Role & Responsibilities

The Global Logistics Advisor will enable the efficient and effective operations of Medair’s work and is deployable in the first and second phase of an emergency with support from the Global Logistics Advisor Team leader.

Project Overview

The Global Logistics Advisors Unit is a team of highly experienced Logistics Professionals who ensure a high-quality implementation of Logistics and Supply Chain Management across all Medair’ s country programs.

Workplace & Working conditions

Global Support Office (GSO) position based in Lausanne, Switzerland. Swiss or eligible EU citizens, or those with a valid work permit for Switzerland, can apply.

Starting Date / Initial Contract Details
As soon as possible. Full-time, 2 years.

Key Activity Areas

Matrix Management for Country Programmes Logistics Manager or representative (15%)

• Matrix Line management (functional or dotted line management) of Country Program Logistics Manager or Representative together with the in-Country Line Manager (the accountable manager).
• Establish through the matrix structure a collaborative and cooperative manner to manage the hiring, termination, objectives setting, performance, compensation, career path planning and succession, budget planning, travel plans of the Logistics Management country representative.
• Enhance functional specialisation and increases organisational depth of knowledge to improve programme outcomes.
• Escalate when needed disagreements that cannot be solved between the functional and line manager timely to senior levels in an effective manner.

Effective operational support to country programmes (20%)

• Support, through guidance, advice and direction, Medair’s existing and emerging Logistics & Supply Chain Management (SCM) operations, including identifying technical expertise and ways of working to address poor practice & scale up and / or replicate good practice.
• Maintain and strengthen regular communication and exchange of information between GSO and Field logistics staff.

Technical Logistics Advice & Training (30%)

• Capacity build colleagues (and partners) with technical advice including mentoring, accompaniment, induction and briefing.
• Relational mentoring of a network of colleagues to build a community supporting logistics operations to jointly capture case studies of good practice and learning from where we have not succeeded & build and share evidence, learning and practice on logistics between countries / regions.
• Contribute to and validate the logistics component of proposals, budgets and project reports.
• Carry out field visits and assess adherence to logistics procedures, identify possible areas for improvement, develop and implement changed and new procedures where needed.

Emergency Response (20%)

• Available for immediate deployment to Medair emergency response to new or existing country programme (part of wave 1 and / or wave 2) and on the roster for 24/7 logistics support.

Innovations (15%)

• Contribute to the MedEx (procurement software module) deployment & implementation in country programs

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary. This position is Jobupfree.

Qualifications

• Supply Chain / Business Management University degree or Relevant Field, Master’s degree in humanitarian SCM field desirable.
• Excellent working knowledge of the English language (speaking and writing).

Experience

• Five years professional logistics experience with at least three years working on humanitarian operational logistics programming at a management level.
• Proven experience to conduct risk and or trend assessments affecting a well performing logistics country function.
• Interact constructively and independently with line management and senior country leadership to proactively move forward on logistics management topics.
• Being comfortable in building a solution independently for topics that are beyond Standard Operating Procedures.
• Successful experience in project cycle management of humanitarian projects and logistics projects in fragile states.
• Knowledge and understanding of humanitarian and donor standards related to logistics.
• Demonstrated ability to work across multicultural, international, national and local institutional boundaries, units, and teams in an effective, empowering, and productive way.
• Demonstrated ability to take the lead, steer, align and communicate effectively with relevant stakeholder layers to ensure a country effective operation support when challenged.
• Demonstrated ability to setup logistics responses and new country logistics functionality and processes in coordination with other Humanitarian Actors if required.
• Tactful, high level communication team building and interpersonal skills. Strong people centred management expertise.
• Capable to develop and motivate people in a servant and supportive manner. Familiar with inter-cultural differences for training and coaching.
• Capacity to work under pressure and manage personal stress levels ensuring that boundaries are timely flagged, and mitigations put in place. · Able to cope with basic living conditions in the field and during field trips.
• Timely taking pro-active ownership and stewardship to mitigate risks.
• Flexible and available to deploy in an emergency at short notice