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Organization: IRC - International Rescue Committee
Location: Gaza
Grade: Mid level , Mid level
Occupational Groups:
Logistics
Managerial positions
Supply Chain
Closing Date: 2024-11-12
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world’s largest international humanitarian non-governmental organizations (INGO), at work in more than 40 countries and 29 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you’re a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
The IRC began planning to reopen an oPt country program in mid-2022 and launched an emergency response in Gaza in October 2023. The organization is currently supporting a network of local partners in both Gaza and the West Bank to sustain critical health, protection, food security, cash, education, and early childhood development interventions. The IRC is also deploying emergency medical teams to provide surge clinical capacity in hospitals and other health facilities.
The IRC is working to scale its emergency response while building a longer-term oPt country program in parallel. This effort is being jointly managed by the Emergencies and Humanitarian Action Unit (EHAU) and the Middle East and North Africa (MENA) region, with a view to eventually transitioning the country program fully under the MENA region.
Job Overview/Summary:
Senior Supply Chain Manager is a key position to the success and delivery of quality programs and shall act as the support function as necessary to implement programs effectively, inclusive of procurement, logistics, inventory management, property and asset management as well as vehicle and fleet management. The Senior Supply Chain Manager is accountable for the planning, execution and monitoring of supply chain activities, delivery of an effective supply chain function within the oPt response program in compliance with IRC, donor regulations and in line with program objectives. They are also responsible for continuous improvement of performance quality throughout the SC team and ensuring partners’ satisfaction by exercising service-oriented practices.
Key responsibilities
1.Supply Chain Planning
•Support the supply chain coordinator in ensuring procurement plans are developed for all active grants in collaboration with program Coordinators/Managers.
•Ensure supply chain staff training is developed in coordination with the SCC.
•Ensure that supply chain department is well staffed and roles and responsibilities of each have clear job description.
•Support SCC, programs in setting up as per programmatic needs.
2.Procurement Management
The Senior Supply Chain Manager owns, manages and drives IRC in country procurement strategies, policies and procedures. They ensure all country program procurement needs are met on time in accordance with IRC Global Supply Chain (GSC) standards.
•Ensure compliance to IRC and donor policies in the procurement of program supplies and assets.
•Ensure review and execution of procurement contracts in timely fashion.
•Ensure Implementation of GSC SOPs in all oPt program offices.
•Ensure all suppliers/service providers Information, history and performance are filed and kept confidentially in all offices.
•Ensure supply chain officers conduct Market Survey and analysis quarterly and share with program team and field Coordinators/ Managers.
•Establish reasonable and appropriate lead-time for all procurement of program supplies and delivery of goods to the program sites in collaboration with the SCC.
•Managing RFP and RFQ to put in place MSA’s / MPAS and other tenders.
3.International and Cross Border Shipping:
•Coordinate with Partner organization to ensure presence of Partner Representative(s) at the border when clearance process is being conducted.
•Dept in the cross-border approvals and process with UN Agencies.
•Develop authorization to receive letter(s) to ensure IRC Representative is present at the border when clearance process is being conducted for IRC shipments.
•Follow up with Partner to ensure timely receiving of Delivery reports.
•Follow up with supplier regarding the delivery of missing items, damaged items and act as the focal point for reporting discrepancies to Supplier(s).
4.Assets Management
The Senior Supply Chain Manager is responsible to support the SCC for the procurement, maintenance, safe keeping and records of all IRC country program assets and equipment.
•Ensure Implementation of IRC Asset policies in all IRC oPt offices.
•Ensure assets are maintained timely and are safe to use, all maintenance documented.
•Ensure assets are tracked properly, tagged at the delivery and asset tracking sheet is continuously updated as assets are issued to staff or deployed to facilities.
•Plan for asset replacement as their service life coming to an end ensuring sufficient funds are budgeted for replacement.
•Manage disposal process for assets, including ensuring donor approvals are in place before the disposal.
•Ensure spot-checks are done systematically, documented and reported for all IRC assets, inventory and equipment at least once a year.
5.Vehicles Management
The Senior Supply Chain Manager is responsible for overseeing and coordinating all IRC country fleet and transportation activities, ensuring that all IRC fleet operations are conducted in adherence to IRC vehicles policies and procedures including vehicles procurement, vehicles movement, maintenance and reporting accuracy.
•Ensure all IRC vehicles are in good condition and well maintained.
•Ensure local fleet management policy is in place, implemented and followed by all in all IRC oPt offices.
•Review regularly fuel consumption and vehicle utilization management. Based on analysis, plan for increase/decrease of number of vehicles if necessary.
•Review vehicle monthly reports and provide necessary support to the supply chain staff.
6.Compliance and Ethics
The Senior Supply Chain Manager is responsible for identifying and analyzing compliance risk in supply chain processes, implementing strong procurement controls, identifying procurement red flags, implementing internal and external audit corrective action plans and ensuring all supply chain activities are conducted in ethical manners.
Requirements:
•Minimum 5 years of progressive Supply Chain professional experience or equivalent education and experience.
•Demonstrated success as a Supply Chain leader across all disciplines including planning, procurement and logistics.
•Broad knowledge and experience in Supply Chain strategies, market analysis techniques, procurement and contracting, vehicle and fleet management, inventory, property and asset management.
•Strong collaborator and influencer with effective interpersonal and analytical skills who is able to work seamlessly across countries, cultures, and organizational units.
•Able to work effectively in a highly matrixed structure.
•Strong financial management and budgeting skills.
•Excellent training and coaching ability.
•Fluency in English required, spoken proficiency in Arabic a plus
•Ability to travel to remote field offices.
•Resilient, organized, hard-working, with a positive attitude.
Demonstrated Skills and Competencies:
•A commitment to IRC’s mission, vision, values and IRC Way – Professional Code of Conduct.
•Credible written, presentation and verbal communication skills; ability to convey information effectively and solid experience providing training and staff development
•Validated sense of professional discretion, integrity, and ability to handle complex situations diplomatically and to effective resolution.
•Excellent management and interpersonal skills and a solid ability to promote harmonious/cohesive teamwork, in a cross-cultural context.
•Validated ability to plan long-term, organize priorities and work under administrative and programmatic pressures with detail orientation and professional patience.
•Highly collaborative and resourceful; ability to establish positive working relationships with senior level management and all other partners to maximize cooperation and productivity.
•Curiosity, a desire to continually learn and develop and a sense of humor is a must.
•Analytical ability in creating effective solutions to complex matters while adhering to labor laws and internal policies.
Language/Travel:
•English is required and Arabic is highly desirable.
•Travel: 20% and workshops meetings and field office visits.
Key Working Relationships:
Position Reports to: Supply Chain Coordinator – oPt program and Regional Supply Chain Director.
Position directly supervises: Supply chain officer, procurement officer, logistics officer
Other Internal and/or external contacts:
Internal: Regular relationships with regional and country Supply Chain staff at all levels.
External: May Serve as IRC Supply Chain representative in outside meetings, other non-governmental organizations, inter-agency groups and foundations, Logistics cluster, IMPAACT.
Standard of Professional Conduct:The IRC and the IRC workers must adhere to the values and principles outlined in the IRC Way – our Code of Conduct. These are Integrity, Service, Accountability, and Equality.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
Commitment to Gender, Equality, Diversity, and Inclusion: The IRC is committed to creating a diverse, inclusive, respectful, and safe work environment where all persons are treated fairly, with dignity and respect. The IRC expressly prohibits and will not tolerate discrimination, harassment, retaliation, or bullying of the IRC persons in any work setting. We aim to increase the representation of women, people that are from country and communities we serve, and people who identify as races and ethnicities that are under-represented in global power structures.
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