ORGANIZATIONAL CONTEXT

The Department of Human Resources and Offices Services (HROS) is the central management and coordinating function for human resources management, HR policy and systems development and service delivery. It includes units for HR Operations, Policy and Organizational Development, Ethics and Investigations, Office Services, and Security. The Department serves employees and managers in HQ, Country Offices and Branch Offices.

The Security Adviser, in collaboration with IDLO security personnel globally and other relevant departments, monitors security issues in all locations where IDLO employees operate and ensures they are provided with the necessary security training and equipment. The incumbent further facilitates compliance with respect to security policies, procedures, and guidelines, and advises on IDLO security directives/instructions.

Under the supervision of the Director, Human Resources and Office Services, and in collaboration with the Security Management Team (SMT), the incumbent shall be responsible for the following:

Main responsibilities and accountabilities:

• Managing the IDLO’s Security Risk Management and Analysis Process
• Coordinating IDLO’s Global Security Risk Management
• Contributing to the review, development and implementation of IDLO’ Security Policy Framework, Policies and Procedures
• Supporting the coordination of IDLO’s Crisis Management
• Ensuring IDLO’s Security Compliance Monitoring and Evaluation
• Overseeing the development and delivery of Security Training and Capacity Development

Detailed duties:

• Advises IDLO’s senior management and the Chair of the SMT at Headquarters as well as country managers on all security risk management-related matters and on mitigation measures to develop a culture of security.
• Provides expert advice on the review, development and implementation of an IDLO Security Risk Management framework (SRM), including policies, standards, procedures, guidelines and resources.
• Coordinates all aspects of security risk management for IDLO and acts as the focal point on global operations related to security risk management and analysis as well as crisis management and contingency planning. Provides operational support to Branch, Liaison, Regional and Country Offices in this regard.
• Reviews, develops and monitors the SRM and Analysis process and other relevant requirements of security policies and guidelines, to enable the continued delivery of IDLO programs particularly in high-risk environments and crisis situations while ensuring the safety, security and well-being of personnel, and the security of IDLO premises and assets.
• Assesses program strategies in terms of exposure and risk and determines the appropriate risk mitigation measures. Advises the senior management and country managers security risks and of the security planning and training necessary to mitigate assessed threats to IDLO’s operations.
• Ensures that organizational program and security objectives are reconciled, and that security measures are fully integrated into operational planning (including budgetary provisions) at the earliest stages of program development.
• Conducts missions to IDLO country offices to assist country managers to, inter alia, ensure security compliance. Reviews and revises country-specific Security Risk Assessments. Reviews and revises operational plans to ensure security compliance.
• Develops specific security strategies, operational procedures, supports the development of business continuity plans and establishes contingency plans for all countries, including medical evacuation plans.
• Builds and maintains networks of collaboration with other international organizations, security providers, and local government security officials to ensure that a support infrastructure is in place to respond to risks and to anticipate emerging security issues.
• Supervises and supports the IDLO’s Security Officer at Headquarters and to Security personnel in country offices.
• Motivates and supports the security team with a view to fostering a team approach in meeting objectives and goals. Maintains effective working relations within a multi-cultural setting.
• Coordinates, develops, and evaluates safety and security training activities across IDLO.
• Performs any other related duties as may be required by the Director of Human Resources and Office Services.

Job Requirements

Education and Work Experience

• Master’s degree or equivalent in security management, business administration, political/social science, psychology, law, international relations or a related field is required.
• A minimum of 10 (ten) years of progressively responsible professional security management experience including in an international organization (UN, IGO, international NGO), both at field level and HQ, is required. Professional experience with law enforcement, military or intelligence will be an asset.
• Demonstrated experience in performing rigorous security analysis at strategic and/or organization wide level and the ability to develop policies, guidelines, reports or other operational recommendations.
• Proven experience of managing people is required.
• Working experience in hardship locations is essential.

Language

• Fluency in English is required. Knowledge of Italian, Arabic, French or Spanish would be an advantage.

Specific knowledge, skills and competencies

• Ability to plan, organize, coordinate and implement security operations in different locations, manage crisis situations and contingencies, produce reports and papers on security issues.
• Demonstrated knowledge of the development of security policies and procedures consistent with operations in high-risk environments in an international organization.
• Ability to develop security advisories, reports and notifications for senior management at Headquarters.
• Excellent written and verbal communication skills.
• Discreet, tactful and courteous, including in crisis situations.
• A self-starter, able to identify continuous improvements to working practice, make recommendations and implement change.
• Excellent interpersonal skills and the ability to work constructively with internal and external stakeholders.
• Proven ability to complete tasks in a timely manner and to deliver high quality results.
• Ability to remain focused under pressure of tight deadlines and in crisis situations.
• Keen sense of ethics, integrity, credibility, and commitment to IDLO’s mandate.

Terms & Conditions

For this internationally recruited professional position, IDLO shall offer the selected candidate a Fixed-Term Contract of 24 months, with possibility of extension subject to performance and availability of funding.

IDLO will offer a basic salary of Euro 93,353 and a benefits package including provident fund contribution, medical insurance, leave entitlements including home leave in accordance with IDLO Employee Regulations and Rules. Relocation and installation support are also available for internationally recruited employees.

Salaries and benefits paid by IDLO to employees are exempt from taxation in Italy. IDLO employees are responsible for compliance with income tax laws of their country of nationality or residence and/or of any other relevant fiscal jurisdiction.

Applications will be screened on a regular basis; a qualified applicant might be recruited before the deadline. In the interest of making most effective use of resources, only short-listed candidates will be contacted during the selection process.

IDLO is an Equal Opportunity Employer and values diversity in all areas of its operations. We welcome applications of qualified and diverse candidates.

IDLO is committed to achieving 50/50 gender balance at all levels within its workforce. Female candidates are strongly encouraged to apply for IDLO vacancies.

IDLO does not tolerate sexual exploitation or abuse, any kind of harassment, including harassment of a sexual nature, or discrimination. As such, IDLO will conduct careful reference and background checks of all selected candidates as part of its selection process.

Application Deadline: September 15, 2024

DISCLAIMER
The above statements are intended to describe the general nature and level of the work being performed by the employee assigned to this work. This is not an exhaustive list of all duties and responsibilities. All applications will be treated with the strictest confidentiality and in compliance with IDLO’s policy on personal data protection. The Director-General of IDLO reserves the right to amend and change responsibilities or even to cancel the recruitment to meet business and organizational needs as necessary.