Functional Responsibilities

Under the direct supervision of the LIFT Fund Director, the Programme Management Analyst will facilitate and support information sharing and management and carry out donor coordination and alignment activities across the Fund Management Office, to improve synergies and efficiencies across the office.

Key responsibilities include:

Internal Coordination and Alignment

• Develop and maintain the LIFT Fund Senior Management Team meeting minutes and action tracker, ensuring action points are followed up on a timely manner and issues are escalated to the relevant team lead and/or the Fund Director
• Promote greater Fund Board engagement in LIFT operations through keeping an eye on the FMO Field visit planner and propose and coordinate field visit opportunities for the Fund Board representatives. This includes working with Programme Teams in developing visit proposals and agendas and capturing and sharing lessons from the field visits.
• In coordination with the Programme Coordination team, facilitate regular cross-functional discussions within FMO to ensure alignment between LIFT Fund geographies and thematic areas. This could involve identifying opportunities for collaboration and knowledge transfer between projects.
• Analyse project interdependencies and identify opportunities for collaboration across LIFT ‘s geographic teams and thematic areas to leverage synergies and avoid duplication of effort.

Reporting, Communications, Information and Knowledge Management

• Serve as the Fund Director Office’s liaison point with the Comms Team and filter relevant communication updates to the Fund Board and internal teams. Specifically:
  • In partnership with the Communications Team, review and maintain communications products to ensure there is a suite of up-to-date Factsheets and Briefing Notes etc.;
  • Facilitate/ arrange internal workshops, seminars, briefings, and events in conjunction with Communications team and/or other FMO teams;
  • Maintain relations with donors through regular communication and reporting;
  • Support the Knowledge Management Lead in proposing, analysing and thereafter socialising key issues relating to knowledge management;
  • Support in preparing materials for and responding to donor requests
• Act as the main focal point to receive Fund Board ad hoc report requests outside of the Standard Operations Guidelines, and coordinate quality outputs with the Programme Team and other relevant teams on a timely manner
• Consolidate and review annual and semi-annual reports from the relevant teams, before submitting to the Communications team for editorial and packaging
• Respond to corporate requirements and/or calls for information from UNOPS HQ, the Asia Regional Office, or the Myanmar Country Office

Process support

• Provide support to the Senior Management Team by
  • Regularly review program activities against established FMO policies and procedures for areas including donor requests, procurement, finance, grant-making and grant-management, human resources, transport, security, and others as needed.
  • Identify potential or actual deviations from FMO compliance requirements. Work with relevant teams to develop and implement corrective actions to ensure adherence to internal policies.

Education/Experience/Language requirements

Education

• Master’s degree in communication, media studies, journalism, political science, international relations, public/media relations, public relations, management, development or any other related field is required.
• A Bachelor’s Degree in combination with 2 additional years of relevant experience may be accepted in lieu of the Master’s Degree.
• Prince 2 Foundation Certification will be considered as an asset.

Work Experience

• Two years of experience in project/programme coordination and/or management is required.
• Excellent interpersonal relations and communication skills and ability to maintain strong relations are required.
• Excellent English writing and editing skills are required.
• Experience in report writing is required.
• Experience in donor relations is an asset.
• Previous relevant work experience such as international relations, writing/editing (including grant/proposal writing), research or any other related fields is an asset.
• Previous working experience in a similar position with UN, NGO or private organisations would be an asset.
• Experience in personnel management is an asset.
• Strong organizational and multitasking skills are required.

Languages

Fluency in English is required.