Role & Responsibilities

The Programme Funding Manager (PFM) provides strategic support and coordination for grant management of all Medair and partner projects. The PFM plays a key role in overseeing strategic local partnerships, maintaining and building new donor relations, and being a focal point for coordination at relevant cluster meetings, with government authorities and other stakeholders on the central level. The PFM also has the delegated responsibility for researching new funding sources, preparing proposals and coordinating reports for submission to institutional donors, and maintenance of appropriate information systems.

Project Overview

Emergency nutrition, health, WASH and food security projects targeting displaced, conflict- and drought-affected vulnerable populations in central and southern Afghanistan. These are complemented by activities aimed at long term and sustainable behaviour change in the general population to improve public health.

Workplace & Working conditions

Field based position in Kabul, Afghanistan.

Starting Date / Initial Contract Details

15th July 2024. Full time, 12-24 months.

Key Activity Areas

Donors and Partners Relations Management

• Work in conjunction with Country Director (CD) in maintaining efficient donor relationship management with all new and existing donors.
• Administer drafting and presentation of all concept notes and proposals, as well as operational reports related to country programme, in collaboration with relevant senior field managers and staff from Medair’s Global Support Office (GSO).
• Accompany donors on field trips and ensure programme details are transmitted in a timely and professional manner.
• Maintain current analysis of institutional donor humanitarian policy and practice, trends and new funding opportunities.
• Coordinate with local and international partners to agree on content of new funding proposals, and ensuring all stakeholders are aware of donor requirements and their obligations towards these, and that appropriate systems, including financial and monitoring and evaluation systems, are in place.
• Plan and pursue strategic local and international partnerships (in line with the Country Strategic Plan) for the programme, and be a focal point for managing and maintaining relationships with local partners.
• Ensure that mechanisms are in place for proper support, oversight and monitoring of activities implemented by partners, as well as for the compliance with donor requirements and international standards.

Coordination and Representation

• Communicate and coordinate with other NGOs, UN agencies and local authorities regarding operational presence, strategy and areas of possible collaboration, as well as develop and maintain new relationships with relevant actors on the ground.
• Represent Medair in all relevant NGO coordination, UN OCHA and non-technical cluster meetings in Kabul, as well as maintain positive relationships with relevant government ministries in order to facilitate and ensure cooperation, especially on the central level.
• Support the Country Director in representation and providing the latest data and project figures, reports, briefings and information management to share with internal and external stakeholders.
• Seek out and actively participate in relevant local networks or task groups on specific humanitarian aid issues.

Quality Management

• Ensuring that applications and reports are produced to a high standard, comply with guidelines, deadlines, contracts and other donor needs and requests.
• Respond to and action relevant advice from GSO regarding institutional donor project quality, strategy and technical guidelines.
• Work with relevant manager(s) to ensure integration of beneficiary participation and accountability in programme activities.
• Ensuring that best practice is communicated, followed and shared in all aspects of grant management.

Grant Management

• Lead and coordinate the preparation and submission of institutional donor proposals and reports, managed by CD and in consultation with other senior field managers and HQ staff, enabling all donor requirements and deadlines are met.
• Maintain an overview of the country programme’s relationships with, and funding from, key institutional donors especially the Bureau of Humanitarian Assistance (USAID) the European Commission Humanitarian Office (ECHO), as well as FCDO (UKAid), the Swiss Development Cooperation, and UN OCHA.
• Liaise with the Institutional Donor Relations, Finance & Communications and Fundraising teams in GSO to coordinate and consolidate timely narrative and financial reports for donors. Establishing and maintaining appropriate systems and procedures to ensure the compliance with donor contracts and other requirements are met.

Financial Management

• Help plan and construct budgets for new projects, in collaboration with the relevant Project Manager(s), Project Coordinator(s), Sector Advisers and support staff, and in accordance with donor guidelines.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith- based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayer, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

Qualifications

• University degree in a relevant subject such as Management / Development Studies / Business Administration or in a relevant technical subject
• 2 years’ post-qualification professional experience in a relief or development context
• Excellent English (spoken and written)

Experience

• Strong commitment to Medair values
• Self-motivated, energetic, hard-working, servant-hearted
• Strong commitment to Medair values
• Self-motivated, energetic, hard-working, servant-hearted
• Team-player with good inter-personal skills
• Proven ability to work with people from a range of cultural, social, ethnic backgrounds and with different skills
• Capacity to work under pressure and manage personal stress levels
• Creative, open-minded, flexible, self-learner
• Able to cope with basic living conditions in the field and during field trips
• Excellent interpersonal, communication and networking skills, including the ability to develop and manage effective relationships with current and new donors
• Knowledge of Humanitarian Essentials, Sphere and HAP Standards and other international humanitarian guidelines and protocols
• Advanced planning, assessment and analytical skills
• Numerate and able to understand and work with project budgets, financial reports and financial management systems
• Proven and successful report and proposal writing skills
• Good negotiation and networking skills
• Experience of maintaining grant management systems
• Committed to consultative working culture
• Excellent communication skills
• Problem solver, dynamic, mature
• Highly organised and good at working to tight deadlines