About Bahar:

Bahar Organization is an independent non-profit and non-governmental organization that provides humanitarian aid to vulnerable people without any discrimination in all its forms. BO is operating to respond to the needs and basic requirements of the humanitarian crisis in Syria in the middle of the affected communities caused by the conflict the basic principles of BO’s activities are to enhance the basic living standards of the affected population by delivering humanitarian aid based on the needs.

Purpose of Position:

The Program Coordinator in Erbil reports directly to the Program Manager. S/he will manage directly the FSL Program.

Job Duties and Responsibilities:

Function Details
Representation (15%)

• Actively engage in representation activities to increase BAHAR visibility.
• Participate in cluster meetings at national and local level.
• Liaise with operational and institutional partners at National Level (INGOs, NGOs, Authorities), upon line manager’s request.
• Represent BAHAR towards INGOs/NGOs for potential new partnerships.
• Represent BAHAR towards donors and other stakeholders.
• Participate in advocacy and communication operations organized by the organization.

Program Coordination (35%)

• Ensure the intervention abide by BAHAR mandate, values and internal rules; to local cultural and legal rules.
• Ensure all team members respect BAHAR’s policies (Code of Conduct, Anti-Abuse Policy, etc.).
• Contribute to improve/redefine BAHAR’s operational strategy in Erbil and Northeast of Syria to ensure new strategic orientations are taken into consideration and are implemented at field level.
• Ensure good communication –coordination– information level between the various BAHAR Program and team members through regular coordination and bilateral meetings.
• Regular visits to Field Offices in NES.
• Contribute to improve BAHAR partnership strategy & develop, in collaboration with Field & Technical Coordinators, partnership capacity improvement plans & operational guidelines for project implementation.
• Closely collaborate, promote and facilitate the intervention of the Technical Unit in order to contribute to improve the quality of BAHAR activities.
• Ensure the provision of regular feedback at field level on key facts and related decision following analysis of program performance.
• Monitor the evolving humanitarian situation in the country and at international level; and consider strategic and immediate responses in coordination with the Field Coordinators, the Programs Manager.
• Reviewing and finalizing monthly project updates based on information received from the implementation and field team.
• Reviewing when necessary all project documents including project proposal, budget, inception meeting documents, monthly updates, interim and final reports.
• Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team, program and financial staff.
• Ensure familiarity with donor compliance issues, ensuring all projects are in compliant with donor/s and BAHAR procedures.
• Ensure administrative, financial and logistical BAHAR systems/procedures are respected, maintained and adhered to so that all support functions are carried out effectively and efficiently.
• Responsible for accurate budget control and follow up and overall responsibility for financial management at the project site in line with project proposals.

Team Management and Capacity Building (35%)

• Ensure strict application and respect of the Internal Regulation by staff under line management.
• Support and advise team in the implementation of the projects.
• Responsible for the well-being of all team members; conduct regular team building activities.
• monitor and support stress management, including regular documented team meetings for planning and reporting purposes.
• Participate within the panel in the recruitment of key staff positions.
• Concerned and aware of personal and professional evolution of each staff member, and its development within the mission.
• Ensure conflict resolution (personal and professional) within team members;
• Support staff in their management duty: coordination meetings, individual appraisals, etc.
• Participate in the regular staff evaluations and training plan.

Reporting (15%)

• Provide regular reporting of activities to the line manager upon his/her solicitation (coordination meeting, workshop meeting, etc.).
• Support production of proposals (mainly by defining its content at operations and technical level) and reporting towards donor and authorities, led by M&E Coordinator.
• Contribute to donors reporting as per the workplan (monthly, quarterly, final reports).

Academic Qualification/s and Professional Experience:

Knowledge & Qualification:

• Bachelor’s degree in a related field (International Affairs, Public Policy, Social Work, etc.)
  Master’s degree preferred.

Experience:

• 4-8 years related non-profit work experience, preferably in the field of Northeast Syria Response humanitarian aid and program management.
• Previous international experience in INGO’s.

Languages:

• Required: English and Arabic.

IT & Equipment:

• Proficient using of Microsoft Office (Word, Excel, Outlook) and file sharing software.
• Proficient in computerized accounting systems and strong spreadsheet skills.

General Qualities required:

• Written and spoken communication skills.
• Interpersonal skills and able to communicate with people at all levels, motivate others and change people’s attitudes when necessary.
• Problem-solving and negotiation skills.
• Initiative and the ability to offer new ideas.
• Organizational and planning skills.
• Personal commitment to improving your own knowledge and skills.
• Ability to work under pressure and handle stressful situation.
• Ability to work in an international context and collaborate with international and national experts.
• Familiar with multicultural environment.

Safeguarding & Ethics:

Bahar is committed to ensuring that all individuals we come into contact with through our work, whether team members, community members, program participants, or others, are treated with respect and dignity. We are committed to the core principles regarding the prevention of sexual exploitation and abuse laid out by the UN Secretary-General and IASC. We will not tolerate child abuse, sexual exploitation, abuse, or harassment by or of our team members. As part of our commitment to a safe and inclusive work environment, team members are expected to conduct themselves professionally, respect local laws and customs, and adhere to the Bahar Code of Conduct Policies and values at all times. Team members are required to complete mandatory Code of Conduct e-learning courses upon hire and on an annual basis.