal applicant must have:

• First Degree in Business Administration (Communications / Management) or Social Sciences with two years’ experience in similar position
• Computer literacy (Word, Excel, Power point & Access)
• Ability to use initiative and work under pressure with very minimum supervision.
• Good oral and written communication skills
• Good interpersonal relations
• Should be patient, friendly, firm, tactful, well organised and generally interested in providing competent customer service.

• Should have a sound appreciation of office organisation, secretarial and administrative procedure.
• Have a strong cultural awareness, able to work with people from different cultural backgrounds.
• Be a team player, have strong collaborative skills and able to relate with children, youth & all levels of coworkers.

Key Responsibilities

1. Responsible for the effective and efficient running of the front desk of the Programme Office
2. Manage and maintain the Programme Director’s diary
3. Conduct weekly diary meetings with the Programme Director to discuss upcoming engagements, invitations and other requests.
4. Responsible for handling correspondence, recording incoming and outgoing mails to and from the Programme Office, National Office and all other Programme locations
5. Set up and maintain efficient system for the storage and retrieval of files and other documents.
6. Disseminates information to staff in the Programme office and all units in the location.
7. Draft statements and help prepare papers for the Programme Director
8. Maintain a follow-up system on correspondence and reports requiring actions within the established deadlines and liaise with the respective Heads of Projects to ensure timely submission of replies and reports to the Programme Director
9. Ensure reliable flow of information between the Location, National Office and all other Programme Locations.
10. Attend to donors, sponsors and visitors who come to the Programme Office and answering enquiries.
11. Ensure the effective management and use of the Programme Office notice board.
12. Arrange and record minutes at general meetings held at the Programme location Office.
13. Responsible for making photocopies and binding of documents in the Programme Office.
14. Performs any other duties assigned by the supervisor

 SOS Children’s Villages Ghana is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom SOS Children’s Villages Ghana engages. The Organisation expect all staff and volunteers to share this commitment through our Code of Conduct. We place high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.  SOS Children’s Villages Ghana is committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.