ROSTER POSITION FOR
Sudan

REQUIRED LANGUAGES
English

TYPE OF CONTRACT
Paid – 6 monhts, from September 2024

NECESSARY REQUIREMENTS
at least 2-3 years of previous experience in the same professional role, advanced knowledge of Project Cycle Management

With the outbreak of the conflict in Sudan on 15 April 2024, EMERGENCY continued to be present in the country, in order to guarantee the continuity of its health services and readjust its strategic approach to provide adequate responses to the Sudanese population violently affected by the humanitarian emergency that had been ongoing for over a year.

To this end, EMERGENCY activated Emergency funding channels (OCHA/SHF, ECHO, AICS Emergency channel, WHO) in the areas directly affected by the conflict, guaranteeing, where possible, LLRD and Development funding instruments (AICS, EU) in the areas not affected by the military clashes.

The Programme Manager (PM) coordinates the management of the grants financed in Sudan, ensuring that the multi-donor strategy in place in the country is homogeneous and coherent and that it develops harmoniously in the various areas of intervention, in order to optimise the impact of EMERGENCY’s action in the context of reference.

The Programme Manager takes on the role of Line Manager of the Grants Managers/Officers present in the country, dealing with the following activities:

– Drive the development of new projects in order to guarantee the financial flow required for the development of the country strategy.
– Define the monitoring plans for the different projects.
– Meet internal and external reporting deadlines on the progress of activities.
– Interact and interface with the different donors, as well as with the humanitarian coordination system.
– Verifying the local expenditure of the different grants, the relevance of the administrative and financial documentation required for financial reporting, as well as its archiving/ availability.

The PM reports to the Country Director Sudan and functionally to the Grants Management Coordinator of the Field Operations Department (FOD).

DUTIES AND RESPONSIBILITIES

Implementation and Planning Area
– Ensure the collaboration between the health and non-health components of the projects, guaranteeing the development of the Logical Frameworks of the different approved Grants
– Ensure that the project staff are aware of their tasks and functions within the different active grants and can actively contribute to the achievement of the expected results and objectives
– Supervise the implementation of processes for achieving the expected objectives, results and activities and monitor their progress
– Supervise and monitor the progress of the project indicators and the achievement of the expected benefits, defining readjustments and solutions, where necessary, in coordination with the medical manager of the individual hospitals
– Ensuring the proper performance of any local partners in project activities, defining reporting mechanisms, verifying their performance

Reporting, donor relations, coordination and representation area
– Ensure the production of internal and external reports, in terms of quality, consistency and appropriateness, using the formats provided by the Desk Grants and the different donors
– Be responsible for relations with institutional donors, in relation to the programmatic component of funded, existing and future grants, actively participate in meetings with them, promoting structured and collaborative communication with them
– Ensuring EMERGENCY’s appropriate insertion in the humanitarian coordination system, promoting and guaranteeing our participation within the reference clusters related to our areas of activity and interest, participating in NGOs’ coordination in the field
– In close collaboration with the Country Director, ensure good relations, visibility and participation of local actors in project activities
– Ensure the communication and visibility activities foreseen by the projects

Budgetary and administrative management area
– Participate in the drafting of forecast expenditure budgets, producing grant forecasts, guaranteeing their monitoring and proposing possible adjustments, in collaboration with the Desks responsible for expenditure
– Supervise the correct charging of grant expenses, ensuring compliance with donor rules, taking charge of the files relating to administrative documentation charged to grants
– Provide support to the logistics department in the verification of procedures and tools to ensure compliance with internal and donor Grants procedures

Human Resources Management Area
– Directly supervise the activities of Grants in Country staff

NECESSARY REQUIREMENTS

• Fluency in English written and spoken (level C1-C2 Europass);
• knowledge of Italian language, mainly used to communicate with donors and to carry out daily tasks;
• at least 3 years’ relevant work experience in the same role, acquired in humanitarian emergency projects
• advanced knowledge of Project Cycle Management in theory and practice;
• familiarity with the financial guidelines and procedures of the main donor agencies. Good knowledge of at least one of the following institutional donors: ECHO, OCHA, AICS;
• experience with monitoring and evaluation tools;
• financial reporting and monitoring skills, as well as all administrative and procedural aspects related to compliance with institutional donor guidelines;
• good knowledge of MS Office, especially Excel, and familiarity with the main IT tools;
• attitude to work in team and under pressure, respecting deadlines;
• preferable Master’s Degree in PCM (or similar).