Project Background

Through the Malawi Governance for Solutions (GfS) Activity, USAID seeks to build on the incremental gains in decentralization and associated service delivery improvements, with the understanding that to make the significant leaps now required for Malawi to meet its own development goals—in the face of a fast-growing, young population—a bold, adaptive, and sustainable approach is required. To successfully remove critical bottlenecks and diffuse effective governance practices, DAI will deploy a locally driven approach—Facilitate, Catalyze, and Scale—drawing on Problem Driven Iterative Adaptation (PDIA) as a core methodology. Through the Facilitate, Catalyze, and Scale approach, DAI will help local stakeholders to tackle the root causes of service delivery failures through best-fit solutions and offer demonstrative models based on positive deviance. Through both process-oriented facilitation and the provisions of technical support and grants, GfS will foster stable, resilient, and more self-reliant partnerships that best position local communities to address their own challenges and contribute to the trajectory of Malawi Vision 2063.

Objectives of the assignment

Reporting to the Sub Award Specialist, the Sub Awards Assistant, s/he would be responsible for assisting in preparation of sub-award agreements by ensuring that processes and procedures for awarding a sub award are maintained and that all documentation is complete. Updating sub award matrix to track all advances and expenditures and assisting Sub Award Specialist during desk reviews.

Tasks & Responsibilities

• Assisting in identification and assessment of potential sub-awardees
• Ensuring that sub-awardees are compliant to donor rules and regulations.
• Assist in development of sub-award agreements.
• Assist with works on development of timeline and details required for any activities needing grants; conduct market search and price analysis in coordination with program staff.
• Assist with preparation of Request for Applications (RFAs) to solicit applications and assess the capacity and readiness of potential Sub Awardees
• Assist with preparation of required approvals to ensure compliance with internal and external agreements and policy requirements.
• Monitoring and evaluating of sub-awardee performance.
• Ensuring that all sub-award documents are prepared for uploading in TAMIS.
• Any other duties as assigned.

Qualifications

This role is contingent on donor funding.

• Bachelor’s degree in administration, Finance and Audit or any related field is required.
• At least 2 Years of work experience including grants experience, work experience in an international donor funded organization would be an advantage.
• Familiarity with USAID rules and regulation required.
• Time management skills
• Ability to work individually or in a team setting.
• Strong communication skills – both written and oral – in English and Chichewa.