Position: Senior Project Officer-PRF-2407-01004-1502

Job Location: Gaziantep, Turkey

Reporting to: Projects Manager

Working area: Gaziantep, Turkey

Number of positions open: 1

Last date for application: September 02, 2024

Summary of the position:

The Senior project officer’s responsibilities include delivering every project’s deliverable on time within budget and scope. Enabling the PO of his team from their daily tasks and ensuring they will support in challenges.

Key relationships:

Grant department, Syria Office, Information management unit, Project Finance department, Procurement department, advisory department.

Main tasks and responsibilities:

Projects management

• Closely coordinate with projects managers
• Coordinate resources for the flawless execution of projects.
• Ensure that project(s) are delivered on time, within scope, and within budget.
• Contribute to timely and quality implementation of the project in line with its work plan.
• Assist the projects department manager in developing project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
• Ensure resource availability and allocation.
• Provide technical recommendations when needed
• Assist the projects department manager in the development of a detailed project plan to track progress.
• Use appropriate verification techniques to manage changes in project scope, schedule, and costs.
• Measure project performance using appropriate systems, tools, and techniques.
• Contribute to sufficient follow-up of the procurement plan, review, and validate the purchase order within the time and scope of the project.
• Perform risk management to minimize project risks.
• Create and maintain comprehensive project documentation.
• Ensure and track projects spending on a monthly basis from all donors
• Ensure required reporting is done timely and accurately.
• Attend a weekly meeting to review project status with the Program team.

Partnership management

• Support partners in project cycle management, including ensuring work plans, budgets, and procurement plans are in place for each project
• Receive, review, and adjust the data from the partners
• Ensure partner staff are aware of Concern/donor guidelines and policies and that these are adhered to at all times
• Conduct regular meetings with the partners to review the implementation of the project.
• Provide the project manager with regular reports and feedback about the performance of the partners
• Provide support to the projects manager in identifying new potential partner

Staff management

• Ensure the project staff have job descriptions and are aware of their responsibilities.
• Develop performance objectives for each staff. Evaluate staff according to SAMS HR policy.
• Develop professional development plans for project staff.
• Delegate appropriately.
• Build an effective team approach- ensuring project staff are working together effectively.
• Hold weekly team meetings with project staff for planning purposes, information sharing and problem-solving

Representation

• Represent SAMS in all relevant fora in relation to the position duties as requested by the projects department manager.

Office culture

• Promote and model a positive, professional, and respectful office culture.

THE CANDIDATE’S REQUIREMENTS

Mandatory Qualifications required:

• A university degree in Pharmacy, Dentistry, Medicine, Business administration or any relevant field is mandatory.
• A minimum of 3 years of experience in a health and nutrition project officer position is mandatory.

Competencies:

• Procurement Management
• Bill of Quantities (BOQ) Management
• Project Management
• Budget Management
• Cost Analysis
• Partnership Management
• Remote Management Tools and Techniques
• Humanitarian Principles
• Report Writing
• Risk Management
• MS – Excel
• MS – Word
• MS – PowerPoint
• Gmail

Languages:

• Fluently written and spoken in Arabic (mother tongue)
• Advanced written and spoken in English