Médecins Sans Frontières, founded in 1971, is an international medical humanitarian organization that provides emergency medical assistance to people affected by conflict, epidemics, disasters or exclusion from health care. Our teams are made up of tens of thousands of medical professionals, logistics, administrative and various other professions, all guided by our medical ethics and our principles of impartiality, independence and neutrality.

MSF WaCA, created in 2019, is the first MSF headquarters in Africa, and responds to the desire to reinvent the MSF movement after 50 years of humanitarian actions in the world, for more access to care, more reactivity and proactivity for greater medical coverage of affected populations in the world.

Why join us?

You are preparing to become a member of the MSF family, with over 50 years of emergency medical action that earned the Nobel Peace Prize in 1999.

We are an inclusive organization that considers social and professional well-being a right for all and provides an environment that takes into account the diversity of each member.

MSF WaCA claims an African anchorage that considers the local expertise with which it contributes in the implementation of its activities and makes each member, a key actor of the new dynamics of the humanitarian action in the world.

We Are Looking for: SUPPLY ACTIVITY MANAGER – EMERGENCY POOL

Department: Operations

Direct Manager:

-Emergency Project Coordinator or Emergency Supply Coordinateur (on the field)

-E-Cell Supply Chain Referent between deployments

Functional Manager: E-Cell Supply Chain Referent

Working %: 100%

Position Based in: Field-based Contract

Mobility: All WaCA’s Interventions Zones

Type of Contract: Fixed-Term Renewable

Position to be filled: January 2025

Mission

The position of Supply Activity Manager – Emergency Cell is dedicated to defining, coordinating and monitoring all activities related to one or more areas of the Supply Chain (Warehouse, Transport and Customs, Procurement, etc.) of the emergency missions led by the E-Cell of MSF-WaCA.

Objectives

Introduction:

To fulfill its mission of assistance of victims of conflicts, epidemics or natural disasters, MSF-WACA has created and Emergency Team, of which members are individuals capable of evaluating a situation, opening, closing and coordinating emergency projects. The post of Emergency Supply Manager reports directly to the Supply Referent of the E-Cell (Operations Department in the HQ in Abidjan).

Overall key activities:

The successful candidate is expected to:

• Work in all contexts set by the Emergency Cell (E-Cell)
• Have the flexibility to work in different position covering Supply responsibilities
• Work in emergency contexts with the regular cell
• Support the various ongoing projects on specific missions, at the request of the HQ Supply Referent

Main responsibilities

• In collaboration with the Emergency Supply Chain Coordinator, and/or the Emergency Project Coordinator, defining the supply activities in order to identify and optimize the response to the needs of the mission and the target population.
• Monitoring the implementation in the project of the supply activities ensuring compliance with MSF standards, protocols and procedures, and reporting to the Project Coordinator on the development of the supply programme under his/her responsibility. This can include one or more of the following areas:
  • Warehouse: Defining, coordinating and monitoring all Warehouse and Stock Management activities in the Mission.
  • Transport and Customs: Defining, coordinating and monitoring all activities related to the clearing and the transport of medical and non-medical goods for the Mission.
  • Procurement: Defining, coordinating and monitoring all procurement activities related to local, regional and international purchases of goods, transport, subcontracted works and services for the mission.
  • Any other supply activity
• Ensuring technical support for his area of activity and providing coaching to staff under his/her responsibility
• In collaboration with the Emergency Team – Project Coordinator, Supply Coordinator and HR Coordinator – participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities pertaining to his area
• Participating in daily/weekly/monthly reports according to guidelines
• Informing the Supply Referent in case of any major issue and draws-up all required reporting, in order to keep up-dated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

Specific Accountabilities

• Participate in the exploratory missions of the Emergency Cell of MSF-WaCA to set up the basics of the Supply Chain and enable the launch of interventions
• Set-up and implement Supply processes
• Participate in the sizing of the Supply Teams and resources according to the size of the interventions
• Support the various ongoing projects, including regular ones, on specific and structured missions, training, punctual support/field visit
• Ensuring an efficient implementation of the supply procedures and standard tools within the project/mission
• Being the focus point of the Supply team to deal with internal customers and with the suppliers
• Drafting Supply report to share with the project and Supply Referent.
• Supervising and organizing the daily activities of the Supply Chain team, and ensuring they perform the tasks linked to their role
• Setting objectives for the Supply team under his/her supervision, monitoring them and evaluating them with the support of the Supply Referent.

Job requirements

Education

• Degree and specialization in Logistics/Supply Chain

Competencies

• Proven skills in negotiation, diplomatic, and decision-making skills
• Proven capacity for management and organization
• Ability to recruit, train/coach, manage national staff and field Supply teams on supply processes
• Capacity to work in volatile, insecure context and deal with stress and workload
• Ability to work well as part of a multi-cultural and multi-disciplinary teams; flexibility
• Commitment to MSF Principles
• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioral Flexibility
• Stress Management

Professional experience required

• Minimum 6 months experience in a Supply position in an emergency context with MSF
• Good technical knowledge on MSF articles with the ability to understand and identify items based on the MSF standard description and codification
• Ability to find on the local market alternative articles corresponding to the MSF standards
• International transport knowledge or experience (incoterms, import, transit and export procedures)
• Local transport experience (truck checking, loading, break of loading…) and flows management
• Knowledge of perishable stock management (drugs, food…)
• Comfortable with customs procedures
• Mastering of the MSF Supply chain, process/procedures (emergency and regular) with tools linked

Languages Skills

• Working proficiency in English and French
• Other languages represent an advantage

Computer Skills

• Mastery of Microsoft office, Excel, Word PowerPoint
• Experience in Data analytics tools

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MSF offers equal recruitment and development opportunities without any form of discrimination based on gender, religion, sexual orientation, ethnicity, geographical origin, physical disability or any other discriminatory ground.
Female candidates who meet the requirements are strongly encouraged to apply.

N.B.: This job description provides a framework for the main responsibilities and primary activities of the position. It is not exhaustive. Therefore, the responsibilities and activities of the position may differ from those described in this job description due to organizational and operational needs.

Deadline: 15th November 2024 18:00 GMT
Only shortlisted candidates will be contacted.