OVERVIEW

Parent Sector : Priority Africa and External Relations Sector (PAX)

Duty Station: Ukraine

Job Family: General Administrative Support

Type of contract : Non Staff

Level : SC 4

Duration of contract : 6 months, with the possibility of extension.

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 24.06.2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

Under the overall authority of the Kyiv Desk Liaison Officer and the direct supervision of the CLT Project Officer, the Programme Assistant shall contribute to the work of the Culture (CLT) Sector in Ukraine, supporting to the implementation of CLT projects and activities in Ukraine;

Specifically, the incumbent shall:

• Assist and provide secretariat, administrative and logistical support to CLT programme activities in Ukraine, including, but not limited to, the organization of meetings, conferences, missions, including travel authorizations and make travel arrangements, and other relevant programme activities.
• Provide support with minor procurement, vendor management and the establishment of contracts required for the implementation of CLT activities.
• Provide general office assistance, receive, register, review and draft correspondence, emails and letters in English and Ukrainian and draft and assist in preparing background documents, meeting agendas, invitations, minutes, forms, briefing notes, presentations, talking points, speeches, media content, and other relevant documents in English and Ukrainian.
• Provide translation of documents from Ukrainian to English and vise-versa, as required, and assist with interpretation during relevant meetings.
• Develop and maintain update contact lists, maintain electronic and paper files up-to-date and in accordance with the standards of filing rules and practices in place and contribute to archiving tasks.
• Undertake other tasks as deemed relevant by the direct supervisor.

COMPETENCIES (Core / Managerial)
Accountability (C)
Communication (C)
Innovation (C)
Knowledge sharing and continuous improvement (C)
Planning and organizing (C)
Results focus (C)
Teamwork (C)
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For detailed information, please consult the UNESCO Competency Framework.
REQUIRED QUALIFICATIONS

Academic qualifications

• Completed secondary, technical, or vocational education.

Professional experience   

A Minimum of three (3) years of work experience in providing secretarial, logistic and administrative support to programmes and projects teams.

Languages

• Excellent knowledge (written and spoken) of English and Ukrainian.

DESIRED QUALIFICATIONS

• Experience in supporting teams in the culture sector, or strong interest in the respective sector.

• Relevant professional experience in UN System or at the international level.

REMUNERATION

The annual starting base salary for this post is 13142 USD, excluding medical and pension coverage (up to 15% from the base salary) and danger allowance. 

The remuneration paid is not exempt from any income tax which may be levied by the tax authorities in the country where work is performed or any other tax authorities.

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview. 

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.