Position: Regional Finance Officer (RFO) – South East Africa

Accountable to: International Programmes Finance Coordinator (IPFC) and Regional Finance Manager (RFM) of South East Africa

Location: To be agreed. Possibility of remote working. Missions abroad are requested

Deadline: 28/06/2024

Starting date: September 2024

Background

WeWorld supports people in overcoming emergencies, and it strives to guarantee that everyone can have a decent and dignified life as well as opportunities and a better future. WeWorld works in 27 countries around the world, including in Italy, with more than 165 emergency, humanitarian aid and development projects. Its activities mainly involve women, girls and young people, actors of change in every community for a fairer and more inclusive world. The organization operates in several natural and man-made crisis in various regions of the world. The emergency response, coordinated by the Humanitarian Aid Unit, is composed by multi-sectorial interventions comprising of WASH, EiE, CVA, Food Security, Protection, and others. The organization operates also in protracted crisis with provision of humanitarian aid through a prevention, emergency relief and rehabilitation approach.

Purpose of the Role

The Regional Finance Officer (RFO) works under the direction of the International Programmes Finance Coordinator (IPFC) and Regional Finance Manager (RFM) of South East Africa, to ensure correctness and compliance of financial reporting, archive of projects’ archive and accounting, and to collaborate in the development of processes, monitoring and capacity building of finance staff in the countries within South East Africa region.

MAIN TASKS AND RESPONSIBILITIES

Financial Reporting & Audit

• Verify the financial report of projects prepared by the country staff, checking the compliance with donors’ and internal rules and monitor external and internal deadlines
• Collect supporting documents for the expenses incurred at HQ level where necessary for external controls. Perform a control on documents archived in the countries
• Provide support to the RFM to perform the expenditures verification and external audits of the projects

Accounting

• Support the RFMs to check the Countries’ accounting and verify quarterly and annual reconciliations
• Upload project budgets or budget amendments to the accounting software and other necessary set up, if requested
• Allocate transactions made at HQ level to programmes

Monitoring & Capacity Building

• Monitoring and capacity building missions on the field are requested
• Support the RFM in training, inductions and capacity building of finance staff
• Support the RFM in providing technical advise on finance and administrative matters to the countries

Process

• Support the IPFC in the preparation of internal reporting for the International Finance Unit
• Support the IPFC in the development of internal tools and processes

The duties and responsibilities mentioned above are not exhaustive, and the role holder may be required to perform additional duties.

ESSENTIAL REQUIREMENTS

Qualifications and Knowledge

• An advanced university degree or equivalent in the field of Economics, Political Science or related fields, or equivalent
• Knowledge of main donors’ policies and procedures (ECHO, UN Agencies, EU, Italian Cooperation)
• Fluent in written and spoken English
• Fluent in written and spoken Italian
• Excellent computer skills including full working knowledge MS Office and Internet

Professional experience

• At least 2 years of relevant work experience in a finance/accounting role in the NGO sector

Skills and Abilities

• Accountancy skills
• Problem-solver approach with demonstrated resourcefulness in setting priorities and creating efficiencies
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Ability to perform under stress condition
• Strong commitment to the Mission of We World, genuine interest for international cooperation development topics
• Demonstrates integrity by modelling the NGO values and ethical standards; displays cultural, gender, religion, race, nationality and age sensitivity and adaptability

DESIRABLE REQUIREMENTS

• Previous experiences at HQ or Regional level would be considered an asset
• Previous experience on the field, in Humanitarian or Development projects, would be considered an asset
• Fluency in French and/or Portuguese would be considered an asset

WHAT WE OFFER

Type of contract: a first 6 (six) month collaboration contract subject to verification of the achievement of specific objectives (these objectives will be agreed together with the Line Manager upon arrival on assignment); a second collaboration contract of 6 (six) months renewable, following the positive evaluation of the first months of contract

Economic conditions to be defined according to WeWorld Expatriates Compensation Policy: Base Salary (seniority/role held) + Contributions (role complex and hardship based on place of work)

Annual leave: 2,5 days/month (working days)

Flight ticket: one return flight every 12 months of contract

Health insurance: covered

R&R: NO