Role Overview

The Public Policies Assistant is responsible for providing logistical and administrative support to the Public Policies Unit in the framework of the Action Grant programme. Under the guidance of the Unit Manager, they support key initiatives on knowledge production, policy debate and outreach.

Key responsibilities

• Provide logistical, administrative, and procurement assistance to the Public Policies Unit for the seamless execution of the Action Grant, including close collaboration with other relevant ALF Units to ensure coordinated efforts and streamlined processes.
• Elaborate comprehensive periodic reports that capture the progress and achievements of the Public Policies Unit. Concurrently, establish and maintain a data repository, organising statistical and financial records related to the unit’s activities.
• Manage the calendar of the Public Policies Unit, keeping accurate and up-to-date records of activities, outcomes, and interactions. Circulate internal communications in accordance with the established hierarchy to ensure information alignment.
• Collaborate closely with the ALF Communication Unit to support effective communication and dissemination of initiatives and related events led by the Public Policies Unit.

Requisites

• Bachelor’s degree in a field related to administration, project management, or other relevant discipline related to this position’s key responsibilities.
• Minimum three years of proven experience in providing comprehensive logistical and administrative support.
• Minimum two years of hands-on experience in the organisation of meetings and events.
• Minimum one year of practical experience in the Project Management Cycle. This includes familiarity with project planning, implementation, monitoring, and reporting processes.
• Excellent written and oral communication skills in English.
• Proficient knowledge of standard computer software (MS Word®, Excel®, PowerPoint and Outlook®)

Assets

• Prior involvement in Euro-Mediterranean relations
• Knowledge of the Euro-Mediterranean policy framework
• Proficiency in French & Arabic