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Organization: UNDP - United Nations Development Programme
Location: Belgrade
Grade: Administrative support , NPSA-6, National Personnel Services Agreement
Occupational Groups:
Administrative support
Legal - Broad
Project and Programme Management
Closing Date: 2024-11-29
The project “Advanced Capacity for Accelerated Delivery Initiative” (ACADI) is implemented in partnership with the Ministry of Public Investments (MPI) with the purpose to increase MPI`s capacity to implement projects funded by loans thus ensuring timely and impactful implementation. Up to now, ACADI project has been provided with specialized expertise in the areas of project management, public procurement, finance, law, technical sciences, and administration to implement loans and blend loans with budgetary funds. MPI needs additional capacity to implement projects funded by loans. To ensure timely and impactful implementation and to indemnify the Republic of Serbia from the potential interest and charges which would appear in case of slow pace of project implementation, there is a need to establish the Project Implementation Unit.
Specific responsibilities will include:
Legal support:
- Provide support in administrative and legal matters, assistance and support to projects implemented within ACADI project.
- Assisting in reviewing the legislative framework related to project activities.
- Ensure that the legislative framework includes clear definition of the functions and obligations of the responsible parties.
- Assisting in verifying all procedures related to project implementation and provide support in proposing remediation measures as necessary.
- Provide support in verifying all procedures related to property status, as well as procedures for registration of property and equipment financed from Project funds, and beneficiary status to resolve legal issues and provide support in recommendations to Project Manager.
Support knowledge building, knowledge sharing and capacity building relevant to the assigned project.
- Participate in training and organize briefings on internal procedures for the project staff.
- Provide support to other capacity building activities, including to the design and delivery of tools, materials for workshops, or platforms that tap into the collective intelligence of communities and mobilize action.
- Provide support in the dissemination and sharing of relevant data and lessons learned within the CO and regionally. Keep pulse on emerging best practices nationally, regionally, and internationally that relate to the work of the assigned project.
- Make sound contributions to knowledge networks and communities of practice.
- Support compiling and systematizing project knowledge, products and tools as well as their wide distribution to partners
Project management support:
- Preparing project-level status reports for internal and external distribution.
- Prepares draft acts related to project implementation.
- Initiates, if necessary, obtaining opinions from the competent authorities to ensure the correct application of the legislative framework.
- Support the organization of events.
- Schedule meetings, prepare agendas and compile and distribute minutes.
- Provide assistance in coordination with external stakeholders, and provide assistance in advising team members of relevant activities and plans of other government bodies.
- Draft correspondence on project issues, as required.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.
Institutional Arrangement
The Project Associate-Legal will work under the guidance and direct supervision of the Project Manager in the implementation of activities.
| Core | |
| Achieve Results: | LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline |
| Think Innovatively: | LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements |
| Learn Continuously: | LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback |
| Adapt with Agility: | LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible |
| Act with Determination: | LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident |
| Engage and Partner: | LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships |
| Enable Diversity and Inclusion: | LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination |
| Thematic Area | Name | Definition |
| Legal | Knowledge of applicable legal framework | Understanding of the legal norms as applied to the United Nations in general, and to UNDP in particular. This includes an understanding of the structure, functioning and operations of UNDP within the broader UN system and the application of international treaties, including the UN Charter, GA resolutions, the relevant basic country assistance agreement and UN system-wide legal instruments, as well as an understanding of the internal legal framework (financial regulations and rules, policies, and procedures) of UNDP. |
| Legal | Legal research |
The ability to identify and retrieve information to support legal positions and corporate decision making from all relevant sources. In the UNDP context, this skill includes, amongst other things, proactive seeking of information in anticipation of the different angles that any given issue may present. |
|
Legal |
Legal analysis skills |
The ability to digest a large amount of information and facts in order to frame and understand an issue, apply the legal framework to the particular set of facts and present a coherent and comprehensive analysis of the situation presented in order to deliver practical and meaningful advice. This skill includes the ability to provide an objective assessment of the case, the organization’s best arguments for proceeding and a recommended course of action. It also includes the capacity to think creatively and flexibly, within the applicable legal framework |
|
Business Direction & Strategy |
Business Acumen |
Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome Ability to make good judgments and quick decisions within such frameworks Knowledge and understanding of the operational frameworks in the organization |
| Business Management | Partnerships Management |
Build and maintain partnerships with wide networks of stakeholders, Governments, civil society and private sector partners, experts and others in line with UNDP strategy and policies |
| Communication | Communication |
Communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience. Ability to manage communications internally and externally, through media, social media and other appropriate channels |
| General (across the functions) |
Event planning and execution |
Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate. |
- Secondary Education is required.
- University degree (Bachelor´s degree) in Social Science, Law and Economics, or related field will be given due consideration, but it is not requirement.
- Minimum 6 years (with secondary education) or 3 years (with bachelor’s degree) of progressively responsible work experience in the legal office work, legal support, including contract planning, compliance documentation, and implementation
- Knowledge of government structures.
- Good organizational and time management skills.
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
- Demonstrates integrity by modeling ethical standards.
- Focuses on impact and result for the client and responds positively to critical feedback.
- Consistently approaches work with energy and a positive, constructive attitude.
- Builds strong relationships with clients and external actors.
- Compliance with UNDP rules, regulations and policies of financial activities ensured.
- Experience in the usage of computers and office software packages (MS Word, Excel, etc, knowledge of spreadsheet and database packages, experience in handling of web-based management systems.
Desired additional skills and competencies:
- Previous experience in governmental, donor funded projects.
- Experience in drafting legislative documents.
- Experience in cooperating with state ministries and public sector,
- Previous experience in governmental, international, or non-governmental settings would be an asset,
- Excellent understanding of legal system, law making and legislation processes in Serbia,
- Good understanding of Serbian public administration system
- Knowledge of national legal rules and regulations
- Knowledge of government structures.
Required Languages:
- Fluency in written and spoken English and Serbian is required.
The online application form must be fully completed. Applicants are required to carefully complete their online application form and reflect all of their work experience history in the application.
Only attaching a CV is not sufficient for applicants to be considered for positions. All applicants have to complete the Experience, Education, Language, and Nationality & Permanent Residence fields fully.
Managers may ask (ad hoc) for any other materials relevant to pre-assessing the relevance of their experience, such as reports, presentations, publications, campaigns or other materials.
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