Project Support Officer
Hybrid (within the UK) with access to the London and Edinburgh Offices.

About Us

The International Institute for Environment and Development (IIED) is a policy and action research organisation promoting sustainable development and linking local priorities to global challenges. We are based in London and work across five continents with some of the world’s most vulnerable people to strengthen their voices in the decision-making arenas that affect them. With more than 150 members of staff working with associates and partners around the world, IIED has been at the forefront of evidence-based policymaking in sustainable development for over 50 years.

The LDC Initiative for Effective Adaptation and Resilience (LIFE-AR) is an LDC (Least Developed Countries) led and owned initiative with the objective of developing long-term climate adaptation delivery mechanisms that enable investment behind local priorities, strengthening national institutions, domestic systems and capabilities, and influencing the climate finance architecture to improve LDCs ability to access climate finance for transformational adaptation. IIED is currently acting as the interim Secretariat for LIFE-AR.

We are now looking for two Project Support Officers to join us on a full-time basis for a two-year fixed-term contract, working 35 hours per week.

The Benefits

– Salary of £31,960 – £38,675 per annum
– 25 days’ annual leave per year
– Closure between Christmas and New Year with additional paid holiday
– 7.5% employer’s pension contributions
– An employee protection scheme offering a flexible menu of benefits
– An interest-free season-ticket loan
– A cycle-to-work scheme offering tax savings on the cost of purchasing a bike for travel to and from work
– An employee assistance programme
– Enhanced maternity, paternity and adoption policies
– Enhanced sick pay entitlements, increasing with length of service
– Flexible working options
– Support for learning and development

This is a fantastic opportunity for a highly organised administrator or project support professional to join our dynamic team and contribute to global initiatives focused on climate adaptation and resilience.

You’ll have the chance to be part of our internationally recognised organisation, playing a key role in ensuring the smooth operation of a vital initiative that impacts some of the world’s most vulnerable communities.

So, if you’d like to make a real difference, support crucial global initiatives, and develop your skills within a supportive and forward-thinking environment, read on and apply today!

The Role

As a Project Support Officer, you will support the LIFE-AR Interim Secretariat Team by providing comprehensive administrative, co-ordination, and financial support.

You will be responsible for the co-ordination of LIFE-AR events and meetings, supporting the contractual, administrative, logistical, and financial aspects of LIFE-AR, and ensuring the smooth co-ordination of the team and internal systems/processes.

Additionally, you will:

– Provide logistical support for online and in person events, such as booking meeting and events venues, arranging travel, and handling communication with participants
– Assist with drafting partner and consultant subcontracts and ensure contract information is up to date on the system
– Process payment requests from service providers, reviewing relevant documentation and saving this on SharePoint
– Maintain project and team sites on SharePoint
– Schedule LIFE-AR meetings, share meeting agendas, arrange minute-takers and interpretation if needed, and follow up on action points
– Support the recruitment of suppliers and consultants

About You

To be considered as a Project Support Officer, you will need:

– Experience in a similar service, administration, or project support role
– Experience providing support to financial administration processes, such as processing invoices and monitoring spend against a simple budget
– Experience of providing events support
– Strong organisational skills and attention to detail
– Proficiency with Microsoft Office and familiarity with SharePoint.

The closing date for this role is 8th September 2024.

IIED is a hybrid working organisation and you are likely to be working from home most of the time or a mixture of both office and home. Therefore, you will need a suitable place to work and a reliable, fast internet connection. Please note, you can choose to be fully office based. We have an office in both London and Edinburgh.

Other organisations may call this role Project Administrator, Programme Support Officer, or Project Co-ordinator.

IIED is a Global organisation that serves the Global Majority. We are committed to equity of opportunity, to being fair and inclusive, and to being a place where all belong. We therefore particularly encourage applications from candidates who are likely to be underrepresented in IIED’s workforce including members of minority groups and those with lived experience of the work we do. Even if you don’t satisfy all the criteria, we still encourage you to apply, as we will offer training and development to upskill the right candidate for the role.

So, if you want to join us as a Project Support Officer, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.