Job location: Mykolaiv, Ukraine

Starting date: As soon as possible

Vacancy closing date: 09 July 2024

Duration position: At least 1 year

Working hours/week: 40

Specials: Passport that allows free movement in the EU is required

We are here for victims of conflict and disasters, who are seeking comfort, shelter and food.

ZOA, as an international NGO, supports people who have lost everything due to armed conflict or natural disaster. Together, we can come to their aid in emergencies and remain faithful to communities as they recover – providing new opportunities for them to help themselves again. The work of ZOA is coordinated from the Netherlands. We are active in multiple countries in Africa, South America, the Middle East Region, and Asia. We work with approximately 900 employees worldwide and with (local) partners. We invite you to join our team of committed colleagues.

ZOA is looking for a

Programme Manager

(Mykolaiv, Ukraine)

Our work in Ukraine

ZOA started in April 2022 with relief activities for IDPs in Uzhgorod and Zakarpattia region. Today ZOA works with 50 people staff in 5 locations: Chernihiv, Kryvij Rih, Mykolaiv, Kyiv and Uzhgorod. Following the strategy from relief to recovery ZOAs’ focus is on the most vulnerable people in rural areas with cash for shelter and livelihood programmes in a big scale. The largest programme share is located in the South-East of Ukraine. The overall portfolio comes to about 7 million Euro in 2024, mostly funded by institutional donors.

Your challenge

As Programme Manager for ZOA Ukraine and commited to the people affected by the war in Ukraine, you will be dedicated to and responsible for the longer term strategic programming, as well as realisation of project and programme goals in Mykolaiv Oblast, in accordance with applicable internal and external preconditions and standards.

Your main tasks and responsibilities

Leadership and management

• Responsible for all ZOA activities within programme area;
• Spiritual oversight and Christian leadership of the ZOA team in the programme area;
• Participates in country wide programme and knowledge development;
• Member of country management team;
• Implementing and strategic partnership engagement at programme level;
• Ensures a gender and conflict sensitive approach to team management and project activities under her/his responsibility.

Programme management

• Development of the Programme plan for the respective programme area, with annual review of needs for changes, based on ongoing context analysis and results of annual programme review;
• Annual planning for the programme area, with the corresponding annual programme area budget, as an input to the Country Strategic Annual Plan (CSAP);
• Planning, implementation, and monitoring of project activities that were approved by donors with the corresponding project budget planning;
• Project cycle management, including needs assessments, formulation of concept notes and proposals and budget;
• Reporting – monthly and quarterly activity and financial reporting, including realisation of activities versus budget utilisation; (Providing input to) narrative and financial donor reporting;
• Annual review of progress towards programme objectives and outcomes;
• Initiating and maintaining effective working relations with relevant stakeholders at programme area level.

HR/admin/finance

• Budget owner for projects implemented in programme area;
• Approval of expenditures and related cost allocations, on the basis of approved project and programme organisation budgets;
• Human Resource Management (at individual- and team level) for programme staff;
• Supervision and periodical evaluation of the performance of the members of the Programme Team;
• Implementation and monitoring of financial, personnel and security policies and procedures;
• In collaboration with the Manager of Programme Quality (MPQ), prepares and processes the allocation of indirect costs to project budgets.

Security

• Ensures the design and maintenance of an effective security management system at programme level, in compliance with ZOA’s over-all security policy and procedures, and the monitoring of compliance to that system by staff and other relevant persons for whom the PGM holds security responsibility.

Your profile

Identity

• The candidate is expected to fully support the vision, mission and Christian values of ZOA.

Knowledge & experience

• Bachelor’s or Master’s degree in a humanitarian, development or other relevant field;
• Three to five years field experience in a developing or a transitional country;
• Experience with armed conflicts is a plus;
• Field experience in eastern or south eastern European countries with special knowledge about society and political background is a plus;
• Management experience;
• Familiar with project cycle management;
• Good spoken and written command of English.
• Good spoken and written Ukrainian and/or Russian preferred;

Skills

• Command of operations;
• Analytical;
• Organisational sensitivity;
• Writing skills;
• Effective delegation;
• Planning and organising;
• Participative leadership;
• Provides regular feedback, acknowledges success and the need for improvement;
• Coaches, challenges and provides opportunities for growth.

Attitude

• Flexibility and adaptability;
• Interpersonal and cross cultural sensitivity;
• Able to work under pressures and meet deadlines;
• Able to work in a sometimes fluid and insecure environment.

Special conditions/circumstances

• Passport that allows free movement in the EU is required
• Up to 1/3 of time required for travel;
• Based in Mykolaiv;
• Posting is not suitable for families with children;
• Additional R&R arrangements may apply;

Our offer

• ZOA offers a challenging role in a dynamic context, and you will be part of an inspiring and motivated team.
• We offer good benefits and remuneration which suits the NGO sector.

Do you need more information?

For more information about ZOA, please visit our website www.zoa-international.com.

Would you like to know what it’s like to work for ZOA? Visit our Career Page and read the stories of possible future colleagues!

If you would have any questions about this vacancy, don’t hesitate to contact Arno van Turennout, email zoa.vacancies@zoa.ngo.