MAIN DUTIES/RESPONSIBILITIES

·Provide
the Director and department staff (as appropriate), with program support in
policy tracking and analysis, conducting research, checking data integrity,tracking deliverables, and in the creation and editing of both internal and
external presentations and written materials, including briefing notes for US
Director and Gavi leadership.

·Communicate
with internal and external contacts, including high ranking officials and
partner organizations and maintain relationships with some global health
coalitions.

·Complete
a broad variety of administrative and program support tasks for the US Director
and department staff (as requested), including but not limited to:

oorganizing and contributing
to the preparation of meeting documents and briefing materials as directed;

osupport for scheduling as
needed;

ocoordinating and preparing
team expense reports and reimbursements;

ocomposing and preparing
correspondence that is sometimes confidential;

oarranging complex and
detailed travel plans, itineraries, and agendas;

omaintaining team files.

·With
direction from the US Director, serve as the department budget focal point;
manage and prepare financial reports, department’s annual budget and necessary
updates, as well as procurement-related contracts within Gavi’s SAP financial
system.

·Serve
as focal point for individual donations in the US market, managing donation
platform and engagement with individual donors.

·Work
independently and as part of a team on special non-recurring and on-going
projects, which may include managing logistics, planning and coordinating
events or presentations, meeting preparation and disseminating information.

·Act
as focal point for obtaining and managing interns.

·As
directed, support and make contributions as directed toward the overall
Resource Mobilization & Growth team’s success by performing program support
and diverse administrative functions in a fast-paced global environment.

Note: The essential functions
listed in this section are not exhaustive of the job responsibilities; other
duties may be assigned consistently with the department needs.

QUALIFICATIONS

ACADEMIC

·Completion
of secondary education. Bachelor’s degree or equivalent preferred.

WORK EXPERIENCE

·Minimum
of 3 years of experience with administrative and/or project support showing
progressively responsible work in a relevant office environment.

·Proven
ability to quickly adapt to a complex administrative and policy environment and
to deal with and overcome uncertainty.

·Previous
executive experience required; private sector or political experience
preferred.

·Proven
ability to be a self-starter and work well in, and contribute to, a fast-paced
team environment.

SKILLS/COMPETENCIES

·Demonstrated
ability to deliver high quality, accurate work within target deadlines.

·Outstanding
organizational, prioritization, communication, writing skills as well as
project management experience.

·Demonstrated
ability to work well with all levels of internal management and staff, as well
as outside clients and vendors.

·Demonstrated
proficiency with Microsoft Office tools (Outlook, Word, Excel, and Power
Point), Adobe Acrobat, and cloud-based contact & knowledge management
tools.

·Successful
experience maintaining complex calendars and coordinating meetings/events.

·Strong
ability to multi-task, maintain an efficient and effective orientation through
task completion and meeting deadlines.

·Ability
to sense when to take initiative in the absence of specific instruction, and to
work effectively and efficiently with minimal supervision.

·Excellent
research, analytical, writing and organizational skills required and strong
ability to prioritize tasks.

·Team
player, collaborative, creative and innovative work style.

·Strong
written and interpersonal communication skills: position requires the ability
to work with individuals from a variety of backgrounds and demonstrate poise,
patience, tact, and diplomacy in high-pressure situations.

·Proven
adaptive mindset with the ability to work under pressure, deal well with
uncertainty, and pivot quickly when new priorities arise.

·Enthusiasm
for global health and international policy and a desire to grow in these
fields.

·Experience
working with a lean yet highly skilled and talented professional team is
required.

·Strong
use of tact and discretion.

·Previous
experience with SAP systems desirable.

LANGUAGES

·Written and spoken fluency in
English;

·French or another language
(written and read) is an asset.

INTERNAL CONTACTS

·All
parts of Gavi’s Secretariat

EXTERNAL CONTACTS

·U.S.
government, including Congressional and Administration staff and Gavi partners
and stakeholders, including corporate partners.

If you wish to
apply, please provide a cover letter and resume through our Careers webpage and apply by clicking on “Senior Programme
Assistant – US Strategy.”

Become part of
our community and join us on Facebook and Twitter for updates about our mission
to save children’s lives! You can also follow our hashtag #vaccineswork.

And you will work in the first global health organisation to
receive equal gender salary certification. Your unique experience, skills and
talents can help us achieve our vision of leaving no one behind without the
life-saving power of vaccines.

In
support of Gavi’s commitment to diversity, equality and inclusion, we hire
globally and welcome applications regardless of age, disability, ethnicity,
national origin, family status, sex, gender identity or expression, physical
characteristics, race, religion, spirituality or sexual orientation